Testing and accountability department new hanover county schools september 2014
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TESTING AND ACCOUNTABILITY DEPARTMENT New Hanover County Schools September 2014. Plan/ACT/WorkKeys. Outcomes. Provide information to administrators to assist in the successful planning & administration of the PLAN, ACT, and WorkKeys.

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Testing and accountability department new hanover county schools september 2014


New Hanover County Schools

September 2014



Provide information to administrators to assist in the successful planning & administration of the PLAN, ACT, and WorkKeys.

Review decisions/activities school principals and appointed testing staff need to know to complete the “Establishment Process” for ACT testing.

Review accommodations application process for ACT PLAN, ACT, WorkKeys testing.

Act series in nc
ACT Series in NC





Grade 10

Grade 11

Grade 12

Grade 8




College Ready


Career Ready

What is the plan
What is the PLAN?

  • Serves as the entry measure of academic progress toward college and career readiness when used with the PLAN (Grade 10) and the ACT (Grade 11).

  • Curriculum-based achievement test that measures college readiness and assesses academic progress.

    • English -15

    • Math - 19

    • Reading - 18

    • Science - 20

  • Non-cognitive section provides vital planning information

    • Career Interest Inventory and educational/career plans collected

    • Needs Assessment - students indicate areas in which they need help

    • Demographic Information

Target students
Target Students

  • All 10th grade students (Except for students on the EXTEND1 assessment)

  • College and Career Readiness Alternate Assessment at Grade 10

  • Accommodations must be provided

  • No Review of Accommodations Forms

2 day administration
2 Day Administration

  • Non-cognitive student information components of the test are administered on Day 1 (October 1).

  • Academic tests administered on Day 2 (October 2)

    • Plan at least 3 hours for regular administration

    • Develop a plan for lunch for students with accommodations

    • Develop a plan for the break between tests 2 and 3

  • Non-cognitive components MUST be administered prior to academic tests even in make-up situations

Plan details
PLAN Details

  • Non cognitive student information (Oct. 1)

    • 60-75 min

    • College readiness perception

    • Career interests

  • Cognitive section (Oct. 2)

    • English - 50 questions - (30 min)

    • Math - 40 questions - (40 min)

    • Break (10 minutes – develop a school plan)

    • Reading - 25 questions - (20 min)

    • Science - 30 questions - (25 min)

Materials received
Materials Received

  • Supervisor’s Manual

  • “Why Take PLAN” handouts

    • English and Spanish

    • Parent letter on Testing Department Website

  • “Instructions for Completing Your Answer Folder”

  • Test booklets

  • Answer folders

  • School headers

  • Return envelopes

  • School poster

Test coordinator training
Test Coordinator Training

Before testing - Standard procedures (p. 6)

  • Inform parents – letter on website

  • Distribute copies of Why Take PLAN? to students

  • Train test administrators (MUST be certified staff)

    • Provide accommodations for those with IEP, 504, LEP (page 14-15)

    • Notify Testing of the number of additional Supervisor’s Manuals needed by October 16

  • Train Proctors (p.4)

Test coordinator training1
Test Coordinator Training

Before testing - Standard procedures (p. 6)

  • Plan room assignments including separate settings

    • All desks/students face the same way

    • 3 foot rule

    • Bulletin boards with content must be covered

  • Count and clear calculators

  • Prepare test materials

    • Student - Test booklet (paper and pencil), # 2 pencil w/eraser, calculator (must be cleared)

    • Teacher - Door sign, absentee form, accommodations

Test coordinator training2
Test Coordinator Training

Before Testing: Pre ID Bar Code Labels

  • Pre ID labels save administration time and ensure accuracy

  • Pre-ID labels will be shipped separately from test materials.

  • Apply to page 1 of the answer folder prior to test day.

  • Make certain pre-ID barcode label corresponds to correct student (e.g., double-check labels for twins, students with the same/similar first and last names).

Test administrator training
Test Administrator Training

  • Suggested Training Session Outline (p. 4)

  • Roster for Training

  • Room Supervisor Responsibilities (p. 3)

  • Proctor Responsibilities (p. 4)

Test administrator training1
Test Administrator Training

  • Test Administration Policies (p. 18)

    • Breaks – develop a plan

    • Leaving the Room – test administrators and proctors MUST remain in the room

    • Electronic Devices – applies to students and adults

    • Irregularities – call the testing office ASAP

  • Prohibited Behavior (p. 21)

Plan during testing
PLAN – During Testing

During testing - Standard procedures

  • Display testing door sign.

  • Display start/stop times.

  • Provide test accommodations.

  • Generate a plan for emergencies.

  • Develop a plan for make-up testing on October 3-8.

    Components needed for PLAN

  • Certified Test Administrator

  • Proctor

  • Irregularities – Contact Testing Office

Plan after testing
PLAN – After Testing

  • Plan for make-ups to be completed by October 8

  • Mark accommodations codes (p 43)

  • Complete Special Status Codes

    • X – STAE student

    • Y – student living in the Youth Enrichment Zone (YEZ)

  • Complete School Header (p 45)

  • Materials must be shipped by October 16

    • Pack student answer sheets and header per instructions on page 47

    • Schools ship directly to ACT

    • UPS

Plan after testing1
PLAN – After Testing

  • Store used student test booklets and use with teachers/students/parents once scores arrive.

    • Estimated arrival time – January

  • Return Test Supervisor manuals, unused test booklets and unused answer documents to the Testing Office on October 16.


  • Read Aloud All

    • Work with CRT to ensure DVDs work in all testing locations using this accommodation prior to test date

    • Secure headphones/ear buds

    • Ensure those reading aloud have a reader’s script

  • Read Aloud By Request

  • Marks Answers in Book

  • Separate Setting

  • Extended Time

  • Multiple Sessions

Lunch Plan

Important dates
Important Dates

  • September 17 – School test coordinator training

  • September 26 – Testing plan & request for additional administration guides due to testing office

  • TBD by schools – Test administrator training

  • TBD by schools – Test proctor training

  • October 1 – Non-cognitive sections administered

  • October 2 – Academic tests administered

  • October 3-8 – Make-up sessions administered

  • October 16– Deadline to ship materials

  • Check school calendar for conflicts and reschedule

Eligibility criteria p 1
Eligibility Criteriap.1

The student:

  • Is enrolled in grade 10 according to PowerSchool (first time only)

  • Must have a current IEP (includes limited English proficient (LEP))

  • Does not have onlya current Section 504 Plan

  • Is following a course of study that, upon completion of high school, may not lead to admission into a college-level course of study resulting in a college degree

  • Is not receiving instruction in the North Carolina Extended Common Core and Essential Standards

  • Meets the criteria above AND has a written parental request for an alternate assessment*

*Permission process will become part of annual review.

Testing window and important dates p 2
Testing Window and Important Dates p. 2

  • Testing Date: October 2

  • Testing Plan due: Sept 26th

  • Pick up materials: Monday, September 29th.

  • Materials must be returned on Tuesday, October 7th .

Estimated test administration time p 3
Estimated Test Administration Time p. 3

  • 150 minutes (Does not include time for general instructions and breaks)

  • Must be administered in one school day.

  • Students must not stop when they complete the questions for a subject area section; students must continue working on the test questions until the test is completed or until time is called

Ccraa times number of items and scores p 3
CCRAA Times, Number of Items and Scores p.3

Students will receive a single score based on how many questions they answer correctly.

These scores will be included in the school accountability reports for participation.

Before test day pp 5 5
Before Test Day pp. 5-5

  • TC Trains assessors and proctors.

  • Develops a testing plan.


  • Read Assessment Guide thoroughly.

  • Read and study the TestingCode of Ethics.

  • Read and Follow test security procedures.

    • Materials handling

    • Displays

    • Testing environment

    • Proctors - required

Before test day pp 9 12
Before Test Day pp. 9-12

  • Prepare the testing environment.

  • Prepare students for testing.

  • Prohibited items

  • Understanding limitations on assisting students during testing

Before test day pp 12 13
Before Test Day pp. 12-13

  • Misadministrations

    • School TC and Principal must have current NCID

    • Samples of testing violations/irregularities

  • Misalignment During Testing

    • Test administrator may notify student.

    • Constructed response must be on answer sheet.

Before test day pp 14 17
Before Test Day pp. 14-17

  • Student emergencies and restroom breaks.

  • Students with Disabilities and testing accommodations

  • Transitory Impairments

  • TC completes Review of Accommodations forms

Approved accommodations appendix a
Approved Accommodations Appendix A

TA MUST have copy of assessment from which to read

Recognize and report testing violations pp 16 17
Recognize and Report Testing Violations pp.16-17

  • Eligibility issues

  • Accommodations issues

  • Security issues

  • Monitoring issues

  • Procedural issues

Answer sheets lunch breaks and after testing pp 18 20
Answer Sheets, Lunch Breaks and After Testingpp. 18-20

  • Testing Department will precode.

  • Paperclips for lunch breaks

  • Know procedures for students who finish early.

    • Collect materials

    • Students may read novel or other nontextbook.

  • Know local procedures

On test day p 21 22
On Test Day p.21-22

  • TA verifies and signs for test materials

  • Follow a uniform process for test administration.

  • Students must have access to, at minimum, a four-function calculator with memory key during the math portion of the assessment.

    • Appendix D has additional information regarding calculator use.

    • The students should be familiar with the calculator.

Student directions pp 25 33
Student Directions pp. 25-33

  • Directions are to be read exactly as written.

After testing pp 35 41
After Testing pp. 35-41

  • Return all test materials.

    • TC must verify each with a separate signature.

    • Another administrator may assist

      • Teachers may NOT handle materials.

    • Clear calculator memory

  • Complete Review of Accommodations form.

  • Code student answer sheets

  • Complete the Header Sheet

Otiss system for reporting test irregularities
OTISS – System for Reporting Test Irregularities

Account set up (NC ID)

Approval procedure


TC responsibilities

Add Student tab

Testing and accountability department new hanover county schools september 20141


New Hanover County Schools

September 2014


Workkeys what structures are in place to monitor
WorkKeys: What structures are in place to monitor?

Workkeys dates
WorkKeys Dates

  • Early graduates: December 1-5

  • Spring 2015 all other qualifying seniors: February 11th

  • 2013-2014 Participation Reflection

    • Mid-year (January) schedule changes

    • New enrollees

    • WorkKeys Curriculum Mapping Project

Testing and accountability department new hanover county schools september 20142


New Hanover County Schools

September 2014



  • ACT – March 3

  • All 11th grade students:

    • English (45 min), Mathematics (60 min), 15 min Break; Reading (35 min), Science (35 min), 5 min Break; and Writing (30 min)

    • Snack after 2nd test

    • No breaks for lunch

    • Total for tests, break, administrative – 5 hours

  • Accommodations must be approved prior to testing

Act test dates
ACT Test Dates

  • Initial Standard Time Test Day – March 3

  • Makeup Standard Time Test Day – March 17

  • Accommodations Testing Window

    • March 3 – March 17 for both ACT-Approved and State-Allowed Accommodations

2014 15 state testing program overview
2014-15 State Testing Program Overview

  • Administration must meet Standard Testing Requirements

  • NC Accountability Model

    • ACT is used for accountability in 2014-15

    • Participation for all student groups a target area for improvement

  • Scores from ACT-Approved accommodations

    • College-reportable scores accepted by all colleges and universities in

      the U.S.

    • Scores from State-Allowed Accommodations are available to state and

      schools only (these are NOT college-reportable)

  • NCAA accepts for initial eligibility

    • Coaches may not administer/proctor for the ACT

Key school personnel
Key School Personnel

  • Test Supervisor (TS)

    • Recommend current test coordinator

    • Must be available to receive test materials

    • May not be a coach

  • Back-up test Supervisor (BU)

    • Cannot be same person as TS

    • Should have previous test coordinator experience

  • Test Accommodations Coordinator

    • Recommend EC/School-based Chair

    • Collaborate with school personnel to determine which students need to test with accommodations

Act immediate critical dates
ACT Immediate Critical Dates

Sept 29 - Oct 3:

ACT test Coordinator receives “Establishment” information

Oct 6: Accommodations

webcast available

Oct 6-17:

Complete Establishment Profile

Oct 22:

Test administration

Q and A

Nov 21: Deadline for ACT

to receive ACT-approved Test

Accommodations with

accompanying documentation.

Nov 3:

Webcast for test administration becomes available

Test site establishment
Test Site Establishment

  • Test site – Regular classroom administration

    • No more than 30-35 students in a room

    • Follow ACTs rule for proctors.

    • Each test administrator must have a copy of Supervisor’s Manual

    • Test administrators/proctors may not serve in rooms where relatives are participating in the ACT.


  • ACT provides accommodations in accordance with Title III of the Americans with Disabilities Act (ADA)

    • Professionally diagnosed disability

    • Must have a current IEP or 504 Plan

    • Current IEP or 504 Plan must document requested accommodations

  • State-approved accommodations

    • Will be used for state assessment purposes

    • Will not be reported to colleges, scholarship agencies