Person in Charge Training

1. Person in Charge Training RCMA AGENDA Roles & Responsibilities Confidentiality Staff Schedules Count the Children Staff/Child Ratios Reporting Suspected Child Abuse Emergency Procedures

2. PERSON-IN-CHARGE • The Person-in-Charge (PIC) is a responsible person at the center that takes the Center Coordinators place when she/he is unable to be there. • Qualifications of PIC • The PIC has received the RCMA Person-in-Charge training. • The PIC is required to have a Director’s Credential.

3. PERSON-IN-CHARGE • Minimum Age Requirements: In the absence of the operator, there must be a staff person at least 21 years of age in charge of the child care facility, and on the premises at all times. • Post the name of individual in a conspicuous place

4. PERSON-IN-CHARGE(CONTINUED) • CONSIDERATIONS Should the Person in Charge be responsible for a group of children?

5. CONFIDENTIALITY OF CHILDREN & STAFF FILES • Children and staff files contain confidential information. • They are stored in a locked cabinet at all times. • Files must be available to authorized personnel only PIC must know where key for cabinet is stored

6. CONFIDENTIALITY OF CHILDREN’S FILES (CONTINUED) • “Authorized persons” who can access files are; • Center Coordinator, Person in Charge, Early Childhood Specialist, Statewide Staff, DCF Inspector, FSW, DES, Area Team, and Federal Reviewers and the parent of the child enrolled • Post list of authorized personnel outside of filing cabinet

7. Know staff work schedules….

8. KNOW THE DAILY ATTENDANCE….. • MAINTAIN ACCURATE ATTENDANCE AT THE CENTER. • Guidance: • If a child is absent for three consecutive days, contact must be with parents regarding this absence, and documented in child’s file • Give count of children to cook and document on meal count

9. What is proper supervision? • Constant visual contact of the children assigned to you.

10. Chapter 65C-22(5) Supervision • (a) Direct supervision means watching and directing children’s activities within the same room or designated outdoor play area and responding to each child’s need.

11. We Count the Children! • From one room to another • In and out the door • To the playground and back • Out to fire drills (and back) • During naptime • Periodically during the day • On and off the bus/vehicle

12. NOW we have 17 Sign-In KIDS! Keep your daily count visible • Put your daily kid count on a board • Near the door & sign-in sheet • Change it when kids leave or arrive • Check it often & count the kids

13. Sign-in Sheet matches the Count! • Sign-in Sheets are our official master count • If a child leaves the room, the count changes • Add child back in upon return

14. STAFF/CHILDREN RATIOS • RCMA CENTERS FOLLOW LICENSING RATIOS AND MOST CENTERS EXCEED THE STANDARDS. • Guidance: Licensing Standard 65C-22.001(4) • Center Coordinators ensure PIC has list of: • Classrooms with group size • Number of teachers required per group • Group size varies by funding source and centers • Remember there must be two teachers at all times in every classroom

15. Guide to Safe Centers 15

16. CALL TO REPORT SUSPICION OF CHILD ABUSE • Child Abuse Hotline 1-800-96ABUSE • Local Police A report is a request for an investigation, not a proven fact. Under law, child care workers are mandatory reporters – with a legal obligation to report suspicion or knowledge of child abuse.

17. Reporting Suspected Child Abuse

18. RCMA Policy: Accusation of Staff Hitting a Child Employee Handbook, page 30 Violations requiring immediate termination • Disregard of policies, procedures, and regulations thatresult in a threat to the safety and/or health of a child • Emotional abuse to include cruelty, harassment, humiliation, isolation, and denial of an opportunity to play • Physical abuse to include hitting, or spanking a child as a form of discipline and/or harshly grabbing or shaking a child

19. RCMA Policy: Staff Hitting a Child • Procedure is posted on the intranet under Human Resources (HR 75) • When you have such an incident, call Maria Q for assistance, use HR 37 Employee Investigation

20. Make sure this is posted Emergency ProceduresRedlands Christian Migrant Association

21. Purpose • To prepare staff to act quickly to ensure the health and well-being of each child. • Staff who are knowledgeable and well-trained on emergency procedures are prepared to protect the children in their care.

22. Emergency Numbers Fill in with your area and center information CD 56

23. Emergency Contacts Where are these in your centers? • Telephone • First Aid Kit • Children’s Files • Emergency Contacts • First Aid Information

24. 911 Calling 911 What?What kind of emergency? Where? Address & easy directions Telephone number Exact location of person Who? Number of persons and age of the injured How? Condition of injured First Aid already given

25. Emergency Situations • Be prepared for these situations: • CPR/Choking • Dental • Medical/Fire • Weather • When a Child is Missing • Intruder or Dangerous Person

26. Today’s Child Count: Total: Main Library 555-555-1234 Abby Wright Before an Emergency…what’s your plan? • Is this completed? • Fill in Class names, meeting locations • Add to RCMA Emergency Procedures CD 2

27. Daily Transportation • Know the daily routes • Know who is on transportation • Know the back up plan in case of absence for the driver