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Summer Public Policy Committee Meeting. 13 August 2013 Hyatt Regency Century Plaza Los Angeles, CA. AGENDA ITEM 1 . Know your Liaisons- Subcommittee Chairs. Aeronautics: Carol Cash National Security: John Rose Space: J.R. Edwards Workforce & Education: Pamela Burke

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summer public policy committee meeting

Summer Public Policy Committee Meeting

13 August 2013

Hyatt Regency Century Plaza

Los Angeles, CA

know your liaisons subcommittee chairs

AGENDA ITEM 1

Know your Liaisons- Subcommittee Chairs
  • Aeronautics: Carol Cash
  • National Security: John Rose
  • Space: J.R. Edwards
  • Workforce & Education: Pamela Burke
  • State Aerospace Activities*: Phil Hattis
know your liaisons deputy directors for public policy

AGENDA ITEM 1

Know your Liaisons- Deputy Directors for Public Policy
  • Region I: Tim Dominick
  • Region II: Steve Justice
  • Region III: John Sordyl
  • Region IV: Thomas Moore
  • Region V: Pamela Burke
  • Region VI: John Rose
know your liaisons standing committees

AGENDA ITEM 1

Know your Liaisons- Standing Committees
  • CMC: Mary Snitch*
  • IAC: Kristen Bloschock
  • Membership: John Rose
  • TAC: Joaquin Castro
  • YPs: Justin Kugler
  • ETC: Dan Jensen
  • EAC: John Rose/Pamela Burke
congressional visits day

AGENDA ITEM 3B

Congressional Visits Day
  • Date: 12 March 2014
  • Changes to the program:
    • No briefing on day before CVD.
    • Breakfast on Capitol Hill day of CVD rather than reception after visits.
    • Reduces the time on site for the overall event- Reduces costs for the participants.
    • The Member Participation Program (CVD stipend) will be suspended for 2014 to reduce costs.
all aerospace is local

AGENDA ITEM 3A

All Aerospace is Local
  • Has replaced August is for Aerospace – Aerospace is too big for August.
  • Can run events in the summer or fall.
  • Still aims to involve Congressional decision maker in a local event – section dinner/section meeting/facility tour
  • Funding support available – contact duaneh@aiaa.org
all aerospace is local events so far

AGENDA ITEM 3A

All Aerospace is Local Events So Far
  • Two events so far
  • Antelope Valley hosted California State Senator Steve Knight
  • Cape Canaveral is preparing office visits
  • Most sections have indicated they will wait until the fall to stage events.
national security sub committee
National Security Sub-Committee
  • New Members Added:
  • Mary Ellen Fraser
  • Zach Sherman
  • Sub-Committee meeting 4thThur each month
  • Key Issue Discussions Items
    • Acquisition (Sequester impacts)
    • China Power Play – US Technology Response
    • Cyber
    • UAS
ca state activities aviation 2013
CA State Activities & Aviation 2013
  • California Assembly Select Committee on Aerospace
  • Testimony & Roundtable
  • Similar event planned for Senate Committee at Space 2013
  • Assemblyman Muratsuchi announces Aerospace Advisory Committee (AAC)
  • Interest in similar “Townhall” meetings in other districts
  • California Aerospace Day – March 2014
ca state activities aviation 20131
CA State Activities & Aviation 2013
  • Aviation 2013 Policy Discussion
  • Datacentric vs. Networkcentric security
  • Universal Security Engineering
  • Design in from Beginning
  • Varian Economics: value to hackers

Cyber Roadmap for Aviation to be Released

concerns
Concerns

CVD Changes

Poll of Region 6 Sections: Cut to stipend likely to impact CVD support;

AZ, PNW, Utah, CA (OC, LA, Point Lobos) R6 Strongest participants

Heavy state vs. federal focus; federal issues not impacted at state level

Conference Policy Focal

Needs to have Regional Deputy Director and section engagement;

Sub-committee chairs likely not local for continued contact

special events
Special Events
  • Tuesday, 10 September 2013; California General Assembly Event – POC: Ross Garelick Bell. Details TBA
  • “NASA Authorization 2013” panel on Thursday, 12 September 2013, 1000–1200 hrs
    • Jeff Bingham – Moderator, Confirmed
    • Panel Invitees: Ms. Ann Zulkosky, Mr. Tom Hammond, Dr. Richard Obermann, and Senate Minority Rep. Response requested by: August 16.
special events cont
Special Events, cont.
  • Space Subcommittee will meet, telecon optional.  Date: Wednesday, September 11. Time/Location: TBA.
  • PP highlights in Executive Director’s Remarks

Looking Ahead – Space 2014

  • PP will be featured as Plenary Session on Day 1
  • Volunteer Opportunity – PPC liaison to conference planning committee
upcoming activities scitech 2014

AGENDA ITEM 5C

Upcoming Activities- SciTech 2014
  • Durand Lecture Series Annual Public Policy Luncheon- Dr. Scott Pace, GWU
  • Researcher Visa Options Workshop
  • Patent and Trademark Law Workshop
  • TBD
conference planning session chair 101

AGENDA ITEM 6

Conference Planning- Session Chair 101
  • AIAA is moving into a new model for conferences and forums.
  • The new model is more inclusive of each area of the Institute and seeks to grow into more communities that are tied into the aerospace enterprise.
  • This includes an increased emphasis on Public Policy and Business Development.
  • New role for Public Policy Committee members to engage in conference content.
the session chair s role

AGENDA ITEM 6

The Session Chair’s Role
  • Form a coherent message for the session.
  • Relate that message to the conference theme and current issues.
  • Set a positive tone.
  • Encourage audience participation and lively discussion.
  • Aid and protect the presenters.

“The session chair can make the difference between a successful session and one that appears pointless, disorganized, or thoroughly upsetting”

the session chair s virtues pqr

AGENDA ITEM 6

The session Chair’s Virtues (PQR)
  • Preparation.
    • Start early
  • Questioning and Summarizing Skills.
    • Focused questions
    • Timely summaries
  • Responsibility.
    • It’s YOUR session
    • Set the rules and maintain control
the track chair and the session chair

AGENDA ITEM 6

The Track Chair and the Session Chair
  • Track Chairs develop an overarching theme.
    • Number of sessions
    • Strategic
  • Session Chairs develop the specifics to their particular session.
    • Session topic
    • Tactical

Track 2

Track 3

Track 1

Session 1

  • Session 2

Session 3

  • Session 1
  • Session 2
  • Session 3
  • Session 1
  • Session 2
  • Session 3
the track chair

AGENDA ITEM 6

The Track Chair
  • Pick a relevant theme.
  • Make a list of possible topics within the theme.
  • Make a list of people who you know to be knowledgeable on those topics.
the track chair1

AGENDA ITEM 6

The Track Chair
  • Contact those people and see if they are interested in:
    • Being a Session Chair
    • Recommending someone to be a Session Chair
    • Writing and presenting a paper
    • Recommending panelist
the track chair2

AGENDA ITEM 6

The Track Chair
  • If Session Chairs or Presenters are wavering, find out why.
    • Try to keep them committed
  • Offer to adapt to their needs
    • Different session, different time, different day
  • Try to eliminate “place holders”
the track chair3

AGENDA ITEM 6

The Track Chair
  • Consider session formats:
    • Keynote, interview, panel discussion, Q&A, workshop
    • Historical perspective, topic introduction, analysis and perspectives
the session chair

AGENDA ITEM 6

The Session Chair
  • Work closely with your Track Chair
  • Get to know the other Session Chairs in your track:
    • Establish a protocol on how you will collaborate and coordinate
the session chair building your session

AGENDA ITEM 6

The Session Chair- Building Your Session
  • Contact people to see if they are interested
    • Seek recommendations on others who may support or participate
  • Tie separate contributions to a main theme.
    • Guide participants on their contribution relative to the theme
    • Inform each participant of other contributions to the session
  • Get the best out of your presenters.
    • Motivate them to prepare well and early
    • Offer to review their presentations

Your diligent preparations will help maximize the impact of your session.

the session chair ahead of your session

AGENDA ITEM 6

The Session Chair- Ahead of Your Session
  • Develop a session overview (6 months)
    • Find a unifying theme
  • Identify constituencies who may be interested in session content to target for attendance (2-3 months out or more).
  • Provide panelist with focused questions to stimulate discussion (1-2 months)
the session chair ahead of your session1

AGENDA ITEM 6

The Session Chair- Ahead of Your Session
  • Obtain content and biographical information from your panelist (1 month).
  • Ask panelist to prepare 2-4 questions the audience might ask (2-4 weeks)
  • Speak with panelist individually and/or as a group (2-4 weeks)
  • Prepare a session agenda slide that can be projected prior to the start of the session and during gaps (2-4 weeks).
    • Provides a professional feeling to the session
    • Provides a good visual for session gaps
the session chair ahead of your session2

AGENDA ITEM 6

The Session Chair- Ahead of Your Session
  • Prepare a session agenda slide that can be projected prior to the start of the session and during gaps (2-4 weeks).
    • Provides a professional feeling to the session
    • Provides a good visual for session gaps.
speakers breakfast

AGENDA ITEM 6

Speakers Breakfast
  • Plan ahead to meet with your presenters (when and where).
  • Review your session overview and questions.
  • Review biographical information.
    • Verify pronunciations and positions
    • Provides a professional feeling to the session
    • Provides a good visual for session gaps.
  • Establish time-keeping rules
    • Signaling procedures
    • Ensure panelist understand commitment to keep session on track
  • Review format
just prior to your session

AGENDA ITEM 6

Just Prior to Your Session
  • Check your Speaker’s board for updates and changes.
  • Familiarize yourself with the room.
    • Where is the entrance/exit
    • How is the sound
    • Verify the room and equipment set up
    • Test IT/ AV
starting your session

AGENDA ITEM 6

Starting Your Session
  • Have session agenda on screen.
  • Welcome audience and invite participation(?).
  • Give a brief overview of the theme.
  • Remind all attendees of time boundaries.
  • Involving the audience.
    • If questions will be taken, when (as the session progresses, at the end of the discussion, after moderators questions) and how (Question cards, microphone, by call of the moderator)
  • Introduce the speaker or panelists.
introducing speakers and panelist

AGENDA ITEM 6

Introducing Speakers and Panelist
  • State the name, title and biographical/other information relevant to the topic.
  • Announce the title of the presentation.
  • Mention questions or topics that the audience should consider.
leading the session

AGENDA ITEM 6

Leading the Session
  • Support each panelist.
    • Proper introduction
    • Resolve of technical issues
  • Organize and control Q&A.
    • Invite questions at the proper time
    • Repeat questions, if necessary
    • Direct the question to the appropriate panelist
    • Rephrase if necessary for clarity
    • Exclude off-topic questions
leading the session1

AGENDA ITEM 6

Leading the Session
  • Stimulate discussion.
    • Ask focused questions when appropriate
    • Call on specific people, if necessary
    • Suggest ranges of questions to ask
    • “Connect” questions and comments to important themes
  • Manage hostile or off-topic questions.
    • Protect the panelist
    • Be gracious but firm with the questioner
    • Rephrase
    • Use well-meaning humor to deflect or rephrase questions
close on a high note ending the session

AGENDA ITEM 6

Close on a High Note- Ending the Session
  • Ensure you allow enough time for a closing statement.
  • Present a “take-home message” to the audience.
  • Craft your summary using:
    • Your initially prepared notes and questions
    • Audience comments and questions
  • Remind the audience of other sessions coming up with related focus or relevance.
  • Thank the panelists.
  • Thank the audience.
post session activities

AGENDA ITEM 6

Post Session Activities
  • Request feedback.
    • From panelists
    • From selected attendees
  • Complete AIAA session form.
    • This aids in future conference planning.
post session activities1

AGENDA ITEM 6

Post Session Activities
  • Request feedback.
    • From panelists
    • From selected attendees
  • Complete AIAA session form.
    • This aids in future conference planning.
durand lecture

AGENDA ITEM 8A

Durand Lecture
  • Durand Lectureship In Public ServiceThe Durand Lectureship, named in honor of William F. Durand, was approved by the Board of Directors in 1983. It is presented for notable achievements by a scientific or technical leader whose contributions have led directly to the understanding and application of the science and technology of aeronautics and astronautics for the betterment of mankind. The AIAA Public Policy Committee selects the lecturer and suggests a topic for the lecture, subject to the approval of the Honors and Awards Committee and Board of Directors. The lecture is presented at an appropriate AIAA conference. Nomination Deadline: 1 October
2013 durand lectureship nominees

AGENDA ITEM 8A

2013 Durand Lectureship Nominees
  • Dr. Scott Pace (ACCEPTED)
    • Director of the George Washington University’s Space Policy Institute
    • Former Assistant Director for Space and Aeronautics- White House Office of Science & Technology Policy
    • Former Associate Administrator for Program Analysis and Evaluation-NASA
2013 durand lectureship nominees1

AGENDA ITEM 8A

2013 Durand Lectureship Nominees
  • Mike Wynne
    • Former Secretary of the Air Force
    • Former Principal Deputy Under Secretary of Defense for Acquisitions, Technology and Logistics
    • Former Senior Vice President for International Development and Strategy- General Dynamics
2013 durand lectureship nominees2

AGENDA ITEM 8A

2013 Durand Lectureship Nominees
  • Ron Sega
    • Professor of Systems Engineering and Vice President for Energy and the Environment- Colorado State University
    • Vice President and Enterprise Executive for Energy and Environment-The Ohio State University
    • Retired Major General United States Air Force
    • Former NASA astronaut
public service award

AGENDA ITEM 8B

Public Service Award
  • AIAA Public Service AwardThe Public Service Award honors an individual who is not an AIAA member but has shown consistent and visible support for national aviation and space goals. When judging nominations, the committee will look for a public figure who is widely known outside of the aerospace community and has a positive public image, a supporter of the aerospace industry who has shown consistent and visible support of national aeronautics and/or astronautics research and development and unhesitant willingness to be identified with aerospace programs/supporters, and a person who has no personal vested interest in advocacy. The recipient may be a member of non-employer related pro-aerospace organizations or may be an elected official.Nomination Deadline: 1 October
2014 public service award

AGENDA ITEM 8B

2014 Public Service Award
  • 2013 Recipient: Dr. Neil deGrasse Tyson
  • Nominees needed for 2014 Award
  • PPC members should provide nominee suggestions to Steve Howell at steveh@aiaa.org
the charge
The Charge
  • "...to change, to broaden its relevance, to inspire, and to reignite the passion and significance of aerospace."
  • “…spend more time on Capitol Hill talking about what we do and how important it is…”
  • “… rebuild AIAA’s relevance and credibility with the nation’s government and with industry leaders.”
slide52

GENERAL PUBLIC

Members and Hill Staff

OMB/ OSTP

Position Papers

Congressional Visits Day/

Key Issues

slide53

GENERAL PUBLIC

Members and Hill Staff

OMB/ OSTP

Congressional Visits Day/

Key Issues

Position Papers

Changing Focus

Hot Topics

objectives
Objectives
  • Create value for members
  • Support efforts to position AIAA as a primary “go-to-resource” and advisor to national leaders and policymakers
  • Support grassroots outreach
  • Assert international leadership
recent actions
Recent Actions
  • Supplement existing subcommittee roster with new members
  • Review AIAA Public Policy Assessment and Tactical Plan – November 2012 (PPATP)
  • Develop monthly Relevancy Report to chart progress, with matrix to PPATP actions
  • Hill Visits – Senate and House Staff
  • Guest speaker policy briefings
next steps
Next Steps
  • Continue Hill visits
  • Follow-through on commitments to legislative staff
  • Meet with OMB and OSTP
  • Continue guest speaker policy briefings
  • Launch speaker bureau (witness testimony)
  • Launch new public outreach initiatives
hot topics accomplishment
Hot Topics - Accomplishment

STEM Reorganization Proposal Rejected

  • Letter drafted by AIA, AIAA, and AAS and signed by Exec. Dir. Magnus and counterparts
  • NASA STEM will not move!!!
  • House and Senate Appropriations keep STEM within NASA
  • Both NASA Authorizing bills keep STEM programs within NASA
  • Collaboration among AIA, AIAA, AAS, etc.
bills status
Bills Status
  • HR 2687 NASA Authorization Act of 2013
    • Passed Committee by 22-17 on July 18, 2013
  • S 1317 NASA Authorization Act of 2013
    • Passed Committee by voice vote on July 30, 2013
  • HR 2787 House CJS FY 2014 Appropriations
    • Passed Committee by voice vote on July 17, 2013
  • S 1329 Senate CJS FY 2014
    • Passed Committee by 21-9 on July 18, 2013
bills status cont
Bills Status (cont.)
  • HR 2397 House Defense FY 2014 Appropriations
    • Passed the House by 315-109 on July 24, 2013
  • S 1429 Senate Defense FY 2014 Appropriations
    • Passed Committee by 22-8 on August 1, 2013
  • HR 2610 House Transportation FY 2014 Appropriations
    • Passed Committee by 28-20 on June 27, 2013
bills status cont1
Bills Status (cont.)
  • S 1243 Senate Transportation FY 2014 Appropriations
    • Passed Committee by 22-8 on June 27, 2013
  • HR 1960 National Defense Authorization Act of 2014
    • Passed the House by 315-108 on June 14, 2013
budget assumptions and forecast
Budget Assumptions and Forecast
  • Senate does not assume sequestration will continue
  • House assumes sequestration will continue
  • Continuing Resolution expected
  • Delayed passage of NASA Authorizing Bill
topics

AGENDA ITEM 9

Topics
  • Some Planning Considerations
  • Recent/Near-Term California Collaborations
  • 2014 California Aerospace Week Planning
  • Section Inputs Regarding Colorado Aerospace Day
  • Other Near-Term State Collaboration Opportunities
some planning considerations

AGENDA ITEM 9

Some Planning Considerations
  • AIAA national-level goal is to organize, empower, and facilitate state-government interaction activity by local AIAA volunteers
    • PPC would provide on-going policy guidance input to local AIAA activists
  • National-level support resources are limited
    • National leadership volunteers must prioritize and down-select the most promising new state collaborations to pursue each year
      • Must account for supporting staff and resource availability
    • Will organize/utilize Region and Section-level volunteers to sustain and build on initial successes
  • Planning must consider state legislative activity calendars
    • Some state legislatures meet once every two years
      • e.g., Texas legislature only meets for 140 days in odd-numbered years
  • Events of opportunity can be planned for conference rotations into regions with established state-level collaborations
recent near term california collaborations

AGENDA ITEM 9

Recent/Near-Term California Collaborations
  • Worked with state Representatives to critically review/recommend improvements to bills beneficial to AIAA members and policy interests
    • Space industry tax credits
    • Space flight liability restrictions
    • Aerospace engineer new hire tax credits
    • STEM teacher personal income tax credit
  • Helped plan August 9 Assembly committee hearing connected to 2013 Aviation conference
    • Tied into an Aerospace Business Roundtable luncheon
  • Working with a Senate committee to plan a September 9 Roundtable discussion and reception tied to the 2013 Space conference
  • Helping to plan a joint Assembly/Senate hearing in Mojave in October
    • May be tied to an AIAA national aerospace leaders forum
    • Helping to plan 2014 CA Aerospace Week (see next chart)
2014 california aerospace week planning

AGENDA ITEM 9

2014 California Aerospace Week Planning
  • Hosted by:
    • Senate Select Committee on Aerospace and Defense
    • Assembly Select Committee on Aerospace
  • AIAA and NASA are organizing parties
    • National/regional AIAA staff and volunteers are already working on participation
  • Companies will be sponsors
  • Events:
    • March 17 – Floor resolutions
    • March 18 – AIAA breakfast panel; Roundtable with committees; Reception
    • March 19 – Joint Committee Hearing; NASA luncheon panel
    • March 20 – Office visits; Offsite tour for Members and Staff
other near term state collaboration opportunities p 1 of 2

AGENDA ITEM 9

Other Near-Term State Collaboration Opportunities (p. 1 of 2)

Already Scheduled State Events

  • Georgia Aerospace Day
    • 2/5/14 (or week prior)
    • Local AIAA volunteers have previously been active participants
  • Virginia Aerospace Day
    • 2/5/14
  • Florida Space Day
    • 3/5/14
other near term state collaboration opportunities p 2 of 2

AGENDA ITEM 9

Other Near-Term State Collaboration Opportunities (p. 2 of 2)

State Events with Still Pending Schedules

  • Alabama Aerospace Day
  • Delaware Aerospace Awareness Day
  • Hawaii Aerospace Day
    • Being considered in lieu of Alaska because of better branding opportunity, more AIAA members in the state, and access to the capitol by companies
new business next meeting

AGENDA ITEM 10

New Business- Next Meeting
  • Fall Meeting
    • ATK- Missile Defense & Controls, Elkton, MD
    • 29 (Tues) October
  • Winter Meeting
    • SciTech2014- Gaylord National Harbor, Wash, DC
    • 14 (Tues) January 1000-1300 hrs Brown Bag Luncheon