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REPORTS AND CERTIFICATION ADVANCED. Fall 1. Who’s Supposed to Be Here. Individuals assigned to CALPADS maintenance. Training Sequence. Rules. Mute yourself. Silence cellphones. HOLD. 1. Name & LEA. conversation at a time. Please d o not multitask. Agenda. Fall 1 Overview.

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reports and certification advanced

REPORTS AND CERTIFICATIONADVANCED

Fall 1

Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

who s supposed to be here
Who’s Supposed to Be Here

Individuals assigned to

CALPADS maintenance

Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

training sequence
Training Sequence

Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

rules
Rules

Mute yourself

Silence

cellphones

HOLD

1

Name & LEA

conversation

at a time

Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

slide5

Please

do not

multitask

Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

agenda
Agenda

Fall 1 Overview

New Changes

Certification Review

Common Problems

Wrap-Up

60 minutes

Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

slide7

Fall 1 Overview

Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

important dates
Important Dates

CALPADS Calendar:

http://www.cde.ca.gov/ds/sp/cl/rptcalendar.asp

Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

what to submit
What To Submit

Submitting files out of order may cause GERR005 errors. See CALPADS Error List on the Resources slide for details.

Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

information reported
Information Reported

Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

sub groups reported
Sub-groups Reported

Reported using:

Student Information

* SED definition is:

Free or Reduced Price Meal (181-182)

Parent Level of Education = 14

Student Program

Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

information reported1
Information Reported

Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

english language acquisition rules
English Language Acquisition Rules

Once a student’s English Language Acquisition Status has been reported, the only changes (other than corrections) allowed are:

TBD

EL, RFEP, IFEP, EO

EL

RFEP

Violating the above rules will cause a SINF0255 warning and SINF0267 fatal to be reported.

A student’s initial English Language Acquisition Status cannot be RFEP (Invalid ELAS for new enrollment - SINF0266 fatal)

ELAS Rules: http://www.cde.ca.gov/ds/sp/cl/documents/elas121411.doc

Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

fall 1 accounts and roles
Fall 1 Accounts and Roles

Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

fall 1 preparation
Fall 1 Preparation

Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

fall 1 suggested milestones

Now – 10/31

10/12 – 11/15

11/18 – 12/13

12/13

  • Complete SIS data population and identify “No Show” exits (grades 7-12)
Fall 1 Suggested Milestones
  • Submit student enrollment, information and program data; clean up errors as necessary; then post
  • Resolve anomalies, resolve certification errors, review certification reports and update records if necessary
  • Certify (level 1 & level 2)

Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

slide17

Upcoming Changes

Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

2013 2014 changes
2013-2014 Changes

See CALPADS Code Sets document for complete list of changes - http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp

18

Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

2013 2014 changes1
2013-2014 Changes

See CALPADS Code Sets document for complete list of changes - http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp

19

Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

2013 2014 changes2
2013-2014 Changes

20

Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

2013 2014 changes3
2013-2014 Changes

21

Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

2013 2014 changes4
2013-2014 Changes

22

Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

slide23

Certification Review

Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

certification requirements
Certification Requirements

Review all

eight aggregate

reports

Zero

fatal

errors

Resolveanomalies

at leastbelow 2%

Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

review and verify reports
Review and Verify Reports
  • Establish Report Review Process
    • Data stewards should review reports
    • Have reviewers sign off to verify they have reviewed
  • Evaluate Certification Aggregate Reports
    • 1.1 Enrollment – Primary Status by Subgroup
      • Filter Grade Levels to KN-12, UE, and US
    • 1.6 Graduates and Dropouts by Subgroup
    • 1.9 Completers and Dropouts – Count
    • 1.17 FRPM/English Learner/Foster Youth – Count – New
    • 2.1 Title III Eligible Immigrants – Count *
    • 2.8 English Language Acquisition Status – Count by Primary Language *
    • 2.9 English Language Acquisition Status – Census Comparison *
    • 2.12 English Language Acquisition Status – Els Reclassified RFEP *

* Previously part of Spring Submission

Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

certification report 1 17
Certification Report – 1.17

Supplemental funding counts are based on:

Students qualifying for Free or Reduced Price Meals or

Being classified as English Learners or

Being identified as Foster Youth.

Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

supporting report 1 18
Supporting Report – 1.18

Supporting report showing a list of the students with details for selected school.

Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

fall 1 steps
Fall 1 Steps

Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

snapshot generation
Snapshot Generation

Regular Nightly Processing

ODS

Snapshot

Fall 1 Data

After certification

ODS

Snapshot

Fall 1 Data

CALAPDS availability and nightly processing schedule is available at:http://www.cde.ca.gov/ds/sp/cl/calpadshours.asp

Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

fall 1 after certification
Fall 1 – After Certification

http://data1.cde.ca.gov/dataquest/

Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

slide31

Common Problems

Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

common problems gerr0005
Common Problems – GERR0005

Problem

  • GERR0005 Error received online or batch submission for SINF or SPRG
    • “Student not owned by LEA or School during specified effective date period”
  • Solution
  • Compare the data in the submission file to the current enrollment data in CALPADS to identify the error.
  • Correct the enrollment/exit dates in CALPADS or correct the date in the submission file.

Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

common problems gerr00051
Common Problems – GERR0005

SPRG record submitted for student at a school where no enrollment record exists in CALPADS

Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

when to use common exit codes
When To Use Common Exit Codes

Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

common problems certification
Common Problems - Certification

Problem

  • The certify button is grayed out

Causes

  • Outstanding fatal errors
  • Anomaly rate exceeds 2%
  • All eight reports have not been reviewed
  • LEA Admin cannot certify
  • The account does not have the certifier role

Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

slide36

Wrap-Up

Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

lea administrator responsibilities
LEA Administrator Responsibilities

Submit CALPADS support requests on behalf of the LEA

Act as liaison

Create/revoke accounts

Reset passwords

Update roles

Review security reports

Manage accounts

Answer questions

Provide training

Support local users

  • * See Essential 2 training slide on Administrator Responsibility (p. 73) for detailed steps on reviewing the security reports

Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

reminders
Reminders

Effects On Four-Year Adjusted Cohort Graduation Rate

Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

resources
Resources

48

Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

resources1
Resources

49

Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

support
Support

Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

training evaluation
Training Evaluation

Questions

Please Complete Our Survey

51

Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013