Emergency Management Performance Grant (EMPG) Program

1. Emergency Management Performance Grant (EMPG) Program Rachel Sova Washington Military Department Emergency Management Division

2. The Basics • Purpose: Sustaining and enhancing the effectiveness of emergency management programs • Funding provided by Department of Homeland Security • Funds provided to all 50 states on an annual basis • Each state determines how the funds will be distributed

3. General Requirements • Requires a 50/50 match in non-federal resources • Compliance with the National Incident Management System (NIMS) • EMD NIMS Coordinator: Jim Kadrmas (253) 512-7027 or J.Kadrmas@emd.wa.gov • Compliance with Buy American Act

4. Specific Required Activities • Must develop & update Comprehensive Emergency Management Plan (CEMP) • Dave Hall, Planning Coordinator (253) 512-7057, D.Hall@emd.wa.gov • Must conduct communications planning and testing • Don Miller, Telecommunications Manager (253) 512-7035, D.Miller@emd.wa.gov

5. Specific Required Activities (cont.) • Must have a public education program • LuAn Johnson,Public Education Manager (253) 512-7047, L.Johnson@emd.wa.gov • Must conduct one exercise per year • Jerry Jenson, Exercise Program Manager (253) 512-7045, G.Jenson@emd.wa.gov

6. Allowable Activity Categories • Planning: Developing & enhancing a variety of emergency management plans • Organization: Support of day-to-day EM staffing, operations & activities • Equipment: Must be on authorized equipment list www.rkb.mipt.org

7. Allowable Activity Categories • Training: Develop, deliver, evaluate and attend EM training • Exercises: Design, develop, conduct, and evaluate HSEEP compliant EM exercises • Management & Administration: Up to 3% of award can be used to manage the contract funds

8. Eligible Applicants • Local & Tribal Emergency Management Organizations (RCW 38.52) • Established by resolution or ordinance passed by the legislative body • Resolution should include (WAC 118-30-050): • How costs of org will be provided • That the org will have a Director • Director’s responsibilities

9. Required Application Submissions • Copy of ordinance/resolution establishing agency • Separate budget for the emergency management program with local/tribal funding break-down • Job Descriptions for all EM personnel • Organizational Chart for EM Agency • Scope of work detailing activities to be conducted during contract period • Indirect Rate Agreement, if applicable

10. Process for Distributing EMPG • WAC 118-09-040 provides for the distribution of EMPG funds • Awards based on how much local/tribal funding committed to EM • Each applicant receives the same matching percentage • Award amounts change each year depending on amount available and number of applicants

11. Award Calculation • To determine the % match… Federal funding available ÷ Total local/tribal funds budgeted for all applicants = % match example:$2,000,000 ÷ $10,000,000 = 20% • Local/Tribal EM budget x % match = $ EMPG Award $ example: $35,000 x 20% = $7,000 • Prior Year’s Match Percentage: 2005: 19.8% 2006: 18.4% 2007: 21.4% 2008: 19.1%

12. Funding History

13. Funding Schedule • October 1, 2008 – Federal Fiscal Year Begins • November 15, 2008– Expected EMPG Guidance Release by DHS • December 2008– State EMPG Application Submitted to DHS by WA EMD • January 2009– Local/Tribal EMPG Application Developed by EMD • February/March 2009– Local/Tribal Application Period • April 2009 –EMPG Contracts distributed with back-date to October 1 • December 31, 2009 – Local/Tribal EMPG Contracts End

14. Electronic Grant Management System (e-GMS) https://fortress.wa.gov/mil/gms/gms/portal.asp • Website requires a user name and password • Application is completed online • Attachments are uploaded or mailed/faxed separately

15. Allowable Expenses: Examples • Salaries/Benefits for EM staff • O/T & Backfill for planning, training, exercises, or M&A • Full or part-time contractors • Recruitment costs for open positions • Communications costs (phones, faxes, postage, etc.) • Materials & Supplies (copies, publications, etc.) • Facility Costs (utilities, rental costs, etc.) • Travel costs (lodging, per diem, transportation) • Volunteer Costs (CERT, Vista) • Warranties and Maintenance w/in contract period • Installation of allowable equipment

16. Unallowable Expenses: Examples • Supplanting of local/tribal funding • Funding traditional public safety duties • Unallowable equipment • Costs of general use vehicles • O/T or backfill for activation costs • Entertainment or social activities • Fines or penalty fees • Tuition for higher education • Self-insurance reserve funds • Stockpiles of supplies for preparedness kits

17. How to Apply? • Provide Contact Information to EMD • Meet Eligibility Requirements • Submit Necessary Application Information If all of the above are complete then Funding is Awarded!

18. Resources EMD EMPG Grant Webpage: www.emd.wa.gov/grants/grants_empg.shtml EMPG Program Guidance: www.fema.gov/emergency/empg/empg.shtm DHS Financial Management Guide: www.ojp.usdoj.gov/odp/docs/Financial_Management_Guide.pdf

19. Resources (continued) OMB Circular A-87 www.whitehouse.gov/omb/circulars/ WAC 118 Emergency Management apps.leg.wa.gov/wac RCW 38.52 Emergency Management apps.leg.wa.gov/rcw

20. Questions Contact Information: Rachel Sova, EMPG Program Manager Emergency Management Division (253) 512-7064 r.sova@emd.wa.gov