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NC Arts AIE Grants Webinar for A+ Schools. AIE Level 1. Welcome!. Banu Valladares Arts in Education Director (919) 807-6502. Guidelines on the Web. Grants – Grants for Organizations – Arts in Education. AIE Residency Grants.

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Nc arts aie grants webinar for a schools

NC Arts AIE Grants Webinarfor A+ Schools

AIE Level 1


Banu Valladares

Arts in Education Director

(919) 807-6502

Guidelines on the web
Guidelines on the Web


    • Grants – Grants for Organizations – Arts in Education

Aie residency grants
AIE Residency Grants

  • Professional artists in educational settings

  • Not a substitute for school’s arts ed program

  • AIE Level 1 and AIE Level 2

  • Review General Grant Information before applying

Aie level 1
AIE Level 1

  • Pre-designed, 5-day, led by designated professional artists or groups

  • Choose from roster

  • Days don’t need to be consecutive

  • Presented as described

Funding criteria
Funding Criteria

  • Commitment to coordinate school and student participation

  • Residency and artist(s)/company skills meet goals/needs of school

  • Appropriate racially/culturally diverse artists

  • Evidence of planning with artists, schools and other key participants


  • No 1-to-1 required

  • Match = time (in $$) for project coordinator, space, marketing/publicity, documentation and evaluation.

Funding decisions
Funding Decisions

  • Match of artist to school needs, priorities, geographic balance, range of artists and art forms,funds availability.

  • Priorities:

  • A+ Schools

  • Title I schools receiving School-Wide Assistance

  • Applicants in Tier 1 and eastern counties

  • NOTE: All grant funds go to artist fees

  • How to apply
    How to Apply

    • Electronically through North Carolina ARTS Grants Online (AGO). (

    • Deadline: March 1, 2013, by 5 p.m.

    Returning ago users
    Returning AGO Users

    • Log in and update your profile

    • Forgot Username or Password? Click “Login” and use feature to retrieve them

    Returning ago users1
    Returning AGO Users

    • Don’t know email used to create profile or if your school has a profile?

    • Contact Tanya McGuire, Arts Administrator (919) 807-6514 ,

    New to ago
    New to AGO

    • Never applied for NCAC grant? Create a profile in the sign-in page: “Click Here to create a new profile.”

    Profile prep
    Profile Prep

    • What You’ll Need Before (and Who to Get it From):

      • School’s FEIN/TAX ID number (finance/budget officer)

      • Date the organization was formed (day, month, year)

      • School’s end of fiscal year. Typically June 30 (finance/budget officer)

    Profile prep cont
    Profile Prep – Cont.

    • School’s mission statement

    • School’s history - brief (when started, where, how, when it became an A+ School, details to present).

    • School system’s DUNS number - unique 9-digit identifier (central office. If they don’t have one, get it here:

    • Not sure if your system has a DUNS number? Contact Tanya. 

    Creating your profile
    Creating Your Profile

    • Choose “Organization” (not Individual)

    • Primary Contact Information: person who can enter into contracts on behalf of the school (principal, assistant principal, finance officer)

      • More on Project Coordinator later

    • Copy Username and Password and keep in safe place!

    Creating profile cont
    Creating Profile Cont.

    • Applicant Information: Your school

      • Organization Type: (elementary, middle, high)

      • Applicant Status: “Government County” if public, “Government State” for charters

      • Applicant Discipline: “Multidisciplinary”

      • Grantee Race: “No single group”

    • Click “Submit.” You’re done!

    • Back to sign in page.

    Applying for a grant
    Applying for a Grant

    • Sign in with username and password

    • Go to “Current Programs and Applications”

    Applying for a grant1
    Applying for a Grant

    • Scroll to Artist Residency Level I 2013-14

    • Read guidelines and remember criteria!

    Ago project contact
    AGO - Project Contact

    • Person responsible for project

    • Skip Fiscal Agent

    • Copy/paste mission and history from profile

      • “Save Work”: If not, changes will be lost. You can come back to it later

    • “Did I Complete this Page?”: Will show required fields you didn’t complete.

    Personnel audiences
    Personnel + Audiences

    • Salaried staff: paid, dedicated arts staff in your school (arts educators and coordinators)

    • Contract Personnel: artists on long-term contracts (not residencies).

    • Audience: all students and adults attending all arts programs through the year at your school

    • Audience percentages: school/county demographics. Must add to 100%.

    Finances and board
    Finances and Board

    • Skip this one!

    Project info narrative
    Project Info + Narrative

    • Write in word and copy to AGO. Be BRIEF!!

    • # 1: Name residency selected from roster and how it and the skills/experience of artist(s) meet school goals/needs

    • #2: Describe planning process (people, dates, locations, purpose)

    • #3: Intended participants – #of students, racial/cultural composition, how they will benefit from project

    Project info narrative1
    Project Info + Narrative

    • Grant Request: residency cost listed in roster

    • Project Title: name of residency, artist, school, grade levels, dates (if you have them).

    • Project Activity: 20 School Residency

    Budget expenses
    Budget Expenses

    • Grant Amount:

      • Artistic Fees (residency cost listed on roster)

    • Applicant Cash Match:

      • Marketing: Cost to market residency (time in $$ + materials)

      • Remaining Project Expenses:

        • Coordination (time in $$)

        • Documentation (time in $$)

    Budget income
    Budget Income

    • Charter: State/Regional Government Support

      • Public: Local Government Support

        • Same amount as Applicant Cash Match Expense

    Budget income1
    Budget Income

    • NCAC Grant Amount: Same as residency cost

    Support materials
    Support Materials

    • SIGNED Artist Letter of Intent – ONLY

    Other required details
    Other Required Details

    • Accessibility Page – Coordinator

    • Certification

    • Submit:

      • Click ONLY when finished; otherwise you’ll lock yourself out of the application

      • By March 1, 2013.

    Make sure to
    Make Sure To:

    • Mention school is A+ in narrative and history

    • Name artists for residency

    • Include required match in budget

    • Include signed letter of intent from artist


    Banu Valladares

    Arts in Education Director

    (919) 807-6502