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State of the Library William Gray Potter University Librarian and Associate Provost August 19, 2004. HIGHLIGHTS OF PAST YEAR. FIRE. July 23, 2003 Largely back to normal Or to New Normal Some re-binding underway Destroyed material will be replaced over coming years

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slide1
State of the Library

William Gray Potter

University Librarian and Associate Provost

August 19, 2004

slide3
FIRE
  • July 23, 2003
  • Largely back to normal
    • Or to New Normal
  • Some re-binding underway
  • Destroyed material will be replaced over coming years
  • Gained some shelving capacity on 2nd floor
opening of student learning center
Opening of Student Learning Center
  • Opened August 2003
  • Wildly popular with students
  • Over 15,000 students per day during finals, just in library portion
  • President Adams: most significant building since Old College, i.e., 200 years
slide5
SFX
  • SFX linking software implemented
  • Makes it much easier for users to link from citation to full text
  • According to statistics kept by Reference, over 40% of SFX use goes to Elsevier
  • Other heavily used sites are Kluwer, Academic, Factiva, Highwire Press, Wiley, and JSTOR
moved to electronic only for major journals
Moved to Electronic Only for Major Journals
  • Elsevier, Wiley, Kluwer, Springer
  • Saved about $170,000
  • Reduced load on check-in
  • Will reduce binding
  • No paper = no net
  • We are now spending close to $3M, or 30% of Library Materials Budget, on electronic resources
electronic journal use big ticket elsevier wiley etc
Electronic Journal Use (Big Ticket, Elsevier, Wiley, etc.)
  • FY01 = 137,357 full text retrievals
  • FY02 = 227,224 (+65%)
  • FY03 = 378,438 (+67%)
  • FY04 = 628,857 (+66%)
  • Elsevier about 40% of use
  • This does not include EbscoHost, ProQuest which provide over 1,000,000 full text views
  • According to Reference, over 90% of online use comes from outside the Libraries
electronic journal locator
Electronic Journal Locator

Some facts from Serials

  • 46,435 titles in EJL
    • 17,008 funded by GALILEO,
    • 19,872 by UGA Libraries,
    • 574 funded by UGA Law School,
    • 8,078 free,
    • 903 pay per view
library instruction strong
Library Instruction Strong
  • Over six hundred sessions
  • Almost 10,000 students, one-third of total enrollment, participated
  • Half of all sessions in SLC
other highlights
Other Highlights
  • UB/UC GIL Express – soft launch
  • Russell Library “NO OTHER ROAD”
    • 1953 Red And Black Editors Stand Up For Equality And Free Speech
  • Special Collections Libraries Building now 16th on Regents List – was 22nd
impact of budget cuts
Impact of Budget Cuts
  • Personnel/Operations budget cut about 10% from FY02
  • Library Materials Budget also cut, but restored (more below)
  • We are down positions, travel is restricted, and equipment aging
  • But, thanks to excellent efforts of staff, production and service levels are steady
library materials expenditures
Library Materials Expenditures
  • FY03 Spent $9.3M
  • FY04 Spent $9.6M
  • FY05 Project $10.2M
  • FY06 Project $10.5M

Slowed cost increases with “electronic only” for major publishers

library materials budget
Library Materials Budget
  • FY03 Base $7.81M
  • FY04 Base $7.35M
  • FY05 Base $7.91M

Reduced to $7.16M then increased by $750,000

budget gap fy04
Budget Gap FY04
  • FY04 – budget = $7.35M, spent $9.6M
  • How did we close $2.25M gap?
    • Graduate Tuition Differential = $254,377
    • Student Tech Fee = $400,000
    • Research Stations = $87,000
    • The rest, $1.5M, from one-time funds from University Administration
budget gap fy05
Budget Gap FY05
  • FY05 – budget =$7.9M
  • Expect to spend $10.2M
  • How do we close $2.3M gap?
    • Graduate Tuition Differential = $254,377
    • Student Tech Fee = $400,000
    • Research Stations = $87,000
    • The rest, $1.6M, from one-time funds from University Administration
library materials budget1
Library Materials Budget
  • Why show you these numbers?
    • Illustrate University support
    • Show you how precarious is our position
  • Costs, especially for journals, escalate
  • Electronic resources are costly
  • We are barely keeping up
  • (By the way, I want to thank Helen Wilkes, Caroline Killens, and June Bellew for a great job in tracking this budget.)
crisis in scholarly publishing
Crisis in Scholarly Publishing
  • Journal prices continue to rise
  • Electronic journals are successful but do not offer long term savings
    • Indeed, faculty want electronic back files – another expense
  • New means of publication are needed
  • Open Access might provide an answer
why emphasize library material budget
Why emphasize Library Material Budget ?
  • More slides on Library Materials Budget than on Personnel/Operations
  • We can recover from cuts to Personnel/Operations when budget restored
  • Opportunities to add to the collection are often lost forever
not out of the woods yet
Not Out of the Woods Yet
  • Governor has said that more cuts may come
  • Possible rollback of payroll delay
  • Impact on UGA budget is unknown
  • See story in today’s AJC
slide21

State agencies say layoffs may loomBy JAMES SALZERThe Atlanta Journal-ConstitutionPublished on: 08/18/04

Gov. Sonny Perdue's recent decision not to use an accounting shift to balance the state budget has university presidents and state agency directors contemplating employee layoffs.

That's because they may have to slash another $179 million worth of spending in coming months, on top of about $1.7 billion in reductions during the past two years.

While college, technical school and prison officials are just beginning to consider the consequences of Perdue's decision, they say layoffs are a possibility in agencies where employee salaries and benefits account for 80 percent to 90 percent of budgets …

library assessment busy year
Library Assessment – Busy Year
  • LibQUAL
  • Surveys/Focus Groups in SLC
  • Survey of Humanities/Social Science Faculty
  • Participated in ARL’s “Assessing ILL/DD Services”
  • Web Advisory Group conducted usability studies (has led to improved web site)
libqual
LibQUAL
  • Results still under analysis
  • Basically, we are normal
  • Dominant findings:
    • High demand for electronic journals
    • Faculty & students want more electronic content, but they may not be fully aware of what we offer
  • Assessment Committee will make presentations
slc surveys focus groups
SLC Surveys/Focus Groups
  • 92% of use by undergraduates
  • SLC conducive to studying
  • Claim to study more than before SLC
  • Research at Main/Science, study at SLC
  • Group study important
  • Not aware of librarians in SLC
  • Do not recognize as a library
    • (does this matter?)
survey of humanities social sciences faculty
Survey of Humanities/Social Sciences Faculty
  • Nan McMurry and Kristen Nielsen
  • 42% physically visit library weekly
  • 87% visit the library virtually weekly
  • E—journals very popular
  • E-books not seen as important
  • Library is central to research and teaching
short term goals

SHORT TERM GOALS

Past and Future

review short term goals for last year
Review Short Term Goals for Last Year
  • Address deficit in Library Materials Budget
  • Open and Operate SLC
  • Implement SFX
  • Institute LibQUAL
  • New measures for SLC
  • Utilize naming opportunities in SLC and SCLB for development
  • Secure additional storage space
short term goals for this year from annual report
Short Term Goals for This Year (from Annual Report)
  • Complete fire recovery
  • Replace material destroyed in fire
  • Stabilize Library Materials Budget or cancel journals
  • Expand SFX
  • Evaluate first LibQUAL survey
  • Co-sponsor Lillian Smith Book Awards
  • Continue development activities using naming opportunities
  • Secure additional storage space
additional short term goals
Additional Short Term Goals
  • Move Map Collection
  • Investigate Institutional Repository
  • Cataloging will implement OCLC Connexion
  • Evaluate Impact of UC/UB
  • Evaluate Impact of ILLIAD
conclusion
Conclusion
  • We have been hit hard by budget cuts and fire
  • Still, much of which we can be proud
  • Future of budget is uncertain
  • Future of our commitment is not in question