MEAP Coordinator Briefing

1. MEAP Coordinator Briefing Fall 2006

2. Outline • Welcome and General Issues (Ed Roeber) • MEAP Administration (Sue Peterman) • Assessment Accommodations (Peggy Dutcher) • Student ID Process (Dave Judd) • Assessment Processing (Larry Ehret)

3. Welcome and General Issues Ed Roeber, Executive Director Office of Educational Assessment and Accountability

4. Briefing Overview • Update • Mike Radke – Departure • Jim Griffiths – Medical Leave • New for 2006-07 • Elementary and middle school • High school • End of “Slip Sheets” • Work continuing in 2006-07

5. Update MEAP elementary and middle school assessments • Assessments administered in October • Special arrangements for students affected by religious holy days • Science and Social Studies tests measure same skills • Assessment results reported by early December

6. Update – cont’d High school assessments • MEAP HST continues for this school year (2006-07) Grade 12 ONLY • Michigan Merit Exam

7. New for 2006-07 • Contractors - Pearson and Harcourt • Some revised assessment procedures implemented • MEAP report revisions • Comprehensive Report – New • Class Roster Reports • Summary Reports – “Progress”

8. New for 2006-07 – cont’d • Michigan teacher item development completed once again • ELPA assessments have been implemented • Expanded OEAA conferences - MEAP, MI-Access and ELPA

9. Work Continuing in 2006-07 • Revisions to the MEAP science and social studies assessments • Implementation of the Michigan Merit Exam

10. Work Continuing in 2006-07 • High school reform efforts may affect high school assessment • Content expectations are being revised • Additional assessment strategies are being considered • Education YES! and NCLB AYP processes may change because of the expanded MEAP assessments

11. Assessment Administration Sue Peterman, Analyst Assessment Administration & Reporting

12. Assessment Overview • Assessment Windows • Assessment Administration • Contact Information

13. Assessment Windows • Grades 3 to 9 • October 9 to October 27, 2006 • High School • October 23 to November 3, 2006 • Assessment Schedules • Approximate Times • Flexibility

14. Fall 2006 • Manuals and Handbooks • District & Building Coordinator Handbook • Grade 3 Assessment Administrator Manual • Grades 4-9 Assessment Administrator Manual • High School Administrator Manual • Grade 3 Answer Document/Assessment Booklet

15. Fall 2006 • Receipt of Materials – shipped during week of September 25th • Accommodated Materials/Manuals Follow • Grades 3-9 Content Area Assessments • Multiple Assessment Forms • Administer in Any Order • Listening Assessment Eliminated

16. Fall 2006 • Mathematics – Calculator Use • No Additional Sheets Allowed • Accommodations • Students with Disabilities • English Language Learners • Ungraded Students

17. Fall 2006 • MEAP School Grade Header Sheet • MEAP Class/Group ID Sheet • MEAP Security Compliance Form • Ordering Additional Materials Online via OEAA Secure Site • Return of Materials

18. Assessment Administration • Administrators, Proctors and Accommodations Providers • Professional Assessment and Accountability Practices for Educators • Students to Be Assessed • Students with Disabilities • English Language Learners • Foreign Exchange Students

19. Assessment Administration • Assessment Security • Reporting Assessment Irregularities and Administrative Errors • Availability of Emergency Assessments • Student Unethical Practices

20. Contact information • MEAP Customer Service • Phone: 800-204-4109 • FAX: 319-358-4293 • Email: meap@pearson.com • MEAP Office • Phone: 877-560-8378 • FAX: 517-335-1186 • Email: meap@michigan.gov • Website: www.michigan.gov/meap

21. MEAP Assessment Accommodations Peggy Dutcher, Manager Assessment for Students with Disabilities Program

22. Assessment Accommodations • Students with Disabilities with an IEP • General Education Students with a Section 504 Plan • English Language Learners • Accommodated Versions • Special Handling • Rapid Onset of a Medical Disability

23. Students with Disabilities • Must have an IEP or • IEP in the process of being completed

24. Students with Disabilities • ONLY the IEP Team can determine • participation in the MEAP and/or MI-Access assessments • assessments accommodations are needed • If used routinely during instruction • Must be documented in the IEP

25. General Education Students • Must have a Section 504 Plan

26. General Education Students • Only the Section 504 Plan Committee can determine • what accommodations are needed • if used routinely for instruction • Must be documented in the Section 504 Plan

27. English Language Learners • General Education Students • Assessment accommodations determined by the students instructional team • Accommodations routinely used by students during instruction • Must be documented in the student’s records

28. English Language Learners • Students with Disabilities • Assessment accommodations are determined by the IEP Team • Must be documented in the IEP

29. English Language Learners • Must be familiar with USED’s flexibility for ELL who have recently arrived with limited English proficiency • Questions: • Marilyn Roberts • robertsm@mi.gov • 1-877-560-TEST (8378)

30. Standard Accommodations • Do NOT change the construct being assessed • Scores DO count towards NCLB participation rate and AYP

31. Nonstandard Assessment Accommodations • DO change the construct being assessed • Scores are NOT eligible for the Merit Award

32. Nonstandard Assessment Accommodations Result in an invalid score and the student will count as NOT PARTICIPATING.

33. State Provided Assessment Accommodations • All Form #1 • Braille • Assessment Administrator Booklets for Braille • EnLarged Print

34. State Provided Assessment Accommodations CDs or Audio tapes • MUST be administered INDIVIDUALLY!! • Ordering: www.mi.gov/oeaa-secure

35. English Language Arts

36. Other Content Areas

37. Scribes, Tape Recorders, and Braille Writers • A school staff member MUST transcribe into answer folder • Spelling, punctuation, indentation and so forth MUST be transcribed EXACTLY

38. Word Processors • Spell check, grammar check, dictionary, and thesaurus MUST be deactivated • Do NOT need to be transcribed

39. Additional Paper • Assessment accommodation • Large handwriting • Equivalent of the space provided in the student answer document

40. Returning Word Processed Documents and Additional Paper • Student name • Birth date • Student’s State UIC • District name and code • School name and code • Assessment window • Grade Content area

41. Returning Word Processed Documents and Additional Paper • Second Option • Print student label in OEAA Secure Site • One on each page

42. Returning Word Processed Documents and Additional Paper • Insert in completed student answer folder • DO NOT staple, tape, paper clip, or glue to answer folder • Orange Envelope– “SPECIAL HANDLING AND/WORD PROCESSED DOCUMENTS” • Put on top of materials in “1 of X” box of answer folders being returned

43. Rapid Onset of Medical Disability • Such as • Broken arm • Undergone surgery and is homebound • Document in student’s file • Disability • Accommodation provided • Bubble in “Standard accommodation”

44. Contact Information • Peggy Dutcher Manager, State Assessment for Students with Disabilities Program • Dutcherp@mi.gov • (517) 241-4416

45. Pre-ID Process Dave Judd, Project Manager Office of Educational Assessment and Accountability

46. Pre-ID Process • Pre-identified Student Report • Pre-ID Mass Updates • Mass Demographics Update • Barcode Labels • Tested Roster • Resources

47. Pre-Identified Student Report The Pre-Identified Student Report is the best way to determine which students have been successfully identified for an assessment cycle

48. Pre-Identified Student Report • Click on Pre-Identified Students from the menu at the left • Leave Report Type as Pre-ID • Select ISD, district, school and test period, click the Submit button

49. Pre-ID Mass Updates • The Pre-ID Mass Update screen is an efficient way to change the following information for a group of students: • Unassigning a group of students from the test cycle • Moving a group of students from one building to another within the district

50. Pre-ID Mass Updates – cont’d • Changing the grade level field for a group of students • Assigning test subjects to a group of students