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Florida Public-Private Disaster Preparedness Summit: April 30 - May 2, 2012 PowerPoint Presentation
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slide1

FOCUS GROUP #3How do we create and ensure maximum utilization of Private Sector Support and Donations to Volunteer Organizations prior to and during a disaster?Facilitators: Tom Linley, Director of Emergency Management and Volunteer Services, Volunteer Florida Karen Hagan, Disaster Officer for Florida and Georgia, American Red Cross

Florida Public-Private Disaster Preparedness Summit: April 30 - May 2, 2012

ground rules
Ground Rules
  • ACTIVE Participation!
  • NAZ

ACRONYMS

focus group goals

Focus Group Goals

Develop Connections – Introductions

Create “Ah-Ha Moments”

Share Practical Solutions

Florida Public-Private Disaster Preparedness Summit: April 30 - May 2, 2012

slide4

Fundamentals of Partnering

  • Relationship is Beneficial to each Partner,
  • Disaster Survivors, and the Community.
  • Facilitate Coordination and Engagement
  • Enhance Capacity
  • Bridge Expertise
  • Extend Reach and Trust
  • Exceed Public Expectation

Florida Public-Private Disaster Preparedness Summit: April 30 - May 2, 2012

slide5

Disaster Cycle and Timeline

  • Preparedness, Response, Recovery, Mitigation
  • Determining Unmet Needs
  • Honor Relationships
  • Make New Friends
  • Understand Roles and Responsibilities

Florida Public-Private Disaster Preparedness Summit: April 30 - May 2, 2012

slide6

Whole Community Approach

  • Understanding and meeting the true needs of the
  • entire affected community.
  • Engaging all aspects of the community (public, private,
  • and civic) in both defining those needs and devising
  • ways to meet them.
  • Strengthening the assets, institutions, and social
  • processes that work well in communities on a daily
  • basis to improve resilience and emergency
  • management outcomes.

Florida Public-Private Disaster Preparedness Summit: April 30 - May 2, 2012

slide7

“We don’t plan for easy in FEMA …

we plan for real.”

Administrator Craig Fugate, March 2010

Florida Public-Private Disaster Preparedness Summit: April 30 - May 2, 2012

slide8

Voluntary Organizations Active in Disaster

  • National VOAD is a forum where organizations share knowledge and resources throughout the disaster cycle to help disaster survivors and their communities.
  • Members of National VOAD form a coalition of non-profit organizations that respond to disasters as part of their overall mission.
  • The founding organizations came together and committed to fostering the four C’s:
    • Communication
    • Coordination
    • Collaboration
    • Cooperation

Florida Public-Private Disaster Preparedness Summit: April 30 - May 2, 2012

slide9

VOAD / COAD Principles

  • Trust
  • Mutual Respect
  • Equal Partnership
  • Offering Opportunities for Collaboration

Florida Public-Private Disaster Preparedness Summit: April 30 - May 2, 2012

slide10

Train emergency managers and nongovernmental organizations to:

    • manage disaster volunteers and donations.
    • meet the needs of Florida’s vulnerable populations.
  • Train faith & community organizations in disaster response and recovery.
  • Coordinate statewide relief organizations who serve disaster survivors.
  • Florida Volunteer & Donation Hotline: 1-800-FL-HELP-1

Florida Public-Private Disaster Preparedness Summit: April 30 - May 2, 2012

florida donations portal

Florida Donations Portal

www.volunteerfloridadisaster.org

Florida Public-Private Disaster Preparedness Summit: April 30 - May 2, 2012

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Corporate Social Responsibility (CSR)The goal of CSR is to embrace responsibility for the company's actions and encourage a positive impact through its activities on the environment, consumers, employees, communities, What is your company’s position?How do you support your community?

Florida Public-Private Disaster Preparedness Summit: April 30 - May 2, 2012

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Discussion #1-

  • Groups of 6-8 – Choose a volunteer recorder/reporter

What benefits is there to utilizing private sector support and donations prior to, during and/or in recovery from a disaster?In order to make a decision about engagement or making a donation, what are the Essential Elements of Information?

Florida Public-Private Disaster Preparedness Summit: April 30 - May 2, 2012

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Best Practice Example:

  • Ready When the Time ComesTM
  • Recruits volunteer teams from local businesses
  • across the country
  • Trains them to serve as Red Cross emergency
  • response volunteers
  • Help meet the needs of the local community
  • when help is needed most
  • Spearheaded by the ARC and Grainger

Florida Public-Private Disaster Preparedness Summit: April 30 - May 2, 2012

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Ready When the Time Comes TM continued…

  • Since 2006 Grainger has donated more than $2
  • million to the ARC
  • Today, more than 460 companies in 52 cities and
  • 14,000 employee volunteers have been trained in
  • disaster relief
  • 2011 Corporate Citizenship Award for Best
  • Partnership by the U.S. Chamber of Commerce
  • Business Civic Leadership Center

Florida Public-Private Disaster Preparedness Summit: April 30 - May 2, 2012

slide16

“It’s All About Relationships”

  • Effective Relationships
  • Attributes of a “Relationship Manager”
  • Identifying Your “Champion”

Florida Public-Private Disaster Preparedness Summit: April 30 - May 2, 2012

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“Recognition is Respect Made Visible”

Florida Public-Private Disaster Preparedness Summit: April 30 - May 2, 2012

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-Discussion #2-Large Group

What are some successes/best practices that can be modeled elsewhere?What are the talents/traits of a Liaison / Champion / Relationship Manager?

Florida Public-Private Disaster Preparedness Summit: April 30 - May 2, 2012

slide19

Discussion #3-

  • Groups of 6-8 – Choose a volunteer recorder/reporter

What can we (as partners – as Florida) do to move forward with maximizing private sector support?What outcomes are we looking for? What can we do…tomorrow to ensure we are all working together?Commitment Cards

Florida Public-Private Disaster Preparedness Summit: April 30 - May 2, 2012

slide20

What’s Next?

Follow-up Communications - Presenters - New Friends - My CommunityStatewide Hurricane ExerciseCollect completed cards

Florida Public-Private Disaster Preparedness Summit: April 30 - May 2, 2012

wrap up

Wrap-Up

Florida Public-Private Disaster Preparedness Summit: April 30 - May 2, 2012

slide22

Facilitators: Tom Linley, Director of Emergency Management and Volunteer Services, Volunteer Florida tom@volunteerflorida.org, 850-528-3641Karen Hagan, Disaster Officer for Florida and Georgia, American Red CrossKaren.Hagan@redcross.org, 850-402-5644

Florida Public-Private Disaster Preparedness Summit: April 30 - May 2, 2012