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Florida Public-Private Disaster Preparedness Summit: April 30 - May 2, 2012

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Florida Public-Private Disaster Preparedness Summit: April 30 - May 2, 2012

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  1. FOCUS GROUP #3How do we create and ensure maximum utilization of Private Sector Support and Donations to Volunteer Organizations prior to and during a disaster?Facilitators: Tom Linley, Director of Emergency Management and Volunteer Services, Volunteer Florida Karen Hagan, Disaster Officer for Florida and Georgia, American Red Cross Florida Public-Private Disaster Preparedness Summit: April 30 - May 2, 2012

  2. Ground Rules • ACTIVE Participation! • NAZ ACRONYMS

  3. Focus Group Goals Develop Connections – Introductions Create “Ah-Ha Moments” Share Practical Solutions Florida Public-Private Disaster Preparedness Summit: April 30 - May 2, 2012

  4. Fundamentals of Partnering • Relationship is Beneficial to each Partner, • Disaster Survivors, and the Community. • Facilitate Coordination and Engagement • Enhance Capacity • Bridge Expertise • Extend Reach and Trust • Exceed Public Expectation Florida Public-Private Disaster Preparedness Summit: April 30 - May 2, 2012

  5. Disaster Cycle and Timeline • Preparedness, Response, Recovery, Mitigation • Determining Unmet Needs • Honor Relationships • Make New Friends • Understand Roles and Responsibilities Florida Public-Private Disaster Preparedness Summit: April 30 - May 2, 2012

  6. Whole Community Approach • Understanding and meeting the true needs of the • entire affected community. • Engaging all aspects of the community (public, private, • and civic) in both defining those needs and devising • ways to meet them. • Strengthening the assets, institutions, and social • processes that work well in communities on a daily • basis to improve resilience and emergency • management outcomes. Florida Public-Private Disaster Preparedness Summit: April 30 - May 2, 2012

  7. “We don’t plan for easy in FEMA … we plan for real.” Administrator Craig Fugate, March 2010 Florida Public-Private Disaster Preparedness Summit: April 30 - May 2, 2012

  8. Voluntary Organizations Active in Disaster • National VOAD is a forum where organizations share knowledge and resources throughout the disaster cycle to help disaster survivors and their communities. • Members of National VOAD form a coalition of non-profit organizations that respond to disasters as part of their overall mission. • The founding organizations came together and committed to fostering the four C’s: • Communication • Coordination • Collaboration • Cooperation Florida Public-Private Disaster Preparedness Summit: April 30 - May 2, 2012

  9. VOAD / COAD Principles • Trust • Mutual Respect • Equal Partnership • Offering Opportunities for Collaboration Florida Public-Private Disaster Preparedness Summit: April 30 - May 2, 2012

  10. Train emergency managers and nongovernmental organizations to: • manage disaster volunteers and donations. • meet the needs of Florida’s vulnerable populations. • Train faith & community organizations in disaster response and recovery. • Coordinate statewide relief organizations who serve disaster survivors. • Florida Volunteer & Donation Hotline: 1-800-FL-HELP-1 Florida Public-Private Disaster Preparedness Summit: April 30 - May 2, 2012

  11. Florida Donations Portal www.volunteerfloridadisaster.org Florida Public-Private Disaster Preparedness Summit: April 30 - May 2, 2012

  12. Corporate Social Responsibility (CSR)The goal of CSR is to embrace responsibility for the company's actions and encourage a positive impact through its activities on the environment, consumers, employees, communities, What is your company’s position?How do you support your community? Florida Public-Private Disaster Preparedness Summit: April 30 - May 2, 2012

  13. Discussion #1- • Groups of 6-8 – Choose a volunteer recorder/reporter What benefits is there to utilizing private sector support and donations prior to, during and/or in recovery from a disaster?In order to make a decision about engagement or making a donation, what are the Essential Elements of Information? Florida Public-Private Disaster Preparedness Summit: April 30 - May 2, 2012

  14. Best Practice Example: • Ready When the Time ComesTM • Recruits volunteer teams from local businesses • across the country • Trains them to serve as Red Cross emergency • response volunteers • Help meet the needs of the local community • when help is needed most • Spearheaded by the ARC and Grainger Florida Public-Private Disaster Preparedness Summit: April 30 - May 2, 2012

  15. Ready When the Time Comes TM continued… • Since 2006 Grainger has donated more than $2 • million to the ARC • Today, more than 460 companies in 52 cities and • 14,000 employee volunteers have been trained in • disaster relief • 2011 Corporate Citizenship Award for Best • Partnership by the U.S. Chamber of Commerce • Business Civic Leadership Center Florida Public-Private Disaster Preparedness Summit: April 30 - May 2, 2012

  16. “It’s All About Relationships” • Effective Relationships • Attributes of a “Relationship Manager” • Identifying Your “Champion” Florida Public-Private Disaster Preparedness Summit: April 30 - May 2, 2012

  17. “Recognition is Respect Made Visible” Florida Public-Private Disaster Preparedness Summit: April 30 - May 2, 2012

  18. -Discussion #2-Large Group What are some successes/best practices that can be modeled elsewhere?What are the talents/traits of a Liaison / Champion / Relationship Manager? Florida Public-Private Disaster Preparedness Summit: April 30 - May 2, 2012

  19. Discussion #3- • Groups of 6-8 – Choose a volunteer recorder/reporter What can we (as partners – as Florida) do to move forward with maximizing private sector support?What outcomes are we looking for? What can we do…tomorrow to ensure we are all working together?Commitment Cards Florida Public-Private Disaster Preparedness Summit: April 30 - May 2, 2012

  20. What’s Next? Follow-up Communications - Presenters - New Friends - My CommunityStatewide Hurricane ExerciseCollect completed cards Florida Public-Private Disaster Preparedness Summit: April 30 - May 2, 2012

  21. Wrap-Up Florida Public-Private Disaster Preparedness Summit: April 30 - May 2, 2012

  22. Facilitators: Tom Linley, Director of Emergency Management and Volunteer Services, Volunteer Florida tom@volunteerflorida.org, 850-528-3641Karen Hagan, Disaster Officer for Florida and Georgia, American Red CrossKaren.Hagan@redcross.org, 850-402-5644 Florida Public-Private Disaster Preparedness Summit: April 30 - May 2, 2012

  23. Florida Public-Private Disaster Preparedness Summit: April 30 - May 2, 2012

  24. Florida Public-Private Disaster Preparedness Summit: April 30 - May 2, 2012

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