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IEEE Membership and Membership Development in Student Branches

R8 SAC MD Webinar, September 2012. Slide 1. IEEE Membership and Membership Development in Student Branches. Aleksandar Szabo 2012 IEEE MGA Membership Recruitment and Recovery (MRR) Committee Chair, IEEE Region 8 MD Subcommittee Member a.szabo@ieee.org.

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IEEE Membership and Membership Development in Student Branches

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  1. R8 SAC MD Webinar, September 2012 Slide 1 IEEE Membership and Membership Development in Student Branches Aleksandar Szabo2012 IEEE MGA Membership Recruitment and Recovery (MRR) Committee Chair, IEEE Region 8 MD Subcommittee Membera.szabo@ieee.org

  2. R8 SAC MD Webinar, September 2012 Slide 2 Membership Recruitment and Recovery Committee in IEEE

  3. IEEE Membership Cycle Slide 3

  4. Region 8 Membership from Month to Month since 2005 Slide 4

  5. Where are we now with membership? Slide 5

  6. Where are we now with Retention? Slide 6

  7. What is? Applicant: New member who has not completed the join process – his/her dues have not been paid and processed. Recruiting: Seeking out new (non) members for membership in IEEE. Grace Period: January and February are considered the “Grace Period” for members who have not yet renewed for the present membership year. They are still considered active members until the end of February when the service disruption occurs. Pre-Arrears: Active members who have not yet renewed for the coming membership year by the end of February. Arrears: Member who has not renewed by the end of February for the membership year becomes deactivated. Recovery: Outreach to members in arrears to renew their membership. Reinstate: Bringing back past members who have had a break in their membership status (not paid dues for more than a year) to active membership. Retention: Retaining existing members by renewing their membership. Slide 7

  8. What is? Associate Member: Associate Member grade is designed for technical and non-technical individuals who do not meet the qualifications for Member grade, but who wish to benefit from membership and partnership in IEEE, and for those who are progressing, through continuing education and work experience, towards qualifications for Member grade. Affiliate: Society Affiliate is a member of an IEEE Society. Society Affiliates are not IEEE members and are not entitled to any IEEE benefits or services that are reserved solely for IEEE members. All affiliate benefits and services come directly from the individual IEEE Society offering affiliation.  For each society affiliated with, the applicant pays a separate annual affiliate fee plus that IEEE Society's annual membership dues. Graduate Student Member: A Graduate Student Member must carry at least 50% of a normal full-time academic program as a registered graduate student in a regular course of study in IEEE- designated fields. The total cumulative period for a member to hold the Student Member grade and/or the Graduate Student Member grade is limited to 8 years. IEEE GOLD/Young Professional: GOLD is the identification of a segment of IEEE Members who have advised IEEE they have graduated with their first professional degree. GOLD is not a member grade. The member’s record needs to have a full educational background and graduation dates in order for the identification of GOLD. Student Members cannot be GOLD, but Graduate Student Members can be GOLD as they have graduated with their first professional degree and are in advanced degree program. A member will belong to the GOLD segment for ten years after receiving their first degree. Slide 8

  9. Slide 9 MD Alert Alias “MD-Alert-All” Send and e-mail message to listserv@listserv.ieee.org with a blank subject line In the body of the message, type in: Subscribe MD-ALERT-ALL or Send a message to Cathy Downer at c.downer@ieee.org • Receive monthly MD Webcasts announcements • Receive link to most recent monthly Membership Development Reports • Receive miscellaneous MD announcements

  10. Membership Reports MD Online Community SAMIEEE access Membership Development Manual Member benefits at a glance (One-page flyer) Recruitment programs and tools MD Kits – online order form Benefit Development Toolkit: Regions 7-10 Presentation templates IEEE membership statistics Slide 10 Membership Development Portal – www.ieee.org/md Web Cast Etiquette: Ask questions using the online chat feature. Technical help: help@readytalk.com

  11. Benefits of IEEE Membership Slide 11

  12. Slide 12 On-Demand Supply Ordering http://www.ieee.org/md

  13. IEEE Support Center Slide 13

  14. The MRRC shall inspire and coordinate volunteer activities worldwide, with the objective of increasing and improving member recruitment, and arrears-recovery of IEEE membership. After being an ad-hoc committee for several years, the MGA elevated the MRRC to a MGA standing committee in November 2010. IEEE MGA Membership Recruitment and Recovery Committee (MRRC) Slide 14

  15. IEEE MGA MRR Committee Composition VOTING MEMBERS Chair (Appointed by the MGA Board based upon recommendation of MGA N&A Committee) 10 Regional MD Coordinators (Appointed by Region Directors) Two representatives, appointed by the Vice President, Technical Activities CORRESPONDING MEMBERS All MD Chairs, Societies, Sections, and Chapters Babak Beheshti, Chair, MGA MELC Committee (Ex officio) William W Moses, Chair, IEEE TAB Conferences Committee (Ex officio) Jaison Abey Sabu, appointed by the MGA Student ActivitiesCommittee Augusto Herrera, appointed by the MGA GOLD Committee Patricia Sulzer, appointed by the IEEE Standards Association Kathleen McDevitt, appointed by IEEE Woman in Engineering STAFF SUPPORT IEEE MGA staff lead, Membership Development Slide 15

  16. The voting members of the MRRC (2012) Region 8 Membership Development Workshop, Leuven September 2012 Slide 16 R7 – Lawrence Whitby lwhitby@ieee.org R1 – Gim Soon Wan gimsoon@ieee.org R8 – Dirk Van Hertem dirk.vanhertem@ieee.org R2 – Javvad Qasimi javvad@ieee.org R9 – Norberto Lerendegui nlerendegui@ieee.org R3 – Bill Williams billwill@ieee.org MGA 2012 Membership Recruitment & Recovery (MRR) Committee Chair a.szabo@ieee.org R10 –Hang-Bong Kang hbkang@catholic.ac.kr R4 – Mohamad Berri mberri@ieee.org R5 – Joe Redfield j.redfield@ieee.org TA Representative Antonio Luque aluque@gte.esi.us.es TA Representative Robin Sarah Bradbeer rsbradbeer@gmail.com R6 – Luis Carbajo luis.carbajo@ieee.org

  17. Volunteers – Region, Section, Society MD Chairs Members – Participation in the MGM program, or otherwise Staff – Member & Geographic Activities (MGA) MD Staff Worldwide & Integrated Team Effort Slide 17 John Day MGA Director, Membership Development j.day@ieee.org Cathy Downer MGA Membership Development Manager c.downer@ieee.org Laura Durrett MGA Project Manager-Volunteer Services/Student Activities l.durrett@ieee.org Adrienne Hahn MGA Manager, Membership Marketing Communications a.hahn@ieee.org Elyn Perez MGA Manager, Membership Sales Operations elyn.perez@ieee.org Lisa Delventhal MGA Manager, Young Professional Program l.delvanthal@ieee.org Nick Lehotzky MGA Member Benefits Marketing Manager Online Products n.lehotzky@ieee.org

  18. Slide 18 MD Monthly Webcast Monthly MD Webcast Wednesday, 1:00 PM Eastern Runs about 60 minutes Volunteers & Members present on topics, along with IEEE Staff Standard format Open floor question and answer period Each session is recorded Aleksandar Szabo, Host of MD Webcast and MGA 2012 Chair of Member Recruitment & Recovery (MRR) Committee a.szabo@ieee.org • The Archive Guides: • Grouped by month • Listed by presentation topic, • speaker, file posted in PDF • Each file accessed by IEEE web • account

  19. What is the Student Branch Role in Membership Development? Slide 19 • The Student Branch should work on member recruitment, retention and recovery • If you don’t have an MD Officer the SB Chair is responsible for Membership Development in your SB • To make it easier for the SB Chair and the SB ExCom, appoint an SB MD Officer

  20. Slide 20 What Should an MD Officer Do First? Be in contact with your Student Branch Chair and Secretary To get information and advice, get in contact with your predecessor – Past MD Officer and/or Past SB Chair Ask your SB Chair, who has access to SB membership data in SAMIEEE, to download the list of your members Get in contact and cooperate with your Section MD Officer Learn about the membership trends in your Student Branch Get in contact with your members and learn about the reasons why they joined, are they satisfied and why they stay or leave Establish contacts with the MD Staff and take part in the Monthly Webcast

  21. Slide 21 SB MD Officer Role and Job • Take care about Section Membership Development by using every occasion to promote IEEE • Recruit • Retain • Recover • Be familiar with all MD resources and tools • Know the membership in your SB • Establish good relations and cooperate with other SB Officers, the Section MD Officer and other Section/Chapter Officers • In larger Student Branches form an MD Team

  22. Slide 22 What is Expected from the SB MD Officer to do? Do your MD job in your Student Branch continuously Be enthusiastic and motivated to achieve good results Be in contact with your Section MD Officer Help the Section MD Officer Ask him for help when you need it Prepare and inform the Section and Region MD Coordinator about your SB MD strategy and plans Report your actions and the outcomes

  23. Slide 23 What Could/Should Be Done Have an IEEE SB Notice Board at the University Have presentations about IEEE Have promotional materials and give-aways Organize IEEE weeks at your University with many activities Have an MD Booth/Desk at your University for joining IEEE Organize Presentations with discussions Organize Workshops Organize Film evenings Organize Excursions Organize Visits of companies Promote IEEE Membership at conferences Inform Student members about Graduate student membership (GSM) Infor Student members and GSMs about professional membership

  24. IEEE Center for Leadership Excellence Slide 24 When fully operational, it will serve as the repository for all leadership training material within IEEE to ensure IEEE keeps pace with its evolving organization.  Additionally, it will meet the needs of IEEE volunteer leadership by providing materials that will enable volunteers to accomplish their jobs efficiently and effectively; thus allowing them to spend more time ensuring that members are engaged in IEEE activities so that IEEE member satisfaction and relevance continue to grow.

  25. Global MD Report Statistical ‘pulse’ Membership Trends MD Calendar guidance MD-related announcements, activities Articles by volunteers - topic driven Regional MD Reports In-depth view of MD activities within Region with Section data Customizable by Region MD Chair Society MD Reports Template developed & is available Slide 25 Membership Development Reports

  26. New joined members targeted E-mail sent from IEEE monthly to all Section Chairs and Section MD officers containing special hyperlink to SAMIEEE log-in page Upon log-in, SAMIEEE will automatically run report of new members from previous month Report contains contact information, as well as the reason(s) why they joined IEEE Report date-range can be modified to pick-up new joins from previous months in your dashboard New Member Alert Slide 26

  27. SAMIEEE Volunteer Access to Membership Statistics Need IEEE Web Account Registered Users with Designated Access (officer position determines data that is pulled) Membership statistics by Geographical – Region, Section, Affinity Group Membership statistics by individual Society Pre-defined queries to access reports easily (MD) Folder with related pre-defined queries for membership development data Geographic & Society Predefined Queries Questions? Contact: Helen Shiminsky at h.shiminsky@ieee.org or samieee@ieee.org Society Questions? Contact: Mary Curtis at m.curtis@ieee.org SAMIEEE website: www.ieee.org/samieee Region 8 Membership Development Workshop, Leuven, September 2012 Slide 27

  28. IEEE Web Resources Slide 28 Join IEEE membership: www.ieee.org/join Renew IEEE membership: www.ieee.org/renew Welcome to IEEE for New Member: www.ieee.org/start Benefits of IEEE membership: www.ieee.org/membership_services/membership/benefits/index.html Member Grade Elevation: www.ieee.org/membership_services/membership/grade_elevation.html Senior Member Elevation: www.ieee.org/membership_services/membership/senior/index.html 2012 IEEE Membership & Society Membership Dues: www.ieee.org/membership_services/membership/join/join_dues.html 2012 Memberships & Subscriptions Catalogs:http://www.ieee.org/membership_services/membership/2012_membership_booklet.pdfe-Membership:http://www.ieee.org/membership_services/membership/join/emember.html IEEE Society Memberships (list of IEEE Societies with links to each site): www.ieee.org/membership_services/membership/societies/society_memberships.html Societies/Communities: www.ieee.org/societies_communities/index.html#sect1 Membership & Services: http://www.ieee.org/membership_services/index.html Education & Careers: http://www.ieee.org/education_careers/index.html

  29. IEEE Web Resources - Continued Slide 29 IEEE Contact Center: www.ieee.org/contactcenter IEEE Support Center Home: https://supportcenter.ieee.org/ IEEE Master Brand and Logos: http://www.ieee.org/about/toolkit/masterbrand/index.html IEEE Brand Toolkit: www.ieee.org/about/toolkit/index.html Center for Leadership Excellence: http://www.ieee.org/societies_communities/geo_activities/officer_training/quick_start.html Resources for Geographic Unit Officers: www.ieee.org/societies_communities/geo_activities/resources/index.html?WT.mc_id=soc_guo Resources for Volunteers: http://www.ieee.org/about/volunteers/index.html?WT.mc_id=rfm_vol About IEEE: http://www.ieee.org/about/index.html Student Competitions: http://www.ieee.org/membership_services/membership/students/competitions/index.html MGA is transitioning the SCOOP newsletter to MGA News Web page http://www.ieee.org/societies_communities/geo_activities/mga_news.html MD Web Portal: www.ieee.org/md MD Kit Order Form: www.ieee.org/md SAMIEEE/Analytics Tool: www.ieee.org/samieee

  30. R8 SAC MD Workshop, September 2012 Slide 30 Thank you Questions ?

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