Results-Based Management (RBM) terminology and definitions

1. Results-Based Management (RBM) terminology and definitions Bruce Gracie

2. Results Based Management(source ADB) • Results Based Management (RBM) can mean different things to different people. (Asian Development Bank) • Definition: RBM is the way an organization applies processes and resources to achieve targeted results. • Results refer to outcomes that convey a benefit or positive ‘result’ • Results also encompass the service outputs that make those outcomes possible • Results can also refer to internal outputs such as services provided by one part of the organization for use by another. • The key issue is that results differ from ‘activities’ or ‘functions’. (i.e. result – well organized WTDC; activity – travel to India to review facilities) • Many people when asked what they produce (services) describe what they do (activities).

3. RBM dimensions (ADB) • RBM encompasses four dimensions, namely: • specified results that are measurable, monitorable and relevant • resources that are adequate for achieving the targeted results • organizational arrangements which ensure that authority and responsibility are aligned with results and resources • processes for planning, monitoring, communicating and releasing resources that enable the organization to convert resources into the desired results.

4. RBM & Balanced Scorecard (ADB)

5. ITU Strategic Plan structure (in support of RBM) • The 2012-2015 SP maintains the three-level pyramidal structure of the current SP (Strategic Orientations andGoals, Objectives and Outputs)

6. Goals – ITU definition(Note: all definitions presented are from ITU Budget document) Goals refer to the Union’s high-level targets to which the objectives of the Sectors and the ITU General Secretariat contribute, directly or indirectly Examples BDT – Work in co-operation with governments and industry to expand benefits of information society to developing countries . . . GS – Effectiveness and efficiency in the planning, management, coordination and delivery of services to support the Union and its Membership . . .

7. Objective - – ITU definition Objectives refer to the specific purposes and aims of individual Sectors and of the ITU General Secretariat. Examples BDT: Obj’tive 1 – Coordinating / International Cooperation GS: Obj’tive 1: Efficient planning, coordination and execution of the corporate, strategic, external relations, communications and inter-sectoral activities of the Union.

8. Outputs – ITU definition Outputs refer to the final products or services delivered by the ITU (e.g. deliverables of a programme) Examples BDT: Objective 1 / Output 1 World Telecommunications Development Conference 2014 GS: Objective 1 / Output 1 Provision of inputs for (major) ITU events (generic) (In GS Operational Plan – for 2014: WTDC, PP-10, etc.)

9. KPI – ITU definition (abbreviated) Key performance indicators (KPIs) are the criteria used to measure the achievement of outputs. These indicators can be qualitative or quantitative. Examples Qualitative BDT – Obj. 1 / Outcome 1 – Survey results of satisfaction of participants with the organization of the WTDC Quantitative GS – Obj. 1 / Outcome 1 – All documents translated and issued by the due date for the WTDC

10. PP - Strategic Plan Sets the strategic framework, (Goals, Objectives, Outputs) relative spending targets, interprets BI into work plans Council – Budget (Results-based) Allocates actual resources by objective, monitors progress (using KPIs) and reallocates resources to maximize results Sector Assemblies / Conferences – Action Plans Establish Sector Action Plans and prioritize the objectives Advisory Groups Monitor and advise on progress against AP Linking financial and strategic planningRoles of major meetings (groups)