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Applied Liberally
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  1. Applied Liberally Google Apps Across Campus and as LMS Alternative David O’Steen – Wellesley College

  2. Courses to Sakai August 2009-- August 2011 4,000 Email accounts to Gmail May -- November 2011 Google LMS pilot January 2012 Meeting Maker to Google Calendar Jan 13, 2012

  3. [Google Form URL, now defunct. See next slide for results] Which Google Apps do you use, and which topic would you like to focus on today?

  4. Survey results (shown live at presentation)

  5. Currently in Use Enabled Day One Turned on Later (serially) Gmail Docs Calendar Groups Sites YouTube Blogger Picasa Reader Google+ Anyone can create Groups or Sites without restrictions, except we “require” this naming convention: department identifier prefix (e.g., CHEM), or WEL for cross-departmental, and GEN for non-college business. “More honour'd in the breach than the observance” Hamlet

  6. Take Advantage of the New [new car smell cartoon] Offer All Options – Encourage Experimentation – Follow Where They Lead

  7. Docs Created by Type September 2011 – March 2012

  8. Sites Across Campus Student Organization Albright Institute Lab Manual Institutional Data Circulation Desk Procedures

  9. as LMS – Why? Some faculty don’t need very many features/tools Discussion forums less convenient, lower usage Want email integration Don’t want second application Some find it clunky It’s Where They Are

  10. Course Sites Pilot Created Google Sites template (used in conjunction with Group, Docs, Calendar) 2 Course Sites demonstrations in December

  11. Spring 2012 - Run What YaBrung Sites for all courses, as usual Google Group for every course Google Site upon request, or DIY • Course Prep Drop-Ins • about 3 per week in January (14 total) • 2 hours each • 2 staff, plus one on call • average attendance: 2

  12. as LMS Results • 20 percent of Spring 2012 courses had site created through portal app • Sites require almost no support, so far • One faculty said, “going back to Sakai, too many missing bits” Still Lacking, For Us Assignment Submission (drop box) Tests/Quizzes Tracking/Usage history

  13. as LMS Still Needs Work • Students can choose to stop receiving Group emails (unlike Contacts group) • Sites shared with Groups don’t appear in Sites list • Sites storage is domain-based (100GB) • Docs permissions need to be more fine-grained, notifications improved • Groups: Do Not Archive Messages To This Group is default setting when using API to create. Had to manually un-check for nearly 700 course groups (not in API). • Missing Features: • Assignment Submission (drop box) • Tests/Quizzes • Tracking/Usage history • Sites archiving, re-use mechanism • Gradebook, SIS/ERP integration, chat, etc. Want to help? bit.ly/Ai8S31

  14. [image of Mt. Aconcagua]

  15. dosteen@wellesley.edu Thanks to the entire team: Ian Pylvainen Ravi Dora Sopin-Vilme Kenny Freundlich Megan Cuniff Rebecca Darling Neil Nero Donna Volpe Strouse and Roche Brothers chocolate-covered almonds Rebecca Atwood Veronica Brandstrader Leonor Martins Rae Yan Emily Strong Deb Wilson Jim Billings Maureen Williams Han Su Kim

  16. Communication

  17. Migration . . . Preparing the Community • Pre-flight Training • 90 minutes total • Hands-on • ~30 minutes of presentation, remainder answering questions/showing tools • “one thing have to do beforehand: rename folders” • 2 - 3 each week June-October • Outreach: Go To Them

  18. Migration . . . Support • Classes • 60 minutes, about one per week • Topics: Managing Email, Calendar, Docs, Groups; a few Forms and Sites • googlequestions@wellesley.edu (goes to Google Team Google Group) • Helpdesk • Blog blogs.wellesley.edu/google • x4445 Google Help

  19. Across Campus . . . Gmail • FAQ’s • Folders vs. Labels • Personal Gmail (gmail.com) and institutional Gmail (wellesley.edu) open in same browser • Syncing mobile devices • Searching: exact instead of partial match, names/accounts • https://sites.google.com/a/wellesley.edu/google-apps-for-education/faqs

  20. Migration . . . Meeting Maker to Google Calendar • 400 accounts in one day, Feb 6 • 11 volunteer staff in room together, ~2 hours each, 4 ½ hours total • Steps • Manual export of .ics file • Script to remove meetings created by others • Manual upload to Google Cal • Script to add attendees

  21. Google Apps as LMS . . . File Sharing in Sites • File Cabinet • + Easy • + Single-file upload, <20MB each • - 100GB limit for entire domain (likely to change soon) • Docs • - More steps: set up collection and share with group • + Multiple upload • 1GB quota (belongs to each user)