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Top Ten Ways to Clean House in Outlook

Top Ten Ways to Clean House in Outlook

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Top Ten Ways to Clean House in Outlook

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  1. Top Ten Ways to Clean House in Outlook

  2. 10. Baggage • Attachments can be huge • Save attachments to personal drive or common drive * • Then delete the email * see Clean House document for instructions

  3. 9. The smelly mess • Sent (Scent) items  • A copy of every email you send, reply to or forward (as well as a copy of any attachments) is saved in Sent items. * see Clean House document for instructions

  4. 8. Don’t bring junk (SPAM) home • Delete Spam • don’t open it • don’t click on any links in it • don’t click the unsubscribe link • don’t reply to it • Avoid providing your email address to • “Free” services • Warranty cards • Chat rooms • Setup a Yahoo or Hotmail account to use * see Clean House document for instructions

  5. 7. Know the size of your mess • By default TCU gives you 110MB (Yahoo gives 6MB) • Use the size column to see how big some of those messages are * • Look at folder Properties to find out which folders are taking up a lot of space * * see Clean House document for instructions

  6. 6. Create Storage Areas • Create personal folders (PST) stored on your personal network drive * * see Clean House document for instructions

  7. 5. Clean out junk drawers • Archive your mail • Auto archive * • Manual archive * * see Clean House document for instructions

  8. 4. Tidy up the front yard • Get that email out of the Inbox! • Delete it * • Move it to Folders * • Move it to Personal Folders * * see Clean House document for instructions

  9. 3. Trash your trash • Purge your deleted items – automatically * * see Clean House document for instructions

  10. 2. Clean up the biggest mess • Use Advanced Find by File Size to find the largest emails. * • Then move these to Personal Folders on personal drive or delete * see Clean House document for instructions

  11. 1. Establish clean house rules • Use the Rules Wizard to organize and automatically move email to folders, personal folders or to delete * see Clean House document for instructions