EDUCATION FOR HOMELESS CHILDREN AND YOUTH 2011 – 2014 MCKINNEY-VENTO SUBGRANT

1. EDUCATION FOR HOMELESS CHILDREN AND YOUTH2011 – 2014 MCKINNEY-VENTO SUBGRANT Presented By Lisa Phillips, NC State Coordinator Diana Bowman, Director NCHE February 16, 2011

2. Location of materials www.serve.org/hepnc

3. Subgrant Schedule 2/1 Announcement of subgrant 2/16 Webinar 3/15 Deadline of subgrant submission 5:00 pm 4/15 Recommendations submitted to DPI 4/20 Recommendation notice to LEAs June SBE review and final approval of applications 7/31 US Dept. of Education State Award notification 8/1 DPI upload of approved LEA funding 8/10 LEAs budgets submitted to BUDs 8/15 Budgets reviewed by NCHEP Subject to change

4. Purpose of McKinney-Vento Subgrants The purpose of McKinney-Vento subgrants is to facilitate the enrollment, attendance, and success in school of homeless children and youth.

5. Who is eligible to apply for a subgrant? • LEAs (local educational agencies) who have identified at least 50 homeless students • Charter Schools who have identified at least 50 homeless students • Consortia of LEAs or charter schools that have identified at least 50 homeless students

6. Can an LEA work with other Agencies? Yes LEAs may subcontract with other agencies; however, the local school system assumes responsibility for setting program goals and monitoring program accomplishments. The LEA will serve in the capacity of fiscal agent.

7. Applying as a Consortium • LEAs, including charter schools • Each LEA identified less than 50 homeless students each • Together the total number of identified homeless students is greater than 50. • One LEA will be identified as lead LEA to serve as fiscal agent for the grant. • A program contact at the lead LEA will oversee the implementation of the grant, arrange the disbursement of funds to participating LEAs, and submit required reports and documentation. • Submit Attachments I and J

8. What is the funding? U.S. Department of Education, through the McKinney-Vento Homeless Education Assistance Improvements Act of 2001 Title X, Part C of the No Child LeftBehind Act, P.L. 107-110

9. Grant TiersNumber of Homeless Students Reported in CSPR 2009-2010

10. Grant Cycle • 3 year grant cycle • July 1 and ending September 30 of the following fiscal year. • Funds for Year 2 authorized based upon submission of a satisfactory annual program report and budget report for Year 1. • Funds for Year 3 will be authorized based upon submission of a satisfactory annual program report and budget report for Year 1 and 2. • Start date may vary each year

11. Funding Guidelines • Services provided must not replace the regular academic program • Services must be designed to expand upon or improve the school's regular academic program • Subgrants awarded based on the identified needs • Subgrants awarded on the quality of the application

12. Provisions • Services may be provided through programs on school grounds or at other facilities. • Available to children or youth who are determined by the LEA to be at risk of failing or dropping out of school • Priority for services shall be given to homeless children and homeless youth. • Services shall be provided through programs and mechanisms that integrate children and youth experiencing homelessness with their housed peers. • Activities undertaken must not isolate or stigmatize homeless children and youth. • Services provided under this program are not to replace the regular academic program. • Collaboration with other local and state agencies that serve homeless children and youth are required.

13. McKinney-Vento Act section 723allowable use of funds

14. AUTHORIZED ACTIVITIES FORSUBGRANTS AND FUNDING (1) Supplemental educational services such as tutoring and other academic enrichment programs.

15. AUTHORIZED ACTIVITIES FORSUBGRANTS AND FUNDING (2) Expedited evaluations for various educational services.

16. AUTHORIZED ACTIVITIES FORSUBGRANTS AND FUNDING (3) Professional development activities for educators and pupil services personnel working with homeless students.

17. AUTHORIZED ACTIVITIES FORSUBGRANTS AND FUNDING (4) Health referral services

18. AUTHORIZED ACTIVITIES FORSUBGRANTS AND FUNDING (5) Defraying the excess cost of transportation to enable students to attend the school of origin.

19. AUTHORIZED ACTIVITIES FORSUBGRANTS AND FUNDING (6) Provision of early childhood education programs for pre-school aged homeless children.

20. AUTHORIZED ACTIVITIES FORSUBGRANTS AND FUNDING (7) Services to retain unaccompanied youths in public school programs.

21. AUTHORIZED ACTIVITIES FORSUBGRANTS AND FUNDING (8) Before- and after-school, mentoring, and summer programs with educational activities.

22. AUTHORIZED ACTIVITIES FORSUBGRANTS AND FUNDING (9) Payment of fees and costs associated with tracking, obtaining, and transferring records.

23. AUTHORIZED ACTIVITIES FORSUBGRANTS AND FUNDING (10) Education and training for parents of homeless children and youth about rights and resources.

24. AUTHORIZED ACTIVITIES FORSUBGRANTS AND FUNDING (11) Development of coordination between schools and agencies providing services.

25. AUTHORIZED ACTIVITIES FORSUBGRANTS AND FUNDING (12) Provision of pupil services (including violence prevention counseling) and referrals for such services.

26. AUTHORIZED ACTIVITIES FORSUBGRANTS AND FUNDING (13) Activities to address needs that may arise from domestic violence.

27. AUTHORIZED ACTIVITIES FORSUBGRANTS AND FUNDING (14) Adaptation of space and purchase of supplies for non-school facilities to provide services listed above.

28. AUTHORIZED ACTIVITIES FORSUBGRANTS AND FUNDING (15) Provision of school supplies, including those to be distributed at shelters or other appropriate locations.

29. AUTHORIZED ACTIVITIES FORSUBGRANTS AND FUNDING (16) Other extraordinary or emergency assistance needed to enable homeless students to attend school.

30. Questions?

31. Attachment ACover Page • Number of homeless students CSPR data from 2009 – 2010 school year • Amount of funding requested is based on appropriate tier • Contacts – all blocks must be completed • Statement of Assurances must have signatures • Fax • Scan and email

32. Attachment b Debarment Certification • Superintendent or Authorized Representative must sign • Fax • Scan and Email

33. Attachment cEnrolled & Housed • Enter only students enrolled in the LEA and reported in the 2009-2010 CSPR • LEA preschool, More at Four administered programs • Ungraded - children are served in an educational unit that has no separate grades.

34. Attachment d Program Objectives, Activities, Measures, Data Source • LEA will provide objectives • Form will be completed for each objective • Activities, time frame for each school year and measurable outcomes will be included • New form for each objective

35. Creating Linkages

36. Attachment EStaffing Chart For Subgrant Activities • Responsibilities for staff should align with activities provided in Attachment D • Subcontractors should be identified and the responsibilities in alignment with the activities stated in Attachment D

37. Attachment FTitle I, Part A Coordination • The actual amount spent in 2009 – 2010 school year should be provided • The actual amount set aside for the 2010 – 2011 school year should be provided • Answers need to be in narrative form

38. Attachment GCollaboration Chart • Collaboration within the LEA is required • Collaboration within the community is required • All information requested must be complete

39. Attachment HBudget Allocation By Activity & Cost Sharing • Indirect costs • Computers for use by homeless students • Staff • Travel – conferences (NAEHCY, NC Federal Programs conference, etc.) Provide separate budgets for each year of the grant.

40. Proposal Reviews 1. Overview • Reads well • Consistent with the purpose of the subgrant program • Clear linkages between objectives, activities, budget, and evaluation • Demonstrates collaboration

41. Proposal Reviews 2. Current Status and Statement of Need • Current status of program • Available resources • Identification of major needs of homeless children and youth in the LEA based on data • Identification of major barriers

42. Proposal Reviews 3. Program Description • List of measurable objectives • Detailed description of activities that will accomplish the objectives • Three-year timeline for when activities will occur • Program administration and management plan • Basis for selection of subcontractors

43. Proposal Reviews 4. Collaboration • Collaborations within the LEA • Collaborations with community agencies and programs • Discussion of strategies for building, maintaining, and/or improving collaborations

44. Proposal Reviews 5. Program Evaluation • Description of strategies and activities for assessing progress toward achieving program objectives • Description of sufficient staff time and other resources

45. Proposal Reviews • Budget • Expenditures represent only allowable activities described in Section 723 of the McKinney-Vent Act  • Budget reflects efficient use of program funds • Budget shows that the LEA is committing funds to support the homeless education program • Clear description of how Title I-A reserved funds will be used to support the education of homeless children and youth in the LEA

46. Proposal Review summary • Overview (10 possible points) • Current Status and Statement of Need (20) • Program Description (25) • Collaboration (15) • Program Evaluation (10) • Budget (20)

47. Proposal Reviews Special consideration will be given to programs that: • Provide evidence of significant cost sharing, including Title I, Part A reserved funds and other federal funds as appropriate • Provide specific activities to reach out to preschool-aged children and to unaccompanied youth • Include attending the national conference for the National Association for the Education of Homeless Children and Youth as a staff activity

48. Proposal Reviews • Very Good Comprehensive, complete, detailed, and clearly articulated discussionofhow the criteria are met. Well-conceived and thoroughly developed services and coordination activities to achieve the academic and related success of homeless students. • Good Satisfactory response with sufficient detail. Adequate discussion of how the criteria are met, but some areas are not fully explained and/or questions remain. Some minor inconsistencies and/or weaknesses. • Fair Sketchy and non-specific. Criteria appear to be minimally met, butlimited information is provided about approach and strategies. Lacks focus and detail. • Poor Does not meet the criteria, fails to provide information, provides inaccurate information, or provides information that requires substantial clarification as to how the criteria are met. • N/A Does not address the criteria or simply re-states the criteria.

49. Strategies for submitting a strong proposal • Read Application Procedures carefully • Read Instructions for the Proposal Narrative carefully • Provide all requested information before submitting • Ensure that clear linkages exist between: • Needs • Objectives • Activities • Outcomes • Expenses • Ensure that only authorized activities are included • Involve collaborative programs and partners in the planning process • Review the Criteria for Proposal Review in Appendix F • Review the proposal checklist in Appendix A before submission • Allow time for colleagues to review the proposal before submission deadline • Obtain required signatures before submitting

50. Final Points • Competitive Grants • Funding can support positions of liaisons, SSWs, etc. The needs and priorities need to be outlined clearly in the proposal. • Provide up-to-date data for your district and county • Subgrant recipients will be responsible for following what is submitted in proposals for the grant cycle • Current recipients: • Expand on current program • Develop new services for homeless students with justification for changes • Does not guarantee continued funding