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Library Merger Legislation in Manitoba: A Comprehensive Guide

Explore the legislation and responsibilities involved in merging public libraries in Manitoba. Learn about the process from library board resolutions to provincial approval, and understand municipal, provincial, and steering committee roles. Discover real-life mergers like the Parkland Regional Library System and the South Central Regional Library System. This guide provides valuable insights for those involved in or considering a library merger in Manitoba.

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Library Merger Legislation in Manitoba: A Comprehensive Guide

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  1. Merger of Public LibrariesManitoba Perspective

  2. Legislation • Public Libraries Act Part III, Section 29 (1,6, 5) • Merger of Municipal Libraries (creation of a regional library system) • Merger of Municipal and Regional Libraries • Merger of Regional Libraries

  3. Library Board Responsibilities • Resolutions to recommend a merger to the municipal council(s) • Conveyance Letter from the Library Board to the municipality • (Recommendation – Library Board sitting on a steering committee) • Notifies vendors and ILS providers of changes to the system • Closes out bank accounts

  4. Library Board Responsibilities • Final audit and annual narrative reports of the dissolving library system is submitted to PLSB for the ending year • Submit library records to municipality for custody • Work with Canadian Revenue Agency for termination procedures of a Registered Charity

  5. Municipal Responsibilities • By-Law 2 readings –send for approval to the Minister SCH • By-Law 3rd reading - appoint municipal representatives to the negotiating committee to arrange a regional library agreement • Signs regional library agreement with other municipalities or existing regional library board. • Appoint representatives from council and citizen representatives to the new library board. • Accepts custody of minutes and records from their dissolving library

  6. Provincial Responsibilities • Minister approves the by-law at 2nd reading, which is returned to municipality • PLSB receives by-law at 3rd reading for file • PLSB receives signed regional library agreement • PLSB updates grant application to reflect new/revised library system • PLSB works with provincially-managed digital resources to transition new branches into the system.

  7. Steering Committee Responsibilities • Reviews documents for the merger from all parties • Financial • Capital schedules and leases • Governance • Human Resources • Policies

  8. Steering Committee Responsibilities • Jointly develops speaking points and publicity to share with staff and public • Ensure confidentiality of the process • Reports progress of reviewing of documents and the meeting minutes to municipalities and library boards

  9. Library Experiences of Mergers • Parkland Regional Library System • Rossburn • Eriksdale • Ste. Rose • South Central Regional Library System • Manitou

  10. Thank you Denise Weir Regional Library Consultant Public Library Services Branch Sport, Culture, and Heritage Brandon, MB

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