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Enhancing Access to Health Collections: HIPAA and Non-HIPAA Entities

Learn how archivists and researchers collaborate to improve access to health collections while processing protected information. Explore the impact of HIPAA regulations on processing practices and discover key formats for archivists to identify in collections.

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Enhancing Access to Health Collections: HIPAA and Non-HIPAA Entities

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  1. Partners in Practice: Archivists and Researchers Collaboratively Improving Access to Health CollectionsProcessing Collections with Protected Information: A Comparison of HIPAA and Non-HIPAA Covered EntitiesEmily R. Novak Gustainis, Head, Collections ServicesCenter for the History of Medicine, Countway Library, Harvard Medical Schoolemily_gustainis@hms.harvard.eduSociety of American Archivists Annual Meeting 2014Washington, D.C.14 August 2014

  2. What governs access protection?

  3. So how does this affect processing practice?

  4. Variables

  5. What are the “most useful” formats for archivists to identify? Patient histories (91.67%) Case files Correspondence Patient questionnaires Patient summaries Consultation files Family medical histories Admission/registration record Diagnostic indices Photographs/medical imaging Informed consent records (43.75%) 12. Autopsy records (40.43%) Lab notebooks Prescription books/logs Research protocols Hospital policies 17. Graphs and charts 18. Surgical logbooks 19. Microscope slides/specimens 20. Billing information 21. Genetic testing records 22. Immunization records 23. Insurance records (12.5%)

  6. Example 1: Lindemann finding aid

  7. Example 2: Harken papers

  8. Example 3: Polk finding aid

  9. Thank you! Center for the History of Medicine, Countway Library emily_gustainis@hms.harvard.edu Alan Mason Chesney Medical Archives of the Johns Hopkins Medical Institutions pletocha@jhmi.edu

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