What governs access protection?

1. Partners in Practice: Archivists and Researchers Collaboratively Improving Access to Health CollectionsProcessing Collections with Protected Information: A Comparison of HIPAA and Non-HIPAA Covered EntitiesEmily R. Novak Gustainis, Head, Collections ServicesCenter for the History of Medicine, Countway Library, Harvard Medical Schoolemily_gustainis@hms.harvard.eduSociety of American Archivists Annual Meeting 2014Washington, D.C.14 August 2014

5. What governs access protection?

6. So how does this affect processing practice?

10. Variables

11. What are the “most useful” formats for archivists to identify? Patient histories (91.67%) Case files Correspondence Patient questionnaires Patient summaries Consultation files Family medical histories Admission/registration record Diagnostic indices Photographs/medical imaging Informed consent records (43.75%) 12. Autopsy records (40.43%) Lab notebooks Prescription books/logs Research protocols Hospital policies 17. Graphs and charts 18. Surgical logbooks 19. Microscope slides/specimens 20. Billing information 21. Genetic testing records 22. Immunization records 23. Insurance records (12.5%)

12. Example 1: Lindemann finding aid

13. Example 2: Harken papers

14. Example 3: Polk finding aid

15. Thank you! Center for the History of Medicine, Countway Library emily_gustainis@hms.harvard.edu Alan Mason Chesney Medical Archives of the Johns Hopkins Medical Institutions pletocha@jhmi.edu