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TIDE SYSTEM & INPUTTING UNIVERSAL TOOLS, Designated Supports And Accommodations for the California assessment of student performance and progress. Fran Arner-Costello , Director, Programs and Services, SELPA Steve Carr , Chief Technology Officer

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slide1

TIDE SYSTEM & INPUTTING UNIVERSAL TOOLS, Designated Supports And Accommodations for the California assessment of student performance and progress

Fran Arner-Costello, Director, Programs and Services, SELPA

Steve Carr, Chief Technology Officer

Emily Mostovoy, Executive Director of Special Education

Mary Samples, Asst. Superintendent, SELPA

Thursday, March 13, 2014

agenda
AGENDA
  • Welcome and Overview of Training
  • Overview of TIDE System
  • Overview of Supports and Special Education Checklist
  • Uploading Supports in Excel and Database Interface in TIDE with live demo
  • Next Steps
by the end of today you will
By the end of today, you will:
  • Be familiar with the TIDE system and understand the two means of entering universal tools, designated supports, and accommodations for special education students.
  • Have an opportunity to discuss with your district team about next steps and roles for inputting SBAC supports for special education students.
disclaimer
DISCLAIMER

As we are in an every changing time in educational testing; the information presented today is a culmination of powerpoints, webinars, videos, and manuals from the California Department of Education and other educational constituents such as the California Smarter Balanced Assessment Consortium. This information is based on the most up-to-date information, however it is possible that new information or updates may be released that could change or alter some of the information presented today.

test information distribution engine tide
TIDE is a password-protected Web site that provides administrators with tools to manage users and students participating in the Smarter Balanced Field Test.

Repository for student information, including initial test settings and accommodations

Different levels of user access

Just for the Field Test, not remaining paper-pencil tests

Test Information Distribution Engine (TIDE)
field test student registration
Field Test Student Registration

Student demographic data submitted to>>

SIS

3

Designated supports and accommodations

Student registration

24 hours

importance of calpads
CALPADS is the sole source for student demographic and program participation data for TIDE.

Student accommodations and supports will not be uploaded in CALPADS.

LEAs cannot update student demographic or program participation data in TIDE; must be updated in CALPADS.

Importance of CALPADS
importance of calpads cont
The student’s grade level must be correct in TIDE before testing. (Only correctable in CALPADS.)

Eligible students must appear in TIDE.

If a student’s designated supports and accommodations information is incorrect, it must be updated in TIDE before he or she can test.

It is critical for LEAs to update CALPADS regularly.

Processing time from CALPADS to TIDE is 24Hours

Importance of CALPADS cont.
slide12

Accessing TIDE

  • Users may access a link to the California Smarter Balanced Portal on the California TAC website at http://californiatac.org. Selecting the portal link will bring you to the page below.
  • To access TIDE, select the Field Test link.
  • A direct link to the California Smarter Balanced Portal may be found in the TIDE User Guide.

Note: DCs add SC users; SCs add TA users.

slide13

Accessing TIDE

  • Select the Online TIDE System for California Users card.
  • When logging into TIDE for the first time, users will be prompted to change their password.
slide14

TIDE: First-Time Users

  • When a user is added to TIDE, the user will receive an automated email from Smarter-CA-DoNotReply@airast.org that contains the following:
      • User role
      • Temporary password that must be changed upon initial login
  • If user has not received the e-mail with temporary password, he or she should contact CalTAC.
  • Note: The domain airast.org should be whitelisted to ensure users receive these e-mails.
slide16

TIDE: Logging In

  • To log in, the user should enter his or her username and password.
  • If a user has access to multiple schools or districts, he or she may be prompted to choose an LEA, and/or a school.
slide17
The TIDE interface uses tabs as the principal means of navigating between tasks. Some tasks in the TIDE interface contain multiple sub-tasks.

TIDE shows only the features that are available to the user based on his or her role.

Navigating TIDE

slide18
The Manage Users tab may be used to:

Upload users (group of users)

Add new user (individual user)

Search for existing user records

Export a list of existing user records

View and/or edit existing user records

Delete an existing user record

TIDE: ManageUsersTab

tide adding an individual user
The Add User tab allows you to enter details for a single individual and add them to the system.

DCs and SCs will be able to add users.

TIDE: AddinganIndividualUser
slide21

TIDE: ExportaListofUsers

  • For reference purposes, a user may choose to export a list of users in his or her school or district.
    • Users may conduct a search for other users.
    • To export the resulting list of users, select [Export] and select the desired format (Excel or CSV).
    • You may select a subgroup of users for export by selecting the check box next to each record you want to include in the export.
slide22

TIDE: StudentInformationTab

  • The Student Information tab may be used to:
    • Search for existing student records
    • Export a list of existing student records
    • View an existing student record
    • View and update student test settings
slide23

TIDE: ViewStudentInformation

  • To search for existing student records, select the sub-tab [View Students].
  • Select a district and school from the drop-down menu.

Note: Users only have access to students in districts and schools with which they are associated in TIDE.

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TIDE: ViewStudentInformation

  • To help narrow results, search by First Name, Last Name, SSID, Confirmation Code, and/or grade.
  • You can select Add Additional Search Criteriato include Test Settings in your search.
slide25

TIDE: ExportaListofStudents

  • The search will result in a table similar to the one shown below.
  • Results may be sorted by selecting the column header above the data.
  • It may be helpful to export a list of students in order to verify the correctness of their information and assist them in logging in to the test.
      • Users may export the full results table or a subset of those results in Excel or CSV format.
slide26

TIDE: ViewaStudentRecord

  • To view a student’s record, select the [View] button for that record.
slide27

TIDE: ViewStudentInformation

  • Student demographic data is read-only.
  • Changes must be submitted to CALPADS and will be reflected within 24hours.
smarter balanced usability accessibility and accommodations guidelines
SmarterBalancedUsability, Accessibility, andAccommodationsGuidelines
  • Universal tools, available to all students. Examples include spell-check, highlighter, embedded ruler, strikethrough, and English dictionary.

2. Designated supports, available to identified students, including English learners, struggling readers, and students with attention deficits. Examples include color-contrast text, the blocking of distracting content, stacked translations and bilingual dictionary.

smarter balanced usability accessibility and accommodations guidelines cont
SmarterBalancedUsability, Accessibility, andAccommodationsGuidelines (cont.)
  • Accommodations, available to students with an individualized education program or a 504 plan that specifies the need for such an accommodation. Examples include closed captioning, Braille, calculator, and scribe.

The Guidelines are available on the CDE

Smarter Balanced Accessibility and Accommodations Web page at http://www.cde.ca.gov/ta/tg/sa/access.asp

slide31

MatrixOne: UniversalTools, Designated Supports, and Accommodations for the California Assessment of Academic Performance and Progress

  • A new matrix that describes the universal tools, designated supports, and accommodations available for the CAASPP assessments is now available at http://www.cde.ca.gov/ta/tg/ai/.
smarter balanced usability accessibility and accommodations guidelines1
Smarter BalancedUsability, Accessibility, and Accommodations Guidelines

*Permissive Mode

*Streamlined Interface

sbac checklist
SBAC Checklist
  • Ventura County SELPA has developed an SBAC Checklist (located in SIRAS under Tools/Added Forms/STAR) to be completed for each student identifying his/her universal tools, designated supports and accommodations.
  • For students who do not have a Checklist completed, one can identify a student’s testing supports from his/her IEP STAR participation page and transition past supports into SBAC supports
example of star to sbac supports
Example of STAR to SBAC Supports

STAR Accommodations

SBAC Tools, Supports & Accommodations

caaspp accessibility support request form
CAASPP AccessibilitySupport Request Form
  • The CAASPP Accessibility Support Request Form is now available at http://californiatac.org/administration/forms/.
  • Local educational agency CAASPP coordinators can submit this form to the CDE when they determine that a student needs to use a support that he or she regularly uses in the classroom but that is not listed on the matrix.
caaspp accessibility support request form cont
CAASPP Accessibility Support Request Form (cont.)
  • The request must be submitted at least ten business days prior to the student’s first day of CAASPP testing.
  • More information in the 2014 LEA and Test Site Coordinator Manual for the Spring 2014 Administration that is available at http://californiatac.org/administration/instructions/index.html.
slide39
Both DCs and SCs are authorized to set supports and accommodations for students.

Two ways: one-by-one or upload file

Must be set prior to the test session

There is a template for uploading both embedded and non-embedded supports/accommodations.

Accommodations can be set immediately prior to the student test.

Set in system by content area.

Reminder: For CA, adding, uploading, or editing student demographicinformation is only through CALPADS.

Designating Supports and Accommodations

slide41

TIDE: View Student Information

  • To search for existing student records, select the sub-tab [View Students].
  • Select a district and school from the drop-down menu.

Note: Users only have access to students in districts and schools with which they are associated in TIDE.

slide42

TIDE: View a Student Record

  • To view a student’s record, select the [View] button for that record.
slide43

Viewing Student Test Settings

in TIDE

  • Test Settings include embedded accommodations and embedded designated supports. These may be adjusted manually, or by uploading an accommodations file.
slide44

Non-Embedded Accommodations and Designated Supports

  • Non-Embedded Accommodations and Designated Supports may also be adjusted manually (one-by-one), or uploaded in an accommodations file.
slide47
Preferred method for large number of students

Can also be used to modify existing test settings

Designating Supports and Accommodations in TIDE: Upload

TIDE interface:

slide48

Designating Supports and Accommodations in TIDE

  • The upload process will be similar to the Upload Users function; an Excel template is provided for your use.
slide49
Step 1: Download the template (.xlsx).

Step 2: Add or edit students’ test settings.

Do not change or move the column headers in the first row.

Columns can be expanded for better view.

Select each student’s test settings in each row and column; save often.

Template contains drop-down list of test setting options.

Designating Supports and Accommodations in TIDE

slide50
Step 3: Upload student settings file.

Step 4: Preview file.

Preview the file you selected to ensure that you uploaded the correct file.

Only a few records are visible on the preview page.

Select [Next] to begin the file validation process.

Designating Supports and Accommodations in TIDE

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Step 5: Validate file.

TIDE validates:

Layout: Determines whether file has proper format, record length, and acceptable values.

Data: Determines whether file meets certain criteria based on the information on it.

If no fatal errors, select [Commit File].

Designating Supports and Accommodations in TIDE

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Step 6: Confirm designations.

After you select [Commit File], accepted records will be uploaded to TIDE.

Process may take a few minutes depending on number of records and users logged into TIDE at that time.

Receive confirmation message.

Designating Supports and Accommodations in TIDE

slide53
Important notes:

LEA CAASPP Coordinators can upload files for students enrolled at any school in their LEA.

Test Site Coordinators can only upload files for students enrolled at their school.

Files that contain more than 2,000 records will be processed offline.

E-mail will be sent after file is processed.

The larger the file, the more time needed to upload. Do not cancel the process.

Designating Supports and Accommodations in TIDE

slide55
Identify Testing Roles

Register all accounts in TIDE

Review Student Population In TIDE

If inaccuracies are found, i.e., missing students, grade-make corrections in SIS >>> CALPADS (24 Hours)

Review SELPA SBAC Checklist with Team

Identify which method for accommodation entry(individual or Excel)

Begin the Fun!!!

Next Steps

slide56
Usability, Accessibility, and Accommodations Guidelines: http://www.smarterbalanced.org/wordpress/wp-content/uploads/2013/09/SmarterBalanced_Guidelines_091113.pdf

CA-specific TIDE User Guide

TIDE Online Training Module (video)

Resources

resources cont smarter balanced field test training modules
RESOURCES (cont.)Smarter Balanced Field Test Training Modules
  • New training modules are available on the Smarter Balanced Assessment Consortium Field Test portal at http://sbac.portal.airast.org/ca/field-test-ca/resources/.
  • Ten videos (6 to 55 minutes in length) are available that provide information on a variety of topics, including:

– Accessibility and Accommodations

– Smarter Balanced Test Administration Overview

– Technology Requirements for Online Testing

sbac resources
SBAC Resources
  • The CaliforniaTAC Webcast:
  • http://californiatac.org/rsc/videos/archived-webcast_021114.html
  • California Smarter Balanced Field Test Workshop PowerPoint Slides
  • http://californiatac.org/rsc/pdfs/calif-tac.feb_11-slides.2014.ppt
  • Recommendation to consider for scheduling of the test:
  • http://californiatac.org/rsc/pdfs/CAASPP.SBFT_time-charts.2014.pdf
  • Link to the TIDE (Test Information Distribution Engine)
  • http://sbac.portal.airast.org/ca/field-test-ca/
  • Webinar from March 6, 2014
  • http://californiatac.org/rsc/videos/archived-webcast_030614.html
state assessment support
State Assessment Support

California Technical Assistance Center (CALTAC)

http://californiatac.org/

800-955-2954

CAASPP Office

caaspp@cde.ca.gov

916-445-8765

CDE redesigned Smarter Balanced Field Test Web page

http://www.cde.ca.gov/ta/tg/sa/smarterfieldtest.asp.