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Cryoserver Robin Bingeman robin@cryoserver.com . Increasing number of laws and regulations – SOX, FINRA, FSA, SEC, FDA, MHRA, HIPAA, IRS, FERPA, Consumer Liability, Basel II, Financial Services and Markets Act 2000, Taxes Management Act 1970, Common Law, … Email is evidence Evidential weight

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Cryoserver robin bingeman robin@cryoserver com

CryoserverRobin Bingemanrobin@cryoserver.com


Legal retention requirements

Increasing number of laws and regulations – SOX, FINRA, FSA, SEC, FDA, MHRA, HIPAA, IRS, FERPA, Consumer Liability, Basel II, Financial Services and Markets Act 2000, Taxes Management Act 1970, Common Law, …

Email is evidence

Evidential weight

For example, emails may need to be retained for up to 6 years and beyond (two examples from the Limitation Act 1980):

Legal action for simple contracts can begin up to 6 years after performance

Personnel and training records to be retained for 6 years after employment ceases

Privacy Legislation – (FMA 99, IRS, Data Protection 1998, Human Rights Act 1998 etc…)

Legal retention requirements


Problem and cost factors

Mail stores are reaching capacity FSA, SEC, FDA, MHRA, HIPAA, IRS, FERPA, Consumer Liability, Basel II,

Mail server is performing slower

Problem / cost - historic email data

No practical mechanism of retrieval

Back-up is taking many hours, in some cases 18+ hrs

Backup tapes:

Very time consuming – one at a time

Recreate the whole environment

Discrete time periods at a time

Searching and retrieval - slow

Who is involved?

Audited?

Complete record?

Altered in any way?

Problem and Cost Factors


Cryoserver
Cryoserver FSA, SEC, FDA, MHRA, HIPAA, IRS, FERPA, Consumer Liability, Basel II,

Software

Appliance

Managed Service ‘Cloud’


Simple in house appliance
Simple In-House Appliance FSA, SEC, FDA, MHRA, HIPAA, IRS, FERPA, Consumer Liability, Basel II,


Mirror for dr
Mirror for DR FSA, SEC, FDA, MHRA, HIPAA, IRS, FERPA, Consumer Liability, Basel II,

Cryoserver Mirror


Accessing the archive
Accessing the archive FSA, SEC, FDA, MHRA, HIPAA, IRS, FERPA, Consumer Liability, Basel II,


Alternative interface
Alternative interface FSA, SEC, FDA, MHRA, HIPAA, IRS, FERPA, Consumer Liability, Basel II,


Back fill the archive

Import Legacy email FSA, SEC, FDA, MHRA, HIPAA, IRS, FERPA, Consumer Liability, Basel II,

PSTs

NSF

GroupWise

EMLs

MMLs

MBOX

And many other types

Import straight from the mail server

Back fill the archive


Stubbing

Stubbing FSA, SEC, FDA, MHRA, HIPAA, IRS, FERPA, Consumer Liability, Basel II,


Before mailbox size 3 2gb
Before – Mailbox Size 3.2GB FSA, SEC, FDA, MHRA, HIPAA, IRS, FERPA, Consumer Liability, Basel II,


Mailbox size reduction clientless
Mailbox Size Reduction - Clientless FSA, SEC, FDA, MHRA, HIPAA, IRS, FERPA, Consumer Liability, Basel II,


After mailbox size 1 7gb
After – Mailbox Size FSA, SEC, FDA, MHRA, HIPAA, IRS, FERPA, Consumer Liability, Basel II, 1.7GB

50%

further reduction

from the last time stubbing was run


Stubbing module
Stubbing Module FSA, SEC, FDA, MHRA, HIPAA, IRS, FERPA, Consumer Liability, Basel II,


Stubbing module1
Stubbing Module FSA, SEC, FDA, MHRA, HIPAA, IRS, FERPA, Consumer Liability, Basel II,


Daily reports
Daily Reports FSA, SEC, FDA, MHRA, HIPAA, IRS, FERPA, Consumer Liability, Basel II,


Ipad iphone app module
iPad FSA, SEC, FDA, MHRA, HIPAA, IRS, FERPA, Consumer Liability, Basel II, / iPhone App Module


Search
Search FSA, SEC, FDA, MHRA, HIPAA, IRS, FERPA, Consumer Liability, Basel II,


Reply from app
Reply from App FSA, SEC, FDA, MHRA, HIPAA, IRS, FERPA, Consumer Liability, Basel II,


Business continuity mode
Business Continuity Mode FSA, SEC, FDA, MHRA, HIPAA, IRS, FERPA, Consumer Liability, Basel II,


Business continuity mode1
Business Continuity Mode FSA, SEC, FDA, MHRA, HIPAA, IRS, FERPA, Consumer Liability, Basel II,


Back up mail server
Back-up mail server. FSA, SEC, FDA, MHRA, HIPAA, IRS, FERPA, Consumer Liability, Basel II,


Thank you robin@cryoserver com

Thank you FSA, SEC, FDA, MHRA, HIPAA, IRS, FERPA, Consumer Liability, Basel II, robin@cryoserver.com