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Advising, Registration & Instructional Resources Rhonda Kitch, Registrar. Session Purpose. Academic Structure of NDSU Electronic Resources/Information Systems Academic Advising & Instructional Resources Key academic policies and procedures Online resources Degree audit system

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Advising registration instructional resources rhonda kitch registrar

Advising, Registration &

Instructional Resources

Rhonda Kitch, Registrar

Session purpose
Session Purpose

  • Academic Structure of NDSU

  • Electronic Resources/Information Systems

  • Academic Advising & Instructional Resources

    • Key academic policies and procedures

    • Online resources

    • Degree audit system

    • Academic honesty and integrity

Academic overview ndsu
Academic Overview - NDSU

9 Academic Colleges, including Graduate & Interdisciplinary Studies


101Undergraduate disciplines (163 degree plans)

86 Masters Programs

51 Doctorate / Professional Doctorate Programs

1 Specialist Program

75 Minors

17 certificate programs (ugrd & grad)


  • 17 Baccalaureate

  • 15 Masters

  • 3 Doctorate

  • 2 Professional

  • 1 Specialist

Advising registration instructional resources rhonda kitch registrar

Graduate & Inter-disciplinary Studies

Academic calendar
Academic Calendar

  • 16-week Fall/Spring + 12-wk Summer

    • Variable length courses, contact hours

  • Mid-Terms and Mid-Term Grading (Fall/Spring)

  • Advising / Registration

  • Final Examinations + Dead Week

  • Grade Loading

  • Commencement (December and May)

  • Academic and financial dates/deadlines

Campus connection
Campus Connection

  • Official Student Information System

  • Students use CC self-service to:

    • Register for classes; View official grades; Order transcripts; Monitor degree progress; Check account balance and financial aid awards; Update contact info; Check holds; Obtain enrollment verifications; See ‘to-do’ lists, etc.

  • Faculty use CC self-service to:

    • View class rosters; Enter mid-term and final grades; Access advisee info (contact, transcripts, academic requirement reports, photos, etc.)

    • Maintain personal contact information

  • BlackboardOnlineLearning Management System

    • A web-based classroom management tool that allows faculty to provide materials and resources for students to access

    • Not official system for grade entry or roster updates

Campus connection access
Campus Connection Access

  • Registration & Records website (Faculty/Staff Resources)

  • Log-in Assistance / NDUS Help Desk

    1-866-457-6387 /

Undergraduate advising
Undergraduate Advising

  • Adviser Assignments

    • Campus Advising Efforts Underway

    • Advising Resource Center (ARC) – Memorial Union

  • Advisers assist students with:

    • Scheduling, registration, degree and career planning

    • Understanding curricular/degree requirements

    • Referrals to student services

  • Communication with Advisees:

    • Individual or Group Email via Campus Connection

    • Advising prior to registration

Advising resources
Advising Resources

  • Advising Resource Center – Memorial Union / 1-8662

  • Registration and Records – Ceres Hall / 1-7981

  • Bison Connection – Memorial Union / 1-6200

Degree progress
Degree Progress

  • Academic Requirement Reports (Campus Connection)

    • Real-time degree progress for undergraduates

    • Curriculum guides also available

  • College Liaisons (Registration & Records)

    • Track undergrad degree progress/maintain records with transfer credit, degree apps, sub/waivers, appeals, grade changes, etc.

    • Liaisons serve as a resource to advisers

  • Student Service Associates (Graduate School)

    • Track graduate student progress/plans of study

General education
General Education

ensures that students acquire the knowledge, skills, and perspectives associated with a university education

Schedule instructional resources

  • Class Schedule Submission

  • Standard Scheduling Patterns

  • Classrooms - availability/needs

  • Wait Lists

  • Course Requisites/Class Permissions

  • Check class rosters against Blackboard regularly

  • Student Services (Counseling, Disability, tutoring)

  • Academic Affairs (syllabi; course/program proposals)

  • Faculty Senate agendas/minutes online

Grade loading
Grade Loading

  • Opens approx. one week before final exams

    • Grades due Tuesday after end of term

    • Standard letter grades (plus P/F/S/U/AU)

    • Failed grade policy (F-FN-FNN)

    • Mid-term grades

  • Incomplete Grades

  • Grade Changes

  • Grade Appeals

  • Short Courses

Grades academic standing
Grades & Academic Standing

  • Final grades determine student academic standing and financial aid eligibility

  • Academic Standing

    • Good standing, warning, probation, continued probation, suspension

  • Academic Deficiencies

    • Notifications sent to students and departments

    • Tips to Improve GPA resources online

    • Appeals – extenuating circumstances apply

  • Dean’s List

  • Refer to online Undergraduate and Graduate Bulletins - Academic Policies

  • Family educational rights and privacy act 1974
    Family Educational Rights and Privacy Act (1974)

    • Protects student privacy, academic/financial records

      • Enrollment begins at point of registration

    • Directory information may be released

      • Annual notice online at

    • Non-directory information may not be released without written consent of student

      • Coded in Campus Connection (red star)

    • Consent to Release v. Directory Suppression

      • Suppression (blue window shade)

    • Contact registrar with FERPA questions/concerns

    Important ferpa reminders do not

    Use SSN or Student ID to post grades

    Release sensitive info without student consent

    Leave sensitive info unprotected

    Leave graded papers in a stack for students to pick up

    Discard sensitive documents without proper destruction

    Circulate printed lists with student IDs or grades for attendance or verification

    Access student records for reasons not related to job responsibilities

    Release information to third parties outside department (refer requests to Registration and Records)

    Important FERPA Reminders- Do Not:

    Academic honesty integrity
    Academic Honesty & Integrity

    • NDSU Policy 335 addresses cheating, plagiarism and other types of academic dishonesty (instructional context)

    • NDSU Policy 326 addresses dishonesty in scholarly inquiry and research

    • When investigation is pending, a student may be blocked from dropping course – contact registrar

    • Report incidents of academic dishonesty

    • See

    Data reporting student statistics
    Data Reporting & Student Statistics

    • NDSU Quick Facts

    • Student Data Privacy

    • Programs and Degrees

    • Enrollment Reports

    • Degrees Awarded

    • Grading Statistics

    • Request Student Data


    Office of registration and records 110 ceres hall 231 7981 www ndsu edu registrar

    Academic Progress/Audits

    Transfer & Articulation

    Adviser/Major changes

    Academic/General Education Appeals

    Credit by Exam (AP/CLEP)

    Tri-College Registration

    Degree Clearing/Posting


    VA Benefits

    Wait Lists

    General Education Requirements

    Enrollment/Degree verification

    Grade Changes

    Dean’s List

    Undergraduate Bulletin

    Curriculum Updates

    Class/Classroom Scheduling

    Academic Transcripts


    Student Data Requests

    Campus Connection

    Biodemographic updates

    FERPA regulations

    Office of Registration and Records 110 Ceres Hall,

    Advising registration instructional resources rhonda kitch registrar


    Rhonda K. Kitch, Registrar Office of Registration & Records110 Ceres Hall R&R staff directory: