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FY14 Budget and Caseload Update Fiscal Committee November 4 , 2013 PowerPoint Presentation
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FY14 Budget and Caseload Update Fiscal Committee November 4 , 2013

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  1. FY14 Budget and Caseload Update Fiscal CommitteeNovember 4, 2013

  2. FY14 September Caseload Review • Waitlist Remediation Initiative Status: The CCRRs began placing children in the Waitlist remediation account in October. The CCRRs have until December 20, 2013 to place all the vouchers allocated to them. • As of last week, four weeks into the twelve week initiative, when the benchmark was 33%, the CCRRs had successfully placed 59% of their allocation and are at on their respective allotments. • One CCRR has filled all of their allotment and has started filling the additional attrition backfill allotment in the Income Eligible 3000-4060 account. Voucher Caseload in September decreased by 1,494 of which 1,321 are school age children. • Approximately 47% (1,115) of the 2,367 placements in the Waitlist Remediation account will be filled and billed for service month October 2013. Program setting and age group mix may allow for future allotments (200). • Income Eligible: Based on the following assumptions, we are currently projecting utilizing nearly the entire 3000-4060 and 3000-4070 appropriations: • After September billing (the first quarter of FY14), there is a $2.3M IE surplus. This is offset by a $2.3M deficit in DTA. • Income Eligible, Teen, and Homeless contract forecasted expenditures are held at the contract maximum obligation. Underutilization will be determined this month in order to fund the Income Eligible flex pool. Once completed the forecast will be revised.

  3. FY14 September Caseload Review • DTA-Related Caseload: After three months of actual numbers EEC is forecasting a deficit of $2.3M, a slight decrease from the previous month’s projected deficiency of $2.4M. September actual caseload billing reflects a net decrease (426) in caseload when compared to August. School Age caseload dropped by 840 (13.96% decrease), but was somewhat offset by an increase in Infants (132), Toddlers(197), and Pre-School (85). This translates to a $563K reduction to the forecast. For referencing purposes, last fiscal year for the same reporting period the school age caseload dropped by 9.67%; the three year historical average is 8.66%. FY14 change is 4%-5% higher than FY13 and the three year historical trend. • Supportive Caseload: With three months of actual numbers, EEC continues to forecast expenditures to the appropriation of $77M. The recently lifted local expansion limits continue to allow for more children to be served in areas where there is the capacity and the need. The Supportive account shows school age children decreased (210 or 11.75%), but the Infants, Toddlers, and Pre-school all increased, 78 or 13.78%, 93 or 6.8%, and 109 or 5.03% respectively. The net change is an increase to caseload (70). • FY14 Consolidated Net Increase: EEC is about to receive $11.5M as part of the Consolidated Net Surplus (CNS) to dedicate to an across the board rate increase for all center based, family child care providers, and family child care systems. This is roughly a raise of $.78 on the daily rate. The rate increase will be retroactive to July 1, 2013.

  4. FY14 Caseload Overview SummaryAs of September 2013

  5. FY14 Caseload Overview SummaryPrior Month

  6. FY 2013 Income Eligible(3000-4060)

  7. FY 2013 Waitlist Remediation(3000-4070)

  8. FY 2014 DTA (3000-4050)

  9. FY 2013 Supportive (3000-3050)

  10. IE, Waitlist, Remediation, & CCRRs • The Fiscal Year 2014 State Budget funded a new account (3000-4070) at $15M to reduce the waitlist for income-eligible early education and care programs. • The legislature also added $8.5M to the Income Eligible Account (3000-4060) using unspent FY13 funds. • ANF and the Governor's office approved EEC's plan for the expenditure of these funds beginning October 1, 2013. • Based on the average cost per child in the IE program, EEC estimates we can serve no fewer than 3,200 additional children in Fiscal Year 2014.  • These children will receive vouchers; all vouchers are being issued by the CCRRs.  • The allocation to each CCRR was proportionally distributed by region in relation to the number of children on the waitlist by region.  For example, if we had 1000 vouchers to distribute and Region 1 had 2000 children on the waitlist and the waitlist total was 8000, Region 1 received 250 vouchers or 25%. • CCRRs must offer vouchers to children from the EEC waitlist on a first come, first serve basis to eligible families that have submitted complete documentation. • The CCRRs have until December 20 to place all the vouchers allocated to them. • As of last week, four weeks into the twelve week initiative, when the benchmark was 33%, they had successfully placed 59% of their allocation.

  11. FY13/14 Caseload By Account

  12. FY13/14 IE Contract Slots - Regular and Flex Data Report created on October 30, 2013 Total Awarded Slots is 14,772 and Allowable Flex Slots is 848. 322.5 of the 355 additional contract slots awarded have been filled. 23 Vendors representing 25 contracts are Over 5% Flex **No. of children filling slots may be greater than slots awarded. Total awarded slots for Homeless is 593 and Teen 519. - Homeless: filled 588, open 106 - Teen: filled 405, open 114

  13. Archived and Reactivated Children on Waitlist Number of Archived and Reactivated Children on Waitlist Data Report created on October 31, 2013 Net change for number of children archived/reactivated in September was 1855 September total archived children: 1975 representing 1457 families. September total reactivated children: 120 representing 85 families. ** Note: User is defined as EEC, CCR&R or Contract Provider July excludes 7/25/2013; significant auto-archiving occurred, archived children system: 12,789 and archived children user: 9896

  14. Caseload Waitlist 11/2012 - 10/2013 Data Report created on October 30, 2013 ** Excludes Unborn children, Children 13 or older, “0” zip codes and towns out of state .