slide1 n.
Download
Skip this Video
Loading SlideShow in 5 Seconds..
Springfield Public Schools PowerPoint Presentation
Download Presentation
Springfield Public Schools

Loading in 2 Seconds...

play fullscreen
1 / 10

Springfield Public Schools - PowerPoint PPT Presentation


  • 145 Views
  • Uploaded on

Springfield Public Schools. Redesigning the CHART OF ACCOUNTS January, 2012. Patrick A. Roach Asst. Chief Financial Officer. Springfield Public Schools. HISTORICAL OVERVIEW. Had legacy Chart of Accounts and centralized budget process. Started working on MUNIS conversion Sept. 2006.

loader
I am the owner, or an agent authorized to act on behalf of the owner, of the copyrighted work described.
capcha
Download Presentation

PowerPoint Slideshow about 'Springfield Public Schools' - quang


An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -
Presentation Transcript
slide1

Springfield Public Schools

Redesigning the

CHART OF ACCOUNTS

January, 2012

Patrick A. Roach

Asst. Chief Financial Officer

chart of accounts

Springfield Public Schools

HISTORICAL OVERVIEW

  • Had legacy Chart of Accounts and centralized budget process.
  • Started working on MUNIS conversion Sept. 2006.
  • Went Live with MUNIS on July 1st 2007 and began decentralized budget process.
  • Started working on redesign during budget FY10 Budget with new Financial leadership in place.
  • Initially planned to go live in December 2010, could not finalize before FY11 budget kicked-off.
  • Went live with Redesigned Chart in 1st week of January 2012.
  • 6 YEARS TO CORRECT!!!

CHART OF ACCOUNTS

chart of accounts1

Springfield Public Schools

CURRENT CHART

Problems with current chart

Illogical.

Designed for Business Office reporting and data collection.

Require “subsystems” and reporting tools for day-to-day business

Too many accounts.

CHART OF ACCOUNTS

“In one word - Overwhelming”

chart of accounts2

Springfield Public Schools

CURRENT CHART

We know that it doesn’t work, but how do we fix it?

CHART OF ACCOUNTS

chart of accounts3

Springfield Public Schools

BUSINESS NEEDS

Rethink priorities…

  • 1. Day-to-DayManagement.
  • School-based budgeting
  • Viewing budgets/entering requisitions in MUNIS (400 Users)
  • Data validity
  • 2. Periodic Business Office Reporting.
  • End of Year Report
  • Grant Reports

CHART OF ACCOUNTS

chart of accounts4

Springfield Public Schools

SOLUTION

Redesigned Chart of Accounts

Cost Center – who “owns” the money

Management Loc – who “oversees” the money

Standardized MUNIS Role security (Permissions and Workflow):

Clerk (Entry)

Principal/Director (Approver)

CHART OF ACCOUNTS

chart of accounts5

Springfield Public Schools

EXAMPLE

OLD ACCOUNT

Fund – Function – Department – Division – Subdivision – Location -DOE

0100 – 30 – 301 – 0000 – 0000 – 3980 - 000006

CHART OF ACCOUNTS

NEW ACCOUNT

Fund – Function – Chief– Cost Center– Management Loc.– Location – Prog.

0100 – 30 – 340 – 3902– 3902– 3980 - 301000

chart of accounts6

Springfield Public Schools

SOLUTION

Why not just use the DESE Chart of Accounts?

Built for reporting, not managing.

New system captures enough information to meet reporting requirements.

Better to use crosswalk for periodic reporting, rather than day-to-day functions.

CHART OF ACCOUNTS

chart of accounts7

Springfield Public Schools

STATUS

COMPLETED 1ST Week in January!!!

CHART OF ACCOUNTS

chart of accounts8

Springfield Public Schools

QUESTIONS/ANSWERS

CHART OF ACCOUNTS