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Join the team of client actor Tom Phillip, visual expert Keith Landa, token academic member Gary L. Pratt, and scribe John S. Bojonny to address modifying old systems, standardizing data definitions, and documenting processes. President's directive emphasizes moving forward, not reverting to old systems, and evaluating current processes. Establish steering committees, gain staff support, and make final decisions for an institutional project aiming for cost savings, process improvements, and student retention. Benefit from functional expertise, organizational changes, and training support for new processes.
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Better use of your ERP Brad Reese – Client actor Tom Phillip – Visual expert Keith Landa – Token academic member Gary L. Pratt – Scribe John S. Bojonny – The talker
Client Concerns • Modify to fit old systems • Happy with existing systems in their area • Data definitions not standardized • Processes not documented
President President’s Cabinet CIO Administrative Computing Advisory Committee ERP Lead Team Business Process Team Enrollment department Finance department Human Resources department Technical Systems department
President President’s Cabinet CIO Administrative Computing Advisory Committee ERP Lead Team Business Process Team Enrollment department Finance department Human Resources department Technical Systems department
President’s Message • We must move forward • We will not go back to old system • We have to reevaluate existing processes • Minimize modifications • The CIO is charged with leading this project • This is an institutional project • VP’s will participate and support this project
President President’s Cabinet CIO Administrative Computing Advisory Committee ERP Lead Team Business Process Team Enrollment department Finance department Human Resources department Technical Systems department
President’s Cabinet • Establish functional steering committee • Gain acceptance from their staff for support of project • Report to President • Make final decisions
President President’s Cabinet CIO Administrative Computing Advisory Committee ERP Lead Team Business Process Team Enrollment department Finance department Human Resources department Technical Systems department
Existing Governance • Utilize Administrative Computing Advisory Committee • Establish Business Process Team • Establish ERP Lead Team • Makes recommendations to CIO
President President’s Cabinet CIO Administrative Computing Advisory Committee ERP Lead Team Business Process Team Enrollment department Finance department Human Resources department Technical Systems department
Business Process Team • Made up of Representatives from functional areas and Business consultants • Evaluate existing business processes • Recommend changes to business processes • Recommend organizational changes • Document new processes • Identify training required for new processes • Think Web services
President President’s Cabinet CIO Administrative Computing Advisory Committee ERP Lead Team Business Process Team Enrollment department Finance department Human Resources department Technical Systems department
ERP Lead Team • Functional representatives from stakeholders • Initially support implementation of new processes • Coordinate future releases of ERP • Work with business process team
Benefits • Cost avoidance • Enhance what we are doing • Reduce inefficiencies • Improve retention of students • Improve advising • Target development • Improve recruitment
