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State of Kansas Statewide Financial Management System Pre-Implementation Project

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State of Kansas Statewide Financial Management System Pre-Implementation Project Agency STARS Rapport Association February 7, 2008. Update FMS Activities. RFP Status Agency Visits and Analysis Report KITO Filing Meetings w/ Vendor Community – Software and Systems Integrators

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Presentation Transcript
slide1

State of Kansas

Statewide Financial Management System

Pre-Implementation Project

Agency STARS Rapport Association

February 7, 2008

update fms activities
Update FMS Activities
  • RFP Status
  • Agency Visits and Analysis Report
  • KITO Filing
  • Meetings w/ Vendor Community – Software and Systems Integrators
  • Project Vision
slide3

Currently Agreed-to FMS Project Scope

  • Current project scope includes functionality used by most agencies
    • Purchasing
    • Accounts payable
    • Cash management
    • General ledger including budget control
    • Grant and project accounting
    • Asset management including bar coding
    • Data warehouse and reporting
slide4

Asset

Mgmt

Grants/

Projects/

Cost Cntrs

A/P

Agency 4’s

Systems

Cash

Mgmt

Purchasing

A&R and Most Programmatic Agencies’ Have a Collection of Disparate Systems

Asset

Mgmt

Asset

Mgmt

Receipting

Revenue

Receipting

Revenue

A/P

A/P

Agency 2’s

Systems

Agency 1’s

Systems

A/P

Cash

Mgmt

Cash

Mgmt

Purchasing

Purchasing

Grants/

Projects/

Cost Cntrs

Grants/

Projects/

Cost Cntrs

Receipting

Revenue

Asset

Mgmt

STARS &

Other Central

Systems

Purchasing

Asset

Mgmt

Cash

Mgmt

A/P

Agency 4’s

Systems

Cash

Mgmt

Purchasing

slide5

FMS Will Consolidate Administrative Systems, Integrate

Agency Business Functions and Interface w/

Programmatic Systems

Agency 2

Agency 1

GL

A/P

Asset

Mgmt

Purchasing

FMS

Cash

Mgmt

Receipting

Revenue

Reporting

Data

Archiving

Agency 3

Agency 4

slide7

Analysis

Summary

of Agency

Systems

slide8

Summary of Agency Visits & Analysis

  • Twenty-three agencies surveyed – two visits per agency
  • Agencies selected based on size and interfaces to STARS
  • Met w/ representatives of the seven universities and validated interfaces
  • Most draft write-ups reviewed by agencies
  • Identified approximately 54 agency systems to be de-commissioned (accounting, purchasing, grant/project/contract management, asset management)
  • Identified 69 interfaces that will need to be modified or developed by agencies
  • Identified numerous central agency interfaces that will need to be modified or developed by Systems Integrator (Set-off, SHARP, BMS)