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Fourth United Nations Conference on the Least Developed Countries 9-13 May 2011, Istanbul Organizational and Logist

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Fourth United Nations Conference on the Least Developed Countries 9-13 May 2011, Istanbul Organizational and Logist

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    1. Fourth United Nations Conference on the Least Developed Countries 9-13 May 2011, Istanbul Organizational and Logistical Arrangements

    4. PRIVATE FLIGHTS Ministry of Foreign Affairs of the Republic of Turkey should be informed through diplomatic chanells to obtain overflight and landing permissions for private flights of the delegations. Delegations have to make necessary arrangements for ground services for such planes.

    19. Media Center with a big press conference room will be fully equiped with communication facilities, computers, internet corner, TV and radio studios. Members of the press will be able to follow the conference sessions open to public in the Press Center on close circuit tv screens. Lunch, hot and cold beverages will be served to the members of press. TRT and Anatolian News Agency will be Official Media Distributors of the Conference.

    21. Applications for Accreditation will be processed by the UN. Issuance of conference passes and VIP passes will be done on the basis of: an official communication to the UN Protocol and Liaison Service providing an authorized list of members of delegation individual accreditation forms passport-size coloured photographs All three requirements indicated above must be met and submitted in one whole package to the office of the Protocol and Liaison Service in New York or via email to protocolconference@un.org and copy to the Turkish Ministry of Foreign Affairs at ldc4-accreditation@mfa.gov.tr .   After review and approval by the Protocol Accreditation Unit, grounds passes will be issued by the United Nations Pass and ID Unit and made available for pick-up at the Accreditation Centre in Istanbul by representatives of the diplomatic missions. There will also be on-site accreditation.

    22. SEATING ARRANGEMENTS At the opening of the Conference and at subsequent meetings of the Plenary in the Anadolu  Auditorium, each Member State will be assigned a total of four seats: two seats at table and two seats for the remaining members of the delegation. Specifically identified seating will be available for other participants. Overflow rooms with web cast and live cast will be made available for the opening of the Conference. In the Committee rooms, each Member State will have one seat at table. Delegations will be seated in English alphabetical order.

    23. INTERPRETATION Simultaneous interpretation services will be provided from and into Arabic, Chinese, English, French, Russian and Spanish for the scheduled official meetings of the Conference. Interpretation services from and into English and French will be provided for the Interactive High-Level Dialogues and for press conferences. The Host Government will provide interpretation services in Turkish for the General Debate. Turkish Government will provide all interpretors for Private Sector and Civil Society Tracks, as well as audio systems and necesarry infrastructire. Host Committee will also be ready to assisst in arranging interpretors for side events.

    24. TRADE FAIR A trade fair will be organised at the B-5 Floor of Istanbul Congress Center . Necessary infrastructure will be constructed by the Host Country. Each LDC will be provided with a stand free of charge.

    26. Hospitality extended by the Government of Turkey will include Travel expenses, Accomodation (Bed and breakfast) Daily Subsistant Allowance rate Hotel reservation of the delegation members hosted by Turkish Government will be made by the Host Committee. More rooms will be available for other delegation members at the same hotel at their own cost.

    29. - Delegations headed by Ministers will be provided with - 1 VIP car, - 1 security car - minivan for the delegation members. Rest of the delegations will be provided with Airport – Hotel – Conference Center – Hotel – Airport transportation.

    33. 4th UN Conference on the LDCs 9-13 May 2011, Istanbul, Turkey

    35. SIGHTSEEING A travel agency will serve at the Conference Center to meet demands for cultural and touristic guidance in Istanbul. Informative documents about historical and touristic richness of Turkey and Istanbul will be distrubuted in Conference Center by Turkish Ministry of Culture and Tourism.

    36. FOOD AND BEVERAGE Following will be provided for the participants at their own cost. A restaurant will serve in Lütfi Kirdar Center. There will also be Cafeteria as well as food and beverage service in the foyer areas in Lütfi Kirdar and Istanbul Congress Center.

    37. BANKING Branch of a bank will be functional for all kind of banking activities in Istanbul Congress Center during the Conference. 5 ATM’s will be placed in Lütfi Kirdar Center and 3 in Istanbul Congress Center at various spots to enable participants to withdraw and deposit money from and to their bank accounts. All ATM’s will have cability to exchange foreign currencies.

    39. MEDICAL SERVICES An on-site service will provide all first aid facilities at the Conference Center .  Ambulance services will be on site should transfer be required to the local hospitals.   There will be an ambulance within the motorcade of Heads of States or Governments. Medical teams will be present at Hotels where delegations stay around clock

    40. POSTAL, TELEPHONE AND INTERNET SERVICES WIFI is available throughout the Lutfi Kirdar Conference Center, the Istanbul Congress Centre and the Harbiye Cultural  Centre and will be open and free. There will be a delegates lounge with a limited number of PC's available with access to the internet. There will also be a cyber cafe with PC's with internet access.   A post office service will be available at the Lutfi Kirdar Convention and Exhibition Centre for postal and related services. Sufficient telephones operated by both card and cash will be placed on site for each delegate's own account.    

    41. WEB SITE A web site of the Host Country of the Conference will be operational soon. Substantial information regarding the Confrence will be available on the site as well as links to the related webpages.

    42. RELIGIOUS SERVICES Prayers rooms will be made available in Istanbul Congress Center for members of different religions. Documents describing nearby mosques. Churches, sinagogs and other tempels will be distributed.

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