April Forum. April 11, 2013. New Program at ASU Beebe. Starting this Fall. Options:. Seeking an associates degree by taking the 60 recommended hours (see slide # 6) May obtain a Certificate of Proficiency by taking only the public procurement section of courses (non-degree seeking student).
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April 11, 2013
Starting this Fall
The curriculum is not finalized and currently not on the ASU Beebe website. However, you may now apply to be prepared to start in the fall semester.
Most of the 16 week classes will be conducted on-line.
Conflict of Interest Laws
By Ray S. Pierce, J.D.
-- Dictionary.com, “Ethics” (last accessed April 9, 2013)
-- Flynn & Buffington, The Legal Aspects of Public Procurement (2d Ed.), 2010
Just because an action is legal does NOT mean the action is ethical.
Clearly, the law cannot set out to define all ethical and unethical actions. Our own moral compasses have to guide us.
The ethics portion of the Arkansas Procurement Law can be found in Ark. Code Ann. § 19-11-701 et seq.
The Legislature set out the overriding policy for state employees AND nonemployees.
The general standard of conduct for employees is that working in government is a public trust. Thus, any attempt to realize personal gain through public employment by conduct inconsistent with the proper discharge of the employee’s duties is a breach of a public trust.
-- Ark. Code Ann. § 19-11-704(a)
This ethical standard not only applies to state employees, but also to nonemployees.
“Any effort to influence any public employee to breach the standards of ethical conduct set forth in this subchapter is also a breach of ethical standards.”
-- Ark. Code Ann. § 19-11-704(b)
--Ark. Code Ann. § 19-11-705(a)(1)
The statute defines “direct or indirect participation” as including (but certainly not limited to) the “involvement through decision, approval, disapproval, recommendation, preparation of any part of a procurement request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity.”
-- Ark. Code Ann. § 19-11-705(a)(2)
The statute defines “immediate family member” as “a spouse, children, parents, brothers and sisters, and grandparents .”
-- Ark. Code Ann. § 19-11-701(11)
The statute sets out that procedure as well:
-- Ark. Code Ann. § 19-11-705(c)
The ethics laws allows an employee or a contractor for the State (but NOT the State Agency, either for itself or on behalf of either) to ask the DF&A Director to issue a written advisory opinion regarding the appropriateness of the course of conduct to be followed in a proposed transaction.
Following the course of action set out in the advisory opinion will be considered as having followed the ethics portion of the law.
-- See Ark. Code Ann. § 19-11-715(b).
Upon request, the director can, if a conflict of interest is found, choose to waive the conflict so as to allow the given transaction to continue if he finds that
-- See Ark. Code Ann. § 19-11-715(c).
The code sets out the penalties for violating the ethics laws. Criminal penalties include up to five years imprisonment and up to a $10,000 fine (or both).
-- Ark. Code Ann. § 19-11-702
In addition to criminal prosecution, the code permits civil and administrative remedies as well.
And yes, these penalties apply to non-employees as well.
There are more restrictions and prohibitions in the Ethics Section, such as laws against:
Read these at your leisure. Don’t read them at your peril.
Remember, government service is a public trust. But to those who may wish to breach that trust for their own personal gain, there’s one more slide.
Issue identified – Inability to adopt an Outline Agreement (OA) into a Purchase Requisition (PR)
Identified by OSP during Transparency updates
Linking PR and Purchase Order (PO) with OA allows more accurate reporting
Currently being tested at AASIS
Training material being developed
Not yet in Production
Limited Usage to large OA such as MRO (Grainger) or Office Supplies (Office Depot)
OA has only material groups
Test OA 4600016588
Go to OSP website at www.dfa.arkansas.gov to find your commodity or service.
Click on the Commodity name for further information.
To contact OSP master data staff, call 501-324-9316 or email
Item Category M – Material Unknown
Contains only required Material Groups
Lump Sum (UoM = ZLS)
Net Price = $1.00
Used only on select OAs
Enter the OA number and line item in the Source of Supply tab or the Agreement and Item fields to link your PR to the OA
PR and OA are referenced
PO contains material numbers to make orders more specific
Test PO 4501312922
Alternate Unit of Measure is listed on the Quantities/Weights tab
If not available in material master data, please contact OSP
Image of PO
accountability for the physical assets of their agency should attend.