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White Pine County School District. Budget Discussion FY2014 March 5, 2013. Goal of Today’s Presentation. Provide a preliminary and broad overview Provide timeline for budget and staffing decisions Provide information about state, federal and local revenue

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White pine county school district

White Pine County School District

Budget Discussion


March 5, 2013

Goal of today s presentation
Goal of Today’s Presentation

  • Provide a preliminary and broad overview

  • Provide timeline for budget and staffing decisions

  • Provide information about state, federal and local revenue

  • Provide information about WPCSD General Fund expenditure assumptions and information

  • Provide information about WPCSD fund balances

  • Factors that influence expenditures

  • Conclusion

Budget dates information
Budget Dates & Information

  • 2/15 Department of Taxation issues preliminary revenue projections

  • 3/15 Dept. of Taxation provides final revenue projections

  • 3/25 Dept. of Taxation provides final abated revenue projections for property taxes

  • 4/15 File Tentative Budget (NRS 354.596)

  • 4/25 Final estimate of net proceeds of minerals provided to Dept. of Education

  • 5/1 District’s must notify teachers of employment (NRS 391.3196)

  • 5/15 Mandatory Tentative Budget Public Hearing (3rd Wednesday in May) (NRS


  • 5/31 Department of Education notifies school district of per pupil basic support

    based on updated revenue from Taxation.

  • 6/2 End of regular Legislative Session

  • 6/8 Adopt Final Budget (NRS 354.598)

  • 8/1 School districts notified of final adjustment to projected minimum textbook expenditure requirements based on projected enrollment (NRS 387.206(2))

  • 8/25 Final adjustments incorporated into prior year-end DSA adjustments

  • 9/17 Official Enrollment for funding purposes (NRS 387.1233 – last day of the first school month)

  • 10/31 Audit Report is Final – prior year fund balance is official (NRS 354.624(2))

  • 1/1 School districts are required to amend their “final budget” on or before 1/1 (NRS 354.598005(9)

Sources of funding
Sources of Funding

  • Federal Sources

    • Primarily Grants or restricted funds

    • Secure Rural Schools (unrestricted) not included in FY2014

  • State Sources

    • Categorical funding (restricted)

    • Special appropriations or grants (restricted)

    • General Fund (unrestricted)

  • Local Sources

    • General Fund Taxes: Property taxes, sales taxes, govt services tax (aka motor vehicle registration)

    • Debt Services Fund: Property taxes, interest, bond & debt proceeds

    • Capital Funds: Interest earnings, sales taxes

    • Other (indirect costs, tuition, etc)

  • Outside Allocations

    • Private grants, donations, scholarships

  • Fund Balance

    • Not considered revenue and should not be used to fund ongoing expenditures.

Fy2013 general fund budget aka operating fund
FY2013 General Fund Budget(aka operating fund)

Projected revenue may decrease after Nevada Department of Education adjusts state revenue (or DSA) for actual final revenue.

Fy2014 current estimate
FY2014 Current Estimate

Projected revenue may decrease after Nevada Department of Education adjusts state revenue (or DSA) for actual final revenue.

General fund revenue projections
General Fund Revenue Projections

  • WPCSD uses projections provided by the Nevada Department of Taxation and Department of Education

    • 98% of Total GF Revenue

  • WPCSD does not alter or change these projections

  • Projections for miscellaneous and federal revenue provided by the District

Charter schools
Charter Schools final budget is developed.

  • NRS 387.124  Apportionments to school districts, charter schools....

    • 2.  Except as otherwise provided in subsection 3 and NRS 387.1244, the apportionment to a charter school,..., is equal to the sum of the basic support per pupil in the county in which the pupil resides plus the amount of local funds available per pupil pursuant to NRS 387.1235.... (a.k.a. outside revenue)

    • WP Per Pupil Amount $6,648

    • 2/3 of the property taxes

    • Government Services Tax

Estimated charter school enrollment
Estimated Charter School Enrollment final budget is developed.

  • Beacon Academy 5

  • Nevada Connections Academy 13

  • Nevada Virtual Academy 4

  • Renaissance Charter School 24

  • Learning Bridge 140

  • Total Charter School Enrollment 186

General fund worksheet
General Fund Worksheet final budget is developed.

Sample of GF revenue as it appears in our accounting system

General fund operations
General Fund Operations final budget is developed.

The ending fund balance can temporarily cover an operating deficit but is not a long-term solution. At some point the District will either have to realize additional revenue to cover the operating deficit or reduce expenditures to balance.

Preliminary inflation factors
Preliminary Inflation Factors final budget is developed.

  • Group Insurance: 10%

    (Note: Current Loss Ratio 95%, Admin Fee 15%, inflation 15% = 125%)

  • Other Insurance: 10%

  • Wages: 0%

  • PERS: 2%

  • Worker’s Comp: 2% (meeting 3/5/2013 rate increase of 5% expected)

  • Utilities: 3% - 5%

  • Gas/Fuel: 10%

  • Remaining line items will be based on the FY2013 budget or FY2013 projection.

Fy2012 audited fund balance
FY2012 Audited Fund Balance final budget is developed.

Note 1: Reserve for OPEB should have been $816,949

Note 2: Stabilization Fund is restricted by NRS 354.6115

General fund ending balances
General Fund Ending Balances final budget is developed.

Fy2012 budget fund balance
FY2012 Budget & Fund Balance final budget is developed.

  • Governor took hardline stance on no new taxes

  • Taxes were expected to sunset

  • Net proceeds of minerals to revert to prior collection method that would have resulted in $0.00 NPM for FY2012.

  • Operating Deficit estimated at $1.9 million

  • FY2012 expenditures reduced to hedge for FY2012-13 Nevada fiscal cliff

  • Budget adopted before June 8, 2011

  • Supreme court ruling May 26, 2011

  • State education budget approved after final budget adopted.

Future items that i nfluence b udget
Future items that final budget is developed.influence budget

  • Actual inflation

  • State Legislative Decisions

    • Can affect revenues and expenditure

  • Federal Legislative Decisions

    • Sequester

  • Student enrollment

    • General Fund, Special Education, English Language Learners, Charter schools

  • Audit Report

    • Adjusting entries, fund balance, actual revenue, actual expenditures

  • Weather

    • Labor, utilities, fuel

  • Local Economic Development

    • Mining activity, net proceeds of minerals…

  • Other Factors

Conclusion final budget is developed.

  • The District has sufficient fund reserves to operate without cutting expenditures over the next biennium (FY2014 & 15) providing State revenue does not decrease.

  • The District should avoid using its fund balance to finance ongoing expenditures since the fund balance is a finite resource.

    Budgets by definition are estimates of costs associated with future purchases and economic events. The assumptions and information contained within this presentation are likely to change and may change significantly. The information contained within should be used for discussion only as a means to frame future budget discussions and decisions.