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Assurance Council Meeting, 04/08/08 – Overview Discussion

Fermilab Contractor Assurance Program. Assurance Council Meeting, 04/08/08 – Overview Discussion. Ed Vokoun EG&G Logistics Manager at Fermilab. Background. Assurance Council Meeting, 04/08/08. Two orders primarily drive DOE contractor assurance requirements:

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Assurance Council Meeting, 04/08/08 – Overview Discussion

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  1. Fermilab Contractor Assurance Program Assurance Council Meeting, 04/08/08 – Overview Discussion Ed Vokoun EG&G Logistics Manager at Fermilab

  2. Background Assurance Council Meeting, 04/08/08

  3. Two orders primarily drive DOE contractor assurance requirements: DOE O 226.1A, Implementation of Department of Energy Oversight Policy, Attachment 1, dated 07-31-07 DOE O 470.2B, Independent Oversight and Performance Assurance Program, Attachment 2, dated 10-31-02 Assurance Council Meeting – Background

  4. Scope of orders: Quality Environmental, Safety and Health; Integrated Safety Management Safeguards and Security Cyber Security Emergency Management Assurance Council Meeting – Background

  5. Surveyed other DOE sites SNL was model being advertised as the one to follow Top level management structure, run similar to a corporation, all systems are integrated SLAC Uses an Office of Assurance PPPL Uses managing board, like FRA Board, as review body SLAC and Argonne integrated Contractor Assurance into Quality Assurance Program NONE FIT… Assurance Council Meeting – Background

  6. Questions Assurance Council Meeting, 04/08/08

  7. What is the approach? All management systems are reviewed by the Assurance Council for completeness including reporting and interface requirements Try to use what exists at Fermi Integrate whenever possible Add organizational and program links where needed Borrow and adapt what can be used from other sites Assurance Council Meeting – Question 1

  8. What is the program supposed to do? The purpose of the Fermilab Contractor Assurance Plan (FCAP) design and implementation is to ensure management of the site is in compliance with DOE policies and orders. Contractor Assurance is a facility-wide initiative that is the primary tool for demonstrating operations are safe, secure, efficient, and of the highest quality. Contractor Assurance processes are used as a learning vehicle to high light and facilitate change and continual improvement. Assurance processes encompass all of the various activities designed to do the following: identify deficiencies and opportunities for improvement, report deficiencies to the responsible managers and authorities, and implement effective corrective actions. Assurance Council Meeting – Question 2

  9. Who owns and supports Contractor Assurance? Management Chair of FRA Board of Directors (Section 1.10) Signs the letter of confirmation Director (Sections 1.3, 1.4.1, and 1.10) Signs the letter of confirmation Delegates responsibility for monitoring and assessing Assurance Council (Section 1.4.2) Chair has the Director’s authority via charter OQBP (Section 1.4.3) Senior management representative responsible for the systems Advises AC and Director Management System Owners (Sections 1.6.1) Responsible for Contractor Assurance within their areas Divisions/Sections/Centers (Section 1.4.4) Assurance Council Meeting – Question 3

  10. Requirements Assurance Council Meeting, 04/08/08

  11. Collection of data: gather assurance information through Dashboard, Issues Management System, and Reporting System which contain assessments, metrics, and management reports. Evaluation and improvement: management reviews and monitoring of metrics – central/lab-wide and D/S - utilize the data and analysis to determine performance. Improvement actions are taken accordingly and analyzed for effectiveness. Communication: information is provided to senior management, the DOE Site Office, and the people doing the work through individual responses (like email), reports, meetings and presentations. Assurance Council Meeting – General Requirements and Application

  12. Assurance Council Meeting – High Level Mapping

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