MyCareerUWaterloo

1. myCareer@UWaterloo Online recruitment through myHRinfo Welcome to myCareer@UWaterloo! Introductions – team here for questions at end.Welcome to myCareer@UWaterloo! Introductions – team here for questions at end.

2. Why Online Recruitment?  The university’s Sixth Decade Plan calls for aggressive growth over the next five years. At the same time, we expect increasing retirement rates. In order to meet these challenges we need a talent management approach that puts individuals in control of their careers while meeting the needs of hiring managers to fill positions quickly and efficiently.  The university’s Sixth Decade Plan calls for aggressive growth over the next five years. At the same time, we expect increasing retirement rates. In order to meet these challenges we need a talent management approach that puts individuals in control of their careers while meeting the needs of hiring managers to fill positions quickly and efficiently.  We’re working hard to increase the consistency and transparency of our people management systems. myCareer@UWaterloo provides employees with direct access to information and self-service tools to support career development at Uwaterloo To keep pace with the changing needs of the organization, the way HR delivers service is changing. One way we’ll do this is by leveraging technology to deliver HR services such as myCareer@UWaterloo. We’re responding to the demand from hiring managers and job applicants for more self-service options in Uwaterloo’s people management processes. myCareer@UWaterloo puts greater functionality in the hands of users The university’s Sixth Decade Plan calls for aggressive growth over the next five years. At the same time, we expect increasing retirement rates. In order to meet these challenges we need a talent management approach that puts individuals in control of their careers while meeting the needs of hiring managers to fill positions quickly and efficiently.  We’re working hard to increase the consistency and transparency of our people management systems. myCareer@UWaterloo provides employees with direct access to information and self-service tools to support career development at Uwaterloo To keep pace with the changing needs of the organization, the way HR delivers service is changing. One way we’ll do this is by leveraging technology to deliver HR services such as myCareer@UWaterloo. We’re responding to the demand from hiring managers and job applicants for more self-service options in Uwaterloo’s people management processes. myCareer@UWaterloo puts greater functionality in the hands of users

3. myCareer@UWaterloo Launch on October 20, 2010 myCareer@UWaterloo features two new tools Talent Acquisition Manager is the tool used by hiring managers Candidate Gateway is the tool used by job applicants   myCareer@UWaterloo - a part of myHRinfo - is an enterprise wide management system to be launched on October 20, 2010. Positions will be posted as of then. myCareer@UWaterloo is an important part of the University’s commitment to support all employees to manage and develop rewarding careers at UWaterloo. myCareer@UWaterloo is an online hiring management tool that replaces the current paper-based recruitment process now in use. It is designed to make hiring faster and more efficient for managers, HR Advisors (formerly Staff Relations Coordinator) and job applicants. myCareer@UWaterloo features two new tools: Talent Acquisition Manager is the tool used by hiring managers to create job openings, screen and track applicants, view candidate resumes, schedule interviews and create authorizations. Candidate Gateway is the tool used by job applicants to search and apply for available job opportunities. myCareer@UWaterloo - a part of myHRinfo - is an enterprise wide management system to be launched on October 20, 2010. Positions will be posted as of then. myCareer@UWaterloo is an important part of the University’s commitment to support all employees to manage and develop rewarding careers at UWaterloo. myCareer@UWaterloo is an online hiring management tool that replaces the current paper-based recruitment process now in use. It is designed to make hiring faster and more efficient for managers, HR Advisors (formerly Staff Relations Coordinator) and job applicants. myCareer@UWaterloo features two new tools: Talent Acquisition Manager is the tool used by hiring managers to create job openings, screen and track applicants, view candidate resumes, schedule interviews and create authorizations. Candidate Gateway is the tool used by job applicants to search and apply for available job opportunities.

4. What has changed from the current process to the new process What has changed from the current process to the new process

5. What has changed from the current process to the new processWhat has changed from the current process to the new process

6. What are the benefits to you? Apply for available jobs online Create job searches on keywords Application information stored Complete confidentiality Growing suite of career management services myCareer@UWaterloo is a faster, more efficient and transparent job application process. As an applicant, you can apply for available job opportunities Create job searches on keywords. Electronic Application Information – once you have applied for your first position, all information will be there the next time – licences, certificates, memberships, education, work experience, training, personal data – name, address, email address, phone numbers myCareer@UWaterloo is completely confidential. Access to an applicant’s information is restricted to the job opening’s hiring team. All access to the system is password protected. myCareer@UWaterloo is an important tool to support all employees to manage and develop their career at the University. It is part of a growing suite of career management services at the University of Waterloo that also includes training and development opportunities through OHD and the Centre for Career Action. The University of Waterloo will continue to leverage technology to provide employees with direct access to information and self-service tools. myCareer@Waterloo is an example of this commitment. myCareer@UWaterloo is a faster, more efficient and transparent job application process. As an applicant, you can apply for available job opportunities Create job searches on keywords. Electronic Application Information – once you have applied for your first position, all information will be there the next time – licences, certificates, memberships, education, work experience, training, personal data – name, address, email address, phone numbers myCareer@UWaterloo is completely confidential. Access to an applicant’s information is restricted to the job opening’s hiring team. All access to the system is password protected. myCareer@UWaterloo is an important tool to support all employees to manage and develop their career at the University. It is part of a growing suite of career management services at the University of Waterloo that also includes training and development opportunities through OHD and the Centre for Career Action. The University of Waterloo will continue to leverage technology to provide employees with direct access to information and self-service tools. myCareer@Waterloo is an example of this commitment.

7. How to use the system? Mycareer.uwaterloo.ca Explain menu items: Uwaterloo Employees Career Search – internal All Applicants Career Search - External Secondments and temporary contracts, faculty – will not be through Careers – still through email hrresume@uwaterloo.ca Note that if you miss the internal job posting, you will need to apply as an external employee – through All applicants career search Lots of help and FAQ online Login using your WatIAM id and password – can only access Careers within myHRinfo if you are a regular ongoing staff member (union and non union) How to use the system? Mycareer.uwaterloo.ca Explain menu items: Uwaterloo Employees Career Search – internal All Applicants Career Search - External Secondments and temporary contracts, faculty – will not be through Careers – still through email hrresume@uwaterloo.ca Note that if you miss the internal job posting, you will need to apply as an external employee – through All applicants career search Lots of help and FAQ online Login using your WatIAM id and password – can only access Careers within myHRinfo if you are a regular ongoing staff member (union and non union)

8. Steps to Apply Search Job Openings Research Job Update Resume and Cover Letter Apply for Job Prepare for Interview Read through the steps on the quick reference guide Read through the steps on the quick reference guide

9. What the Hiring Manager sees Some of you may also be hiring managers – an idea of what they all see online when looking at applicants. Type – external vs internal The disposition – applied, reject, screen, interview, withdrawn – only hiring manager sees them. Applicant see applied and not applied (draft) Reject – why? Did not pass screening, but does not necessarily mean not being considered Take Action – they select what they want to do with the applicant – interview, offer, send correspondence, hireSome of you may also be hiring managers – an idea of what they all see online when looking at applicants. Type – external vs internal The disposition – applied, reject, screen, interview, withdrawn – only hiring manager sees them. Applicant see applied and not applied (draft) Reject – why? Did not pass screening, but does not necessarily mean not being considered Take Action – they select what they want to do with the applicant – interview, offer, send correspondence, hire

10. Notifications Interviews can be set up through the system and notifications will be sent to applicant and the interviewers Example of notification - interviews Email and notification: Applying, interviews, job agent, approvals If you are a part of a hiring team – use the interview calendar – doesn’t integrate with Oracle CalendarExample of notification - interviews Email and notification: Applying, interviews, job agent, approvals If you are a part of a hiring team – use the interview calendar – doesn’t integrate with Oracle Calendar

11. Next Steps First jobs posted on October 20, 2010 Bookmark mycareer.uwaterloo.ca Go to mycareer.uwaterloo.ca to take an online tour. You’ll find instruction on pop-up menus, online videos to help guide you and the Quick Reference Guide Hiring Managers register now for training   First jobs posted on October 20, 2010 Bookmark mycareer.uwaterloo.ca Go to mycareer.uwaterloo.ca to take an online tour. You’ll find instruction on pop-up menus, online videos to help guide you and the Quick Reference Guide Hiring Managers register now for training First jobs posted on October 20, 2010 Bookmark mycareer.uwaterloo.ca Go to mycareer.uwaterloo.ca to take an online tour. You’ll find instruction on pop-up menus, online videos to help guide you and the Quick Reference Guide Hiring Managers register now for training

12. Career Management Resources: For more information about the career management resources available to you visit these sites: To access the full range of HR services: hr.uwaterloo.ca To explore career opportunities and job postings: mycareer.uwaterloo.ca Organizational & Human Development: www.ohd.uwaterloo.ca Centre for Career Action: www.careeraction.uwaterloo.ca Also there are handouts from Centre for Career ActionAlso there are handouts from Centre for Career Action

13. Play camtasia video Mention online too.Play camtasia video Mention online too.

14. Questions and feedback?hrhelp@uwaterloo.caExtension 31129