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Integrating Electronic Dissertations in a Regular Library Workflow. Dr. Alice Keller ETD2003, Berlin, 21 May 2003. History of ETD at ETH Library 1. Definition of e-strategy for library First ETDs online in 2000 (scanned print documents) Launch of document server ETH E-Collection in 2001.

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integrating electronic dissertations in a regular library workflow

Integrating Electronic Dissertations in a Regular Library Workflow

Dr. Alice Keller

ETD2003, Berlin, 21 May 2003

history of etd at eth library 1
History of ETD at ETH Library1
  • Definition of e-strategy for library
  • First ETDs online in 2000 (scanned print documents)
  • Launch of document server ETH E-Collection in 2001

1 ETH Library: Library of the Swiss Federal Inst. of Technology

project eth e collection
Project ETH E-Collection
  • Document server of ETH Zurich
  • Umbrella project for electronic dissertations and other e-prints
  • Fully integrated workflow
  • Supports e-learning
  • Part of the initiative ETH World
problems getting etds
Problems Getting ETDs
  • Challenge how to raise the limit beyond 60%:
    • Improve information to all doctoral students
    • Lack of motivation on side of students
    • Problems tracking authors down later in life
    • “Paper” dissertations
    • Liaison with commercial publishers
getting original pdfs
Getting Original PDFs
  • Increasing number of full texts in original pdf
  • Authors like to provide their own file
  • Are all print and electronic documents identical?
  • Print documents remains official version
metadata workflow eth e collection
Metadata Workflow ETH E-Collection
  • All cataloguing done in OPAC (NEBIS / Aleph)
  • Metadata extracted daily for:
    • Browsing lists (subject, doc type, author)
    • Individual title pages
eth e collection workflow metadata full texts
ETH E-Collection: Workflow Metadata + Full Texts

Author

NEBIS

Website E-Collection

245: Title

.

700: Authors

072: Subject area

.

856: URL

.

909EE: Doc‘type

909EE: Inst/Dept

List Authors A-Z (700)

Team E-Coll

List Doc‘type (909EE)

Data transfer from NEBIS,

(Perl scripts)

List Subject area (072)

Catalo-guing

List Dept (909EE)

Records of

email corres-

pondence

URL is given

Title record in NEBIS

with URL

Data may need conversion to PDF

Web title record with

citeable URL

PDF full text is

archived

Original data

format

Full text

NEBIS

Institute

Document server

Homepage Institute

16.03.02/AK

how to integrate foreign etds in library collection
How to Integrate “Foreign” ETDs in Library Collection?
  • Aim: as many references as possible in OPAC
  • Method: Copy-cataloguing from other catalogues
  • Conditions:
    • Suitable subject area
    • Stable URLs
    • Guaranteed long-term access