eSRS Integrated Acquisition EnvironmentEarl Warrington North Central Regional Council For Small Business Education and Advocacy December 7, 2005
Background • Eliminates submission of paper SF 294s and 295s, Individual Subcontracting Reports and Summary Subcontracting Reports and replaces them with electronic versions • Launched 10/28/05 • To date, over 709 agency contacts registered • 416 individual subcontracting reports entered • 462 summary subcontracting report entered. • System Steward – Arthur Collins, Deputy Associate Administrator for Government Contracting, arthur.collins @sba.gov
About the System • eSRS uses FPDS-NG as the authoritative source for contracts requiring subcontracting plans • Automates completion and submission of SF-294 and SF-295 • When fully operational, will automate the Optional Form 312 • Provides breakout of subcontracting data down to the buying activity level • Generates standard and ad hoc reports • Calculates achievements by % of contract value and % of subcontracting • Generates automatic reminder and delinquent notices
Critical System Dependencies • CCR (Central Contractor Registration) - Primary government vendor database that collects, validates, stores, and disseminates data in support of agency acquisition missions. www.ccr.gov • FPDS-NG (Federal Procurement Data System-Next Generation) - Online central repository containing a searchable collection of over 12 million federal contract actions. https://fpds.gov
What You Need To Know • Registration • Submitting Subcontracting Reports • Lower Tier Reporting • Review of Subcontracting Reports • Troubleshooting
Registration Before Registering The contractor is responsible that its information in the CCR (Central Contractor Registration) is correct www.ccr.gov
Registration (cont) To Develop a User Account, the contractor will need: • DUNS Number • Supervisor’s Name and Email Address • ID = your e-mail address • Password (will be created by the user within the security requirements)
Prime Submitting Reports Individual Subcontracting Reports (ISR)Formerly SF 294 • DUNS number as it appears on the contract • Contract Number • Administering Agency (DCMA, ONR) • Product/Service Code • No inclusion of lower tier subcontracts • Email Address of Government reviewing officials (two names and email addresses can be entered)
Prime Submitting Reports Summary Subcontracting Reports (SSR) Formerly SF 295 • Administering Agency (DCMA, ONR) • Product/Service Lines • NAICS • Email Address of Government reviewing officials (two names and email addresses can be entered) • No inclusion of lower tier subcontracts • Certify CEO has signed hardcopy on file.
Lower Tier Reporting Individual Subcontracting Reports (ISR) Formerly SF 294 • Prime Contract Number • Higher Tier DUNS • Product and Service Code
Lower Tier Reporting (cont) Government contracts with Company X Contract Number DE-AC01-05EE12345 Company X will include on their Individual Subcontracting Report: Their Duns is 001339457 Prime Contract Number- DE-AC01-05EE12345 Company X subcontracts with Company Y Contract Number XX-05TP00023 Company Y will include on their Individual Subcontracting Report: Company X’s DUNS-001339457 and email address Contract dollar value Prime Contract Number- DE-AC01-05EE12345 Contract Number with Company X-XX-05TP00023
Lower Tier Reporting (cont) Company Y subcontracts with Company Z Contract Number YY-05DD99963 Company Z will include on their Individual Subcontracting Report: Company Y’s DUNS-113456896 and email address Contract dollar value Prime Contract Number- DE-AC01-05EE12345 Contract Number with Company Y- YY-05DD99963
Review of Reports • Government reviews: • Prime Individual Subcontracting Report • All Summary Subcontracting Reports • Higher-Tier Subcontractors will review: • Lower-Tier Individual Subcontracting Reports
Lower Tier Reporting • Full operating capability will include a report showing subcontracting activity at lower tiers (example on next slide) • This feature will be available only for contractors that submit the Individual Contract Report • The eSRS FAR case does not propose to change the current rule that prime contractors may not take credit for subcontracts at lower tiers
Sample Lower TierReport Sample data
Getting Started Here’s how to get started…
Getting Started…Go to www.esrs.gov Click on ‘For Contractors’
Getting Started… To register for the first time, click on ‘Register’
Getting Started… Enter the DUNS number that your company uses to bid federal contracts (if you need help, see the face page of the contract award document)
Getting Started… Some data may be populated from CCR. If not enter the address for this DUNS number, as shown on your contract award document
Getting Started… Your confirmation will be sent to the email address you entered
Getting Started… You will receive a similar confirmation email You must click on this link to activate your account.
Your Account has Been Activated… Once you have activated your account, you will receive an email similar to this. You are ready to login and submit reports!!
Where Do I Go For Help? • eSRS www.esrs.gov/Help Desk • If you are unable to find the contract number, call your contracting officer • IAE Integrated.email@example.com