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Preserving Digital Documents for the Future

Learn about the process and impact of digitizing INIS microfiche collection and out-of-print IAEA publications. Explore the tools and statistics of our digital preservation projects. Discover what's next in our efforts to maintain and enhance the digital collection.

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Preserving Digital Documents for the Future

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  1. 2.3 Digital Preservation Activities 36th Consultative Meeting of INIS Liaison Officers 4-5 October 2012, Vienna, Austria Germain St-Pierre Digital Preservation Technician

  2. Our Main Tasks 1. Process new incoming NCL 2. Digitization of INIS Microfiche Collection 3. Digitization of out of print IAEA Publications 36th Consultative Meeting of INIS Liaison Officers

  3. 1. NCL Processing in 2012 • 10,512 new NCL available from INIS (Vol. 43/01 to 43/39) • From 48 countries or organizations • Full-Texts contained in 7,678 PDF files • Input mostly in PDF => Quality Control (QC) • NCL input in hard copy => Full Digitization (Digitization = Scanning + Image Enhancement + OCR + PDF output + QC) 36th Consultative Meeting of INIS Liaison Officers

  4. 2. Microfiche Digitization Project Started in 2003 • Digitize the INIS microfiche collection • Improve on-line access to full-texts • Ensure long-term preservation of the digital collection • Done in close collaboration with INIS Member States to prevent duplication of digitization efforts 36th Consultative Meeting of INIS Liaison Officers

  5. Microfiche Collection • INIS Volume 1 to 27 (1970-1996) • All NCL distributed on microfiche • Whole collection: • 312,000 NCL reports • Over 1,000,000 physical microfiches • 500,000 NCL bibliographic records • Estimated 17 million pages 36th Consultative Meeting of INIS Liaison Officers

  6. MF Digitization Project – 2012 only • Jan – July 2012 (Progress and Activity Report) : • 20,434 PDF files added from digitized microfiches • Over 843,000 pages of full-texts • August – September 2012: • 4,250 more PDF files added from digitized microfiches • Over 266,000 pages of full-texts 36th Consultative Meeting of INIS Liaison Officers

  7. MF Digitization Project – Status • Since 2003: • 279,427 PDF files from digitized microfiches • Over 13,7 million pages of full-texts • 340 GB of data • 81% of the MF collection has been digitized (Status 2012-09-25) 36th Consultative Meeting of INIS Liaison Officers

  8. Microfiche Digitization Statistics *) Status 2012-09-25 36th Consultative Meeting of INIS Liaison Officers

  9. Cumulative Full-Texts from Microfiche *) Status 2012-09-25 36th Consultative Meeting of INIS Liaison Officers

  10. Digitized Pages from Microfiche *) Status 2012-09-25 36th Consultative Meeting of INIS Liaison Officers

  11. Our Tools • Scanning and Image Enhancement • PixEdit 7 • OCR • ABBYY FineReader 11 • NCL Collection Management System • Developed by SDSG • Very useful Reporting Tool • Over 466,000 full-texts 36th Consultative Meeting of INIS Liaison Officers

  12. 3. Other Digitization Projects • Completed projects: • IAEA Bulletin • IAEA General Conference • INDC • IAEA Technical Reports Series (TRS) • On-going projects: • Out of Print IAEA Publications • Proceedings Series • Safety Series (IAEA/NS) • Photo Archival Project 36th Consultative Meeting of INIS Liaison Officers

  13. What comes next? • Maintain and add value to the existing Digital Collection by: • Reprocessing (OCR) scanned images • Splitting PDF files to create 1 PDF file for each analytic record 36th Consultative Meeting of INIS Liaison Officers

  14. For More Information • For more details on the history of our activity and our technical infrastructure over the years, see: • Newsletter No. 13 September 2012 (available from INIS Members Area on the Web) 36th Consultative Meeting of INIS Liaison Officers

  15. Thank you!

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