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IDP Conference 2004 “Developmental Governance in Action”

SESSION 4: ‘ IDP experience in the Western Cape’ - Philip Grobler Western Cape IDP Co-ordinator Dept of Local Government, Western Cape 5 March 2004. IDP Conference 2004 “Developmental Governance in Action”. Let’s take a look at our IDP journey ….

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IDP Conference 2004 “Developmental Governance in Action”

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  1. SESSION 4: ‘IDP experience in the Western Cape’ - Philip GroblerWestern Cape IDP Co-ordinator Dept of Local Government, Western Cape 5 March 2004 IDP Conference 2004“Developmental Governance in Action”

  2. Let’s take a look at our IDP journey … How far have we come?What did we achieve … or did not achieve?Where are we now?

  3. Local Government Elections: 5 Dec 2000 ! … 30 New municipalities !

  4. Attempted the “interim IDP” … To consolidate existing municipal plans … by March 2001 ?

  5. Then came 2001-2002 … First ‘full’ IDP

  6. Received documents & manualsReceived IDP training … in 2001CouncillorsIDP ManagersSector departments

  7. We started ….Drafted district ‘frameworks’ …Draft municipal ‘process plans’ to guide the process

  8. Learned about ‘IDP’ structures … Municipal Council IDP Manager Municipal Manager (Sect 55) IDP Steering Committee Stakeholder and Community Participation IDP Representative Forum Metropolitan/ District/Local Level Subcommittees StakeholderStructures Ward Committees Ward Level Project Task Teams

  9. Learned about a ‘5 phase’ IDP process OUTCOMES ANALYSIS • Existing Development reality? • Vision/Mission-> strategies->projects STRATEGY PROJECTS • Project outputs • Performance indicators • Cost estimates/budget INTEGRATION • 5 year financial plan • Spatial Framework • Sectoral Programmes • Institutional Plan APPROVAL • Approved IDP

  10. Learned about project templates …

  11. We considered ultimate IDP outcomes? CommunityParticipation Implement(Performance Management) Monitoring(Annually) START Approval Analysis Integrated Budget Strategy Projects Poverty Reduction Sustainable Municipal Development Sound Environment ServiceDelivery Local Economic Development Communityparticipation Spatial Integration OUTCOME? A consultative, systematic, strategic and transparent way of decision-making IDP PROCESS

  12. We started on 1 July 2001 … Granted … some municipalities only started in September 2001! Most municipalities picked up speed… when budget needed to be linked ! Some mun’s used consultants …Some mun’s did not !

  13. We established “IDP Forums” …

  14. We held “forum” meetings … and workshopped …. We discussed our development reality … We decided where we want to go … VISION We prioritised … We confirmed existing work … …and shaped new projects .. … and eventually …

  15. We gotIDP’s !

  16. What did we achieve … or not achieve?

  17. To determine our achievement we had to ‘assess’ the IDPs?

  18. We looked at eight areas of IDP … • Organisational arrangements • Participation • Methodology (i.e. IDP guide) • Support systems • Integration (from priorities to projects/prog’s) • Alignment (horizontal and vertical) • Planning-budget link • What ‘Skills’ do we have …

  19. What did we find …

  20. District and local municipalities started talking ..

  21. Mun’s did follow a strategic process … Projects&Services Economic Development & Tourism Development of new Municipal Services and Infrastructure Socialharmony Housing and Land Quality of life For all Sustainablelivelihoods Sport, Recreation and Culture Spatial and Environment Qualityenvironment Community Development Governance and Communication Community safety and security e.g. Mossel Bay IDP Strategies

  22. Some IDPs linked to budget … IDP Development Objective Amounts Economic Development R 3 509 000 Environmental R 2 137 000 Institutional R 51 207 000 Infrastructure R 53 400 000 Land and Housing R 26 683 000 Municipal Services R 78 532 000 R 215 469 000 Infrastructure aid to Local Mun’s R 21 451 000 R 236 921 000 * Example of a District Municipality

  23. Quantified external funding dependencies … * Example: Knysna Municipality external funding dependancy

  24. Summary of POSITIVE findings • IDP has become the principle planning document • IDP started to bring spheres of govt together • New relationships (partnerships) were created • Structured involvement did occur • Core skills were being developed around IDP • Innovative ideas generated on prioritisation • Identified ‘key development priorities’ • Quantified our backlogs • Generated project ideas • Started to understand the support needs/systems

  25. What we did not find …Areas of concern …

  26. Budget & Financial Management Structured External Partnerships Performance Management Capital Programme Operational Programme We did not see new ‘integrated systems’ … MAIN IDP OUTPUTS • Structure and Process • IDP Steering Committee • IDP Representative Forum • Project Task Teams Institutional Plan 5 year Financial plan Integrated Sector Programme / Plans Monitoring & Performance Management Plan Organisational Structuring(HR) NEW Project & Programme Management(Budget) NEW ANNUAL IDP REVIEW(PMS-BUDGETCYCLE) Organisational Performance Management: * INPUTS *OUTPUTS * OUTCOMES NEW

  27. Critical management system elements … Committee 1 (IDP) MAYOR / EXCO MUNICIPAL COUNCIL Committee 2 Committee 3 INTEGRATED MANAGEMENT SYSTEM Financial/Budget Project Communication& stakeholderengagement Contract Monitor & Evaluation(PMS) Committee 4 • “STRATEGIC MANAGEMENT TEAM” • Municipal Manager & Directors • IDP Manager • (Project Management skills) • (Integrated Financial Management)(Information Management) Integrated Development Programmes(monitor IDP projects in budget) COMMUNITY FORUM (Project teams) Project Team 1 Project Team 2 Project Team 3 Project Team 4 Line Dept 1 Line Dept 2 Line Dept 3 Line Dept 4 Line Dept 5

  28. We did not harness all our resources …

  29. Early areas if concern after first round … • Credible and the ‘right kind’ of information (trends/socio-econ) • Ineffective IDP-municipal budget link • Poor “project scoping” (without funding remain ‘wish lists’) • Infrastructure focus prevented broader development debate • Slavish following of IDP Guides – over complex processes • Participation gaps – especially business community • Lack of considering alternative service delivery partnerships • Weak “inter-governmental” planning and budgeting • Inadequate focus on “rural reality”

  30. Where are we know?

  31. Interim IDP March 2001 1st FULL IDP March 2002 3 X IDP Review Mar ’03-’04-’05 2nd FULL IDP March 2006 4xIDP Review Mar ’07-’10 3rd FULL IDP March 2011 4xIDP Review Mar ’12-’15 5 YEAR TERM OF OFFICE DEC 2000 - DEC 2005 5 YEAR TERM OF OFFICE DEC 2005 - DEC 2010 5 YEAR TERM OF OFFICE DEC 2010 - DEC 2015 Elections Dec 2000 Elections Dec 2005 Elections Dec 2010 July 2001 - June 2006 July 2006 – June 2011 JUL 2012-JUL 2017 STABILISATION Dec 2000 – 2002 CONSOLIDATION Jan 2003 – Dec 2010 SUSTAINABILITY Dec 2010 - Beyond Today 2004 – Year of second IDP review …

  32. Consider … 2002 ‘Score Card’ relevant? 60% 60% 60 % 45 % 45 % INSTITUTIONAL ARRANGEMENTS PARTICIPATION INTEGRATION &ALIGNMENT PLANNING-BUDGET LINK IDP METHOD • Community • Extern Roleplayers * dept’s / NGO’s private sector • Forum operation * area involvement • Mngt of process • Forum utilisation • District co-ordinate • External access • Guide Packs • Methodology * new ideas * prioritisation • Training: * target groups * business • Institutional model • Project & Info Mngt • IDP-budget process • Networking • Priorities > projects • Sectoral integration • Prescribe elements • Link to PMS • LM link to DM • Municipal-provincial linkages • Information flow • IGR structures • DM’s IDP role • PAWC IDP role • IDP projects in budget • Funds secured • CAPEX_ OPEX • Medium term budget outlay • Project design • Budget cycle • Project Mngt approach • Mngt of IDP • IDP Forum • Steering Committee • Project Teams • Councillors • IDP Team • Core skills

  33. Institutional arrangement Participation IDP methodology Integration Alignment Planning-budget link Implementation hampering IDP Team (strategic mngt) Core skills IDP within municipal systems Stakeholder engagement Forum / wards External stakehold’s resources Prioritisation tools Project teams Annual review cycle Sectoral issues/‘prescribed’ District-local mun’s Provincial-municipal (IGR) IDP-budget link (budget cycle) CAPEX & OPEX link to IDP Powers/functions Info flow We have clear ‘pointers’ to deal with …

  34. Let’s deal with them .. and make true developmental governance a reality! Thank You !

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