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Out of the Madness- Providing Adequately for Information Needs through a Consortium

Out of the Madness- Providing Adequately for Information Needs through a Consortium. Philosophies Assumptions Objectives Barriers Motivations and Results. Council of State Governments. American Council on Education. MEMBERS State Library 38 private liberal arts colleges

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Out of the Madness- Providing Adequately for Information Needs through a Consortium

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  1. Out of the Madness-Providing Adequately for Information Needs through a Consortium Philosophies Assumptions Objectives Barriers Motivations and Results Council of State Governments American Council on Education

  2. MEMBERS State Library 38 private liberal arts colleges 23 public two-year colleges 2 standalone medical schools (7 total med) 2 private universities 13 public universities Includes 7 law • +400,000 FTE 120 primary delivery sites

  3. 1987 Library Study Committee ReportThree Major Results • Creation of a Book Depository System for dense, off-site storage of library materials • Mandate that “the State of Ohio Implement, as expeditiously as possible, a statewide electronic catalog system.” • Appointment of a Steering Committee (consisting of librarians, faculty, administrators, and computer experts) to define the elements of such a system

  4. This 1989 planning paper called for the Ohio program “to be the most powerful statewide library and information system in the nation.”Included in the vision were: • Better access to and coordination in purchasing of our shared collections • Expanded access to electronic information resources • Improved access to information infrastructure • The promotion of improved scholarly communications • Improved and advantageous economies in the purchase and use of electronic information resources

  5. Why as a Consortium? • Most libraries DID NOT, DO NOT and WILL NOT have all the information resources their patrons need • The use of information is highly ELASTIC based on EASE of access Past is a bad predictor of the future • Current and future electronic information systems GREATLYease access

  6. Why as a Consortium?Realities of the current information marketplace • User expectations are rising in the “information age”. • If this IS a more information intensive age weneedmore information • If this IS a more information intensive age we need to invest in more information • But, it’s overpriced for a more information intensive age • And It’s priced such that individual libraries cannot leverage significantly greater access on limited funds

  7. Lately, More Motivation… • The Internet dot.com world as library • Portal-mania • Web CT as library(e.g. Questia) • E-book stores • Publisher to end-user • Text books as portals • Who will decide library direction • Statewide networking initiatives • K-12 quality initiatives • K-16 continuum initiatives • Work force and economic development initiatives • Distance learning initiatives

  8. Community Colleges catalogs - average 44,000 bib records – 1200 added per year • Liberal Arts Colleges catalogs – average 130,000 bib records – 2700 added per year

  9. Our Objective • Sustainable, increased student and faculty access to and use of library provided information to support and improve instruction and research…as a consortium

  10. How to meet the Objective • Getmore information and get more information(value) for each $ spentby creating an environment of increased access • Begintogain control over costs. Stable and realistic economic equation between publishers and libraries (what $ are and will be available) • Begin toknow more about thenew dynamics of information use in the electronic arena • Minimize duplication in technology. • Maximize services - integration and developments for all members

  11. OhioLINK Program Philosophies • User Empowerment rather than Mediation • Abundant rather than Rationed Access • Universal rather than Selective Access • Immediate rather than Delayed Access • Integrated rather than Segregated Access • Leveraged Spending rather than Reduced or Less Efficient Spending • Progressive, vested interest cooperation rather than parochial orientation

  12. Barriers • Underestimating Elasticity of Info Use • Viewing Info Use and Info Economics as a Static Equation- as an End Game • Selection over User-Driven models • Politics of Money • Lack of head-to-head competition • Habitually bad buyers – now held hostage by our patrons • Local mantra – “We’re different” • Local versus group economic optimization • Treating the consortium as a side-show • Too many players/pseudo-consortia

  13. So, what did we get to do the job?Why Central Funding?

  14. OhioLINK Central Funding • Capital –2 year budgets • FYs 89-92 $9.2 million • FYs 93-94 $10.8 million • FYs 95-96 $6.8 million • FYs 97-98 $5.0 million • FYs 99-00 $6.3 million • FYs 01-02 $7.5 million • Operating – 2 year budgets • FYs 90-91 $.4 million • FYs 92-93 $1.7 million • FYs 94-95 $4.4 million • FYs 96-97 $8.8 million • FYs 98-99 $11.5 million • FYs 00-01 $14.6 million • FYs 02-03 $18.7 million

  15. Comparison of Annual Costs for Statewide Database Access Licensed Individually and Licensed through OhioLINK

  16. OhioLINK Central staff Organizational Chart Governing Board Executive Director 25% Joint Tech. Planning Director As of 5/15/2000 Director - Library Systems Ast Dir Lib Sys Computing & Networking Ast Dir Lib Sys Database Management Ast Dir Lib Sys Mult Media Sys Ast Dir Lib Sys User Services Ast Dir Lib Sys Client/Server Applications Commun- ications Manager Office Manager Office Assistant 50% shared Systems Dev/Eng with OSC for DMC Systems Developer Sr. Systems Developer Systems Engineer Sr. Systems Engineer Systems Engineer 6.25 Librarians ---- 5.5 Technical ---- 4.0 Admin/Other

  17. OhioLINK Governance and Advisory Organization Governing Board -13 provosts Executive Director Central staff - 14.75 Technical Advisory Council Library Advisory Council User Advisory Council Cooperative Information Resources Management User Services Inter-Campus Services Database Management and Standards Lead Implementers

  18. ResultsWhat have we done?

  19. Regional Book Depositories Northeast 550,000 items stored Northwest 650,000 items stored Ohio State 1,100,000 items stored Southeast 350,000 items stored Southwest 1,000,000 items stored

  20. EJC Publishers • April 1998- Elsevier, Academic Press • Feb 1999- MUSE • Aug 1999- Kluwer, Springer-Verlag • Sep 1999- Wiley, APS • Apr 2000- MCB Press • May 2000- RSC • June 2000- IOP • July 2000- ACS • Sep 2000- AIP • Currently- 3000+ ISSN’s; +2.0 million articles • Next- Thieme, Blackwell Pub, CUP, others

  21. May 99 – Apr 00

  22. May 99 – Apr 00

  23. OhioLINK: THE INFORMATION STRATEGY

  24. CAT/REFERENCE/RESEARCH DATABASES SYSTEMS Electronic Journal Center 11 Pubs Proquest Global Rsch II DIGITAL-MEDIA CENTER Images, data, audio, video (library and 5 Com commercial) 9 Local Central Cat 73 + CRL DATAWARE 37 Journal Citation DB’s 11 Open Text tagged full text literature 3 ISI Web of Science 2 E-books netLibrary ITK 50 Web DB’s 23 vendor systems

  25. DMC Commercial Sources • Saskia +3000 art/architecture images • AMICO 50,000 museum supplied art images; grows 20,000 per year • Ohio Landsat 7 satellite images – new set every 16 days, 4 different views • Ohio Sanborn maps • 600 video physics demonstrations

  26. CAT/REFERENCE/RESEARCH DATABASES SYSTEMS Electronic Journal Center 11 Pubs Proquest Global Rsch II DIGITAL-MEDIA CENTER Images, data, audio, video (library and 5 Com commercial) 9 Local Central Cat 73 + CRL DATAWARE 37 Journal Citation DB’s 11 Open Text tagged full text literature 3 ISI Web of Science 2 E-books netLibrary ITK 50 Web DB’s 23 vendor systems

  27. CENTRAL-LOCAL CATALOG RESOURCE SHARING SYSTEM 1.SINGLE VENDOR 2. REAL TIME UPDATING 3. PATRON INITIATED NON-MEDIATED BORROWING 4. LOWER $$/Unit FILL 5. 50K TO +500K filled ILL’S PER YEAR 6. GROUP COLLECTION and CIRC DATA III LS III LS III LS III Central Catalog III LS III LS

  28. CAT/REFERENCE/RESEARCH DATABASES SYSTEMS Electronic Journal Center 11 Pubs Proquest Global Rsch II DIGITAL-MEDIA CENTER Images, data, audio, video (library and 5 Com commercial) 9 Local Central Cat 73 + CRL DATAWARE 37 Journal Citation DB’s 11 Open Text tagged full text literature 3 ISI Web of Science 2 E-books netLibrary ITK 50 Web DB’s 23 vendor systems

  29. CAT/REFERENCE/RESEARCH DATABASES SYSTEMS Electronic Journal Center 11 Pubs Proquest Global Rsch II DIGITAL-MEDIA CENTER Images, data, audio, video (library and 5 Com commercial) 9 Local Central Cat 73 + CRL DATAWARE 37 Journal Citation DB’s 11 Open Text tagged full text literature 3 ISI Web of Science 2 E-books netLibrary ITK 50 Web DB’s 23 vendor systems

  30. CAT/REFERENCE/RESEARCH DATABASES SYSTEMS Electronic Journal Center 11 Pubs Proquest Global Rsch II DIGITAL-MEDIA CENTER Images, data, audio, video (library and 5 Com commercial) 9 Local Central Cat 73 + CRL DATAWARE 37 Journal Citation DB’s 11 Open Text tagged full text literature 3 ISI Web of Science 2 E-books netLibrary ITK 50 Web DB’s 23 vendor systems

  31. CAT/REFERENCE/RESEARCH DATABASES SYSTEMS Electronic Journal Center 11 Pubs Proquest Global Rsch II DIGITAL-MEDIA CENTER Images, data, audio, video (library and 5 Com commercial) 9 Local Central Cat 73 + CRL DATAWARE 37 Journal Citation DB’s 11 Open Text tagged full text literature 3 ISI Web of Science 2 E-books netLibrary ITK 50 Web DB’s 23 vendor systems

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