Mercer County Council of PTAs. ABCs of PTA Monday, June 3, 2013 7PM Reynolds Middle School. The Big Things (Things your General Members Need to Know About). $ Money = Audit, Budget, Fundraising. Audit. First things first
ABCs of PTA
Monday, June 3, 2013
7PM Reynolds Middle School
GET A GOOD TREASURER
Get a committee together in June, July or August and knock this out. Include as many people as you can. Present it to your General Membership for Approval when school starts.
Doris Harris firstname.lastname@example.org
must be approved by your
at least 2 months
before your officers are
There shall be a nominating committee composed of _____ (at least three and always an uneven number) who shall be elected at a regular general membership meeting, at least two months prior to the election of officers.
The president is not a member of this committee and, therefore, does not attend its meeting(s) in any capacity. The president should ensure that the nominating committee has:
Stick to the issue at hand.
Respect differences of
Be kind, courteous, and
See the NJPTA President’s Guide for a simple
breakdown of Parliamentary Procedure and motions.
Good Procedure Books are VERY HELPFUL.
The chair does not do
ALL the work
How the National PTA Serves the Local PTA Resources All presidents receive free of charge:
• Quick Reference Guides – Information about all phases of parent-teacher work. Our Children – National PTA’s magazine focusing on issues to keep leaders abreast of current issues.
• Many other publications on specific subjects designed to help PTA board members.
• Publications can also be accessed on the National PTA website at www.pta.org.
• E-Learning, a computer-based training program available at www.pta.org
Taken from the NJPTA Presient’s Guide.
• National PTA provides a voice in Washington representing PTA positions before Congress and government agencies.
• National PTA, through its annual resolutions, provides the PTA with a vehicle by which concerns that are national in scope can be addressed throughout the nation.
• National PTA represents you on many committees, commissions and boards of directors.
• State presidents serve on the all-volunteer National PTA Council of States providing an avenue for two-way communication between State PTAs and the National PTA.
Taken from the NJPTA President’s Guide.
How New Jersey PTA Serves the Local PTA Resources All local PTA presidents receive free of charge:
• New Jersey State PTA Handbook – A guide prepared specifically for PTA leaders
• New Jersey Parent-Teacher – The official bulletin of New Jersey PTA, which focuses on the work of, and ideas for, PTAs and PTA people
• NJPTA Website – www.njpta.org – an excellent source of information on what’s going on in NJPTA and a source for all NJPTA references, such as state handbooks and guidebooks and information on how to contact your state and county board members.
• Publications – Guides and brochures of specific topics and issues
• Leadership Packets – Special packets prepared for the leaders of local PTAs
• Mailings on timely issues
• Materials that are prepared to provide ready answers
• State PTA representatives who are available to answer questions and to provide guidance on specific subjects
• New Jersey PTA maintains an office in Mercerville to provide service to its local PTAs and councils.
• Local PTAs may purchase liability insurance and bonding coverage at NJPTA’s group rate (see NJPTA Handbook – “Statement on Insurance”).
Most counties publish a directory containing the names, addresses, emails and phone numbers of all county council board members.
County council presidents are available to provide assistance when requested.
County chairs are available to answer questions about specific topics and to provide resources.
A county council newsletter is published to provide information about county conferences and other important information.
County councils offer a variety of conferences and workshops for local PTAs to provide an opportunity for leadership training and a chance to explore the functions of PTA beyond the local level.
A local PTA president is a leader who:
• Knows that board members are working with, not for, him/her.
• Knows that board members are partners in the work and share in the successes.
• Builds leaders and helps board members to develop and grow.
• Recognizes that the more leaders an organization has, the stronger it is.
• Is a self-starter, creates plans, and sets them in motion.
• Has a sense of humor.
• Assigns jobs and lets people do them.
• Knows that doing it all himself/herself trains no one, involves no one, and makes everyone lose interest.
• Knows that his/her job is being sure that everyone’s job is done and believes that confidence in board members gives them confidence in themselves.
• Has the courage to tackle difficult issues, making sure that the board has first voted to support their actions.
• Is supportive of board members’ ideas and encourages them to carry them through.
• Checks with his/her county council president or region director if unsure of PTA policy.
Taken from NJPTA President’s Guide.
1. Call meetings to order on time and proceed with the business.
2. Maintain a fair and impartial position at all times.
3. Prepare an agenda for each meeting with the minutes previously provided by the recording secretary and give copy of proposed agenda to Recording Secretary.
4. Have a copy of the current NJPTA-approved, Local PTA Bylaws with him/her at every meeting.
5. Vote when voting is by ballot. In other cases, the president may vote to create or break a tie. (Do not reflect or show your vote if by voice or hand, just include your vote in the count.)
6. File his/her signature at the bank at which the funds are deposited.
7. Sign all checks with the treasurer.
8. Represent the PTA at all district or state functions when invited, or assign an alternate.
9. Appoint chairs of standing committees (if bylaw directed), or have agenda time to do so at executive meeting.
10. Coordinate the work of officers and committees so that the goals of the PTA are realized.
11. Prepare a calendar for the year with the executive committee.
12. Share all National PTA, NJPTA, and County PTA mailings and other information with all Local PTA members, especially the chairs.
13. Notify the County PTA and NJPTA of any change of address.
14. Complete the report forms from NJPTA or County PTA in a timely fashion. Return the NJPTA form for change of officers immediately following elections, or ensure that the secretary does so.
15. Sign all contracts for the association as President.
The current NJPTA Membership Chair is our very own former Mercer County President Donna Hackett . She is here tonight conducting the Membership Workshop.
Don’tever, ever speak ill of your predecessor. She/he did the best she could at the time .
Do - Recognize and praise your volunteers heartily and often.
Do – Get a Good Treasurer!
Do - Delegate, delegate, delegate. You can’t do everything yourself. Figure out who is good at what and let them run with it. Don’t let your ego get in your way.