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Case Managers Conference February 2013

Case Managers Conference February 2013. ARNG Medical Team. Vision An integrated medical readiness team…providing innovative leadership in a dynamic environment…assuring ready and deployable forces for federal, state and community missions Mission

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Case Managers Conference February 2013

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  1. Case Managers ConferenceFebruary 2013

  2. ARNG Medical Team • Vision • An integrated medical readiness team…providing innovative leadership in a dynamic environment…assuring ready and deployable forces for federal, state and community missions • Mission • To promote the medical readiness of the Army National Guard • Goals • Support deployment of a healthy force – Soldiers • Support deployment of the medical force – Units • Facilitate Warriors in Transition and Family Care – Beneficiaries

  3. MEDCHART

  4. MEDCHART The Medical Electronic Data (for) Care History And Readiness Tracking (MEDCHART) will enable a customizable, centralized approach to managing all aspects of a Soldier's medical readiness information and care history.

  5. MEDCHART Vision • Single Login for all MEDCHART applications • Better Reporting and Decision Support with MRR • eCase was the first application integrated into the MEDCHART framework • MRR is the second application integrated into the MEDCHART framework • Customizable Homepage

  6. Automated Voucher System (AVS)

  7. History • 2001- Medical Readiness pilot program • 2002- Pilot program for MED DET capability • 2003- AVS is created 2001 2002 2003

  8. Application Features • Automated Distribution • Individual Vouchers or Group Mass Events • Management Budget Tool • Web Interface with MEDPROS • Ad-Hoc Reporting feature

  9. User Role Matrix

  10. Individual Voucher Life Cycle

  11. Mass Event Types Roster Estimated

  12. Mass Event Life Cycle

  13. Dental Classification (DenClass)

  14. History • Dental Event Workflow • Dental Classifications • Standardized Documentation 2003 2006

  15. Application Features • Create Dental Mass Events • Create Treatment Plans • Update Dental Classifications • Upload Radiographs • Upload DD Form 2813 • View Soldier Documentation • Reporting

  16. User Roles

  17. Reserve Component DRC Flow

  18. Medical Protection System (MEDPROS)

  19. History • Tracking Soldier Immunizations, Medical Readiness and Deployability Data 2006 2008 1998

  20. System Features • MEDPROS • MEDPROS Web Reporting • MEDPROS Mainframe (QWS3270) • MEDPROS Web Data Entry (MWDE) • Medical Health Assessment (MHA) • e-Profile

  21. User Access

  22. Medical Readiness (MR) Classification Medical Readiness Classification (MRC) will be based on the lowest classification for the Soldier. • MRC 1 – Meets all Requirements and Dental Readiness Class 1 or 2 (Green) • MRC 2 – Correctable within 72 hours (Amber). Soldier is Deficient in one of the following: • DNA • HIV • Immunizations (IMM) (Routine Adult Immunization Profile) • Individual Medical Equipment (IME) – (Mask Inserts (1MI), 2 pair eye glasses (2PG), Military Combat Eye Protection Inserts (MCEP-I), Medical Warning Tags (MWT), and Hearing Aid with Batteries (HAB) • MRC 3A - Correctable within 30 Days (Red). Soldier is Deficient in one of the following : • Dental Readiness Class 3 (DRC3) • Temporary profiles with a 3 or 4 in the PULHES that is less than 31 days – DL6 • MRC 3B - Correctable in more than 30 days (Red). Soldier is Deficient in one of the following: • Permanent Profile without a completed board and/or Profile Code of “F, X, V” – DL1 • Permanent Profile with a 3/4 in the PULHES, MAR2 in progress – DL2 • Permanent Profile with a 3/4 in the PULHES, MEB/PEB in progress – DL3 • Temporary profile with a 3/4 in the PULHES that is greater than 30 days – DL4 • Pregnant – DL5 • MRC 4 – Status is unknown (Red). Soldier is Deficient in one of the following: • Periodic Health Assessment • Dental Readiness Class 4

  23. Medical Health Assessments (MHA)

  24. MHA (PHA/DHA/Referral Tracking)

  25. PHA User Roles

  26. Health Readiness Record (HRR)

  27. History • Electronic Repository for Medical, Dental and Personnel Documents 2006 2010

  28. Application Features • Viewing Documents • Single Document Uploading • Document Organization • Batching • Soldier Record Administration

  29. User Role Matrix

  30. Document Interface HRR e-Profile eMMPS DenClass eCase Soldier Record Xchange (SRX) Image Database

  31. HRR Single Document Upload • Step 1 • Upload Single Document into HRR • Step 2 • Confirm document belongs to the right Soldier and is in the right Soldier document folder and Approve the document

  32. HRR Batching • Step 1 • Scan soldier file by SSN or multiple documents by type • Step 2 • Index/re-organize batch into correct Soldier document folder

  33. Upcoming Updates v2.0.5.0 • Behavioral Health and Sensitive data • Three document types in HRR • Any document can be indexed as Non-Sensitive, Behavioral Health or Sensitive • Web Method for receiving Behavioral Health and Sensitive data from eCase • Behavioral Health Audit Report • Generate HRR Archive records

  34. eCase

  35. Application Features • Create Cases • Manage Cases • Manage Health Assessment Referrals • Generate SF 600 and SF 513 • Tasking • Reporting

  36. User Role Matrix

  37. Case Management

  38. Recent Updates v1.0.7.0 • Region Restriction rules • Case Assignment now required at creation • Tasking functionality has been added

  39. e-Profile

  40. History • Global Creating and Tracking of all Profiles 2006 2008 2010

  41. Application Features • Electronic Forms and Memos • Automated Distribution • MAR2 process • Interfaces with HRR and MEDPROS • Reporting

  42. User Role Matrix

  43. The Physical Performance Evaluation System The Physical Disability Evaluation System A provider determines that a soldier has a medical limiting condition Recording Procedures Soldier meets Retention Standards Soldier does not meet Retention Standards Appropriate profile is issued Appropriate profile is issued Medical condition is non-duty related Medical condition is duty related Temporary Profile is issued A Permanent 2 Profile is issued A Permanent 3 Profile is issued Soldier elects a non-duty PEB Soldier is referred to MEB Soldier recovers Soldier is issued a permanent profile PEB - Fit PEB - Unfit Soldier continues with physical disability processing Soldier is referred to MAR2 PEB - Fit PEB - unfit Soldier is retained in MOS Soldier is retained with a change in MOS Soldier is retained with a trial duty Appropriate disability is awarded Legend Medical Action Military Personnel Action Active Component Action MAR2 – MOS Administrative Retention Review MEB – Medical Evaluation Board PEB – Physical Evaluation Board Soldier returns to duty Soldier receives Administrative Discharge

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