Process. Establish relationships with the vendorsCase manager contacts vendor to explain the project and see if they will accept a letter of guarantee for payment within 30 days.Send contact and mailing information of vender to Darlene Foster @ [email protected] Assessment Release o
Keep in mind case managers will be completing a Staff Certification form indicating responsibility for approval and repayment of funds upon HUD’s request.
**Do not contact Supervisor to discuss a request for HPRP funds with the client in your office.
** Please take time to write legibly or fill out electronically all information requested on the Purchase Order. If it cannot be read or is incomplete, it cannot be paid.
Supervisor: Approval of
Purchase Order and scenario
HPRP Office provides Purchase Order Number
DOCUMENTATION/EXPENDITURE OF FUNDS
Case manager: Fax HPRP Office
PO + Documentation
ARCH/HPRP Office Vendor
Guidelines: … All Letters of Guarantee come from the HPRP office
… HPRP office will mail or fax Letters of Guarantee only when
PurchaseOrder has been received with documentation &
documentation is approved.
Letter of guarantee
540 South Perry Street PO Box 451
Montgomery, AL 36104 Montgomery, AL 36101
Phone: (334) 239-7833
Fax: (334) 239-8263
Felicia Jackson: [email protected]
cell (334) 201-5703
Darlene Foster: [email protected]
Kallie Owen: [email protected]
Victoria Paterson: [email protected]
Phone: (334) 832-4842
Phone (334) 832-4842