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Operation GREY FLAG Debrief Session. Pacific Region Exercise #4 25 March – 3 April 2007. Agenda. Welcome, Acknowledgements & Setup EXCON Team Intro Review Exercise Timeline Review Results Produced Participating Wing Debriefs Other Feedback Q&A Closing Comments. Welcome.

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operation grey flag debrief session

Operation GREY FLAG Debrief Session

Pacific Region Exercise #4

25 March – 3 April 2007

agenda
Agenda
  • Welcome, Acknowledgements & Setup
  • EXCON Team Intro
  • Review Exercise Timeline
  • Review Results Produced
  • Participating Wing Debriefs
  • Other Feedback
  • Q&A
  • Closing Comments

Grey Flag Debrief Session

welcome
Welcome
  • Thanks for taking the time to participate
  • Just completed Pacific Region Exercise #4
    • 25 Mar – 03 Apr 07 (inclusive)
  • Tonight is our opportunity to do a comprehensive review of the scenario and our (individual and collective) performance

Grey Flag Debrief Session

who s on the phone
Who’s on the phone?
  • Invited Guests
  • Pacific Region Staff
  • USAF Liaison (PLR) Staff
  • Participating Wing Staff
  • Other Agency Reps

Grey Flag Debrief Session

participating wings
Participating Wings

Grey Flag Debrief Session

acknowledgements
Acknowledgements
  • Col. Ernie Pearson (PCR CC)
    • Been an enthusiastic supporter of the activity
  • Col. Larry Myrick (PCR CV)
    • Without his vision and leadership, this idea would have never gotten off the ground
  • Col. Jim Denton
    • Special advisor to the EXCON team
  • Lt. Col. Mike Lewis
    • Key driver to “making the magic happen” since its inception

Grey Flag Debrief Session

excon team intro

EXCON Team Intro

Maj. Kenneth (“kengon”) Gonzalez

EXCON Team Lead

pcr excon team
CAP

Lt. Col. Mike Lewis

Maj. Ken Gonzalez

Maj. Wayne Stuart

Lt. Richard Bingham

Lt. Steve Karl

Lt. Tiffany Kolosick

Lt. Tolga Tarhan

Lt. Rick Woods

USAF

Col. Jim Denton

Maj. Rod Gisi*

Maj. Lincoln Keill

PCR EXCON Team

NOTE: While these are the key players that influenced the outcome, many others helped and volunteered their services.

They know who they are and should consider themselves acknowledged for their respective contributions.

Grey Flag Debrief Session

objectives
Objectives
  • Exercise the full range of CAP capabilities
  • Develop and evaluate Wing-to-Wing command, control, and communications (C3) capabilities
  • Begin the process of establishing evaluation criteria for Region and Wing performance
    • Both qualitative and quantitative measures

Grey Flag Debrief Session

design guidelines
Design Guidelines
  • Provide realistic HLS and disaster relief scenarios as a driving force for a variety of CAP tasks.
  • Ensure that the tasks fall within the guidelines and constraints for CAP operations (like posse comitatus)
  • Ensure that tasks can be completed safely

Grey Flag Debrief Session

what we did
What We Did
  • Constructed the Back Story
  • Wrote the Master Timeline (MSEL)
  • Created the Tasks & Informational Messages
  • Checked all the work for consistency
  • Created the technology support
  • Staffed the phones (EXCON, FAA, NOC, etc.)
  • Implemented the Plan
  • … and had a great time doing it!

Grey Flag Debrief Session

special recognition
Special Recognition
  • Lt. Tolga Tarhan
    • Provided logistics and technology support that made the exercise as easy as it was to execute
    • His company (PBNext) has been donating their services/support to my CAWG HLS team for the past year
      • Please join me in appreciating them for their ongoing support

Grey Flag Debrief Session

review exercise timeline

Review Exercise Timeline

Lt. Col. Mike Lewis

Exercise Director

scenario overview
Scenario Overview
  • While docked in Azkhrackistan, a container ship is loaded with a number of containers filled with explosives and other items to support terrorist activities.
  • The container ship will dock at ports in Hawaii, Alaska, Washington, and California.
  • Azkhracki trained terrorist cells will rendezvous with the containers, and using rented trucks, transport the explosives to events throughout the Western U.S.

Grey Flag Debrief Session

scenario timeline pre exercise
Scenario TimelinePre-exercise
  • The container ship Moribund departs Azkhrackistan
  • Moribund offloads in HI, AK
  • The CIA gathers intelligence that large quantities of materials used for making bombs has been going to Azkhrackistan.
  • Moribund offloads in WA, and

Northern CA

Grey Flag Debrief Session

scenario timeline day 1 sunday
Scenario TimelineDay 1, Sunday
  • The CIA learns about a drunk Azkhracki who was boasting about how he helped load a ship with bombs to hit the infidels and bring them to their knees.
  • NOTE: Starting on day 1 and continuing throughout the exercise period, background news articles will be provided to participating wings for dissemination to the membership.

Grey Flag Debrief Session

scenario timeline day 2 monday
Scenario TimelineDay 2, Monday
  • Moribund offloads in C. CA

Grey Flag Debrief Session

scenario timeline day 3 tuesday
Scenario TimelineDay 3, Tuesday
  • FBI begins to notice a higher level of activity among “groups of interest.”

Grey Flag Debrief Session

scenario timeline day 4 wednesday
Scenario TimelineDay 4, Wednesday
  • DHS, based on the CIA Intel from Azkhrackistan coupled with reports that the FBI has of an increase in activity among some of the “groups of interest,” raises the alert level to “Orange” while continuing to determine which (if any ship) is carrying explosives.

Grey Flag Debrief Session

scenario timeline day 4 wednesday cont
Scenario TimelineDay 4, Wednesday cont.
  • ALNOT issued for a missing (possibly stolen) A/C from N. CA. AFRCC requests ramp search of likely airports based on NTAP data.

Grey Flag Debrief Session

scenario timeline day 5 thursday
Scenario TimelineDay 5, Thursday
  • CAP conducts ramp searches in WA, OR, CA, and NV
  • Intelligence suggests the containers being used are blue Hanjin containers.
  • FBI and local authorities investigate ports. Finds a number of inconsistencies with paperwork concerning Hanjin containers.

Grey Flag Debrief Session

scenario timeline day 6 friday
Scenario TimelineDay 6, Friday
  • FBI and other agencies search area in vicinity of ports but are unable to locate any of the suspicious containers.
  • FBI requests aerial route searches of routes leaving port cities looking for Hanjin containers to begin the following day.
    • Immediate radio report’s are requested for each container spotted.
    • The request for CAP assistance was accepted by the CAP National Operations Center

Grey Flag Debrief Session

scenario timeline day 7 saturday
Scenario TimelineDay 7, Saturday
  • CAP starts the search for Hanjin containers.
  • The National Rodeo, a special event, is being held in Santa Maria, CA. Gov. Harry Tasker and other dignitaries are in attendance.
  • Major explosion during rodeo. Initial reports indicate a gas main leak/explosion.
  • Hundreds killed, over 1000 injured. Local authorities request state assistance.
  • OES requests CAP to transport blood from VNY to SMX.

Grey Flag Debrief Session

scenario timeline day 7 continued
Scenario TimelineDay 7 continued
  • Due to the amount of rubble, OES requests search dogs be brought in to assist in looking for survivors.
  • CAP transports dogs from CA, NV, and AZ.
  • OES requests Federal assistance.

Grey Flag Debrief Session

scenario timeline day 7 continued1
Scenario TimelineDay 7 continued
  • FBI discovers remnants of a U-Haul truck identified as the bomb vehicle. Remnants of packing materials and documents consistent with Hanjin Shipping Company was discovered.

Grey Flag Debrief Session

scenario timeline day 8 sunday
Scenario TimelineDay 8, Sunday
  • President declares Santa Maria a Federal Disaster Area.
  • DHS raises threat level to “Red.”
  • Public is informed CA explosion was a terrorist event.
  • FBI requests CAP modify search to look at rest stops for UHaul/Hanjin.
    • CAP also asked to take aerial photos of rest stops to identify possible meeting locations.

Grey Flag Debrief Session

scenario timeline day 8 continued
Scenario TimelineDay 8 continued
  • After terrorism announcement, people in and around Santa Maria try to flee the area causing massive traffic jams. California’s OES requests SDIS equipped A/C to augment CHP in monitoring ingress/egress routes to the affected area.

Grey Flag Debrief Session

scenario timeline day 9 monday
Scenario TimelineDay 9, Monday
  • FBI discovers one cell in WA. While they do not know about other cells, they discover evidence that the transfer of material to the U-Haul's may be taking place under cover of trees.
  • FBI tasks ARCHER system to cover likely areas to try to pick out target through trees.

Grey Flag Debrief Session

scenario timeline day 10 tuesday
Scenario TimelineDay 10, Tuesday
  • Photos delivered to FBI.
  • Exercise Ends.

Grey Flag Debrief Session

review results produced

Review Results Produced

Lt. Tolga Tarhan & Lt. Rick Woods

Exercise Controllers

what worked
What Worked
  • Aircrews and Ground Teams can readily deploy and get the task done without much supervision
    • Hasn’t been an issue, historically speaking
  • ORWG/CAWG both had to pull resources to enable “real world” response
  • Most participants demonstrated a good sense of humor, even under pressure

Kudo!

Kudo!

Grey Flag Debrief Session

what worked1
What Worked
  • Great deal of initiative demonstrated
    • WAWG established a mailing list for exercise traffic
    • AKWG started taking photos on the routes without having to be asked
  • Several examples of Wings working to “churn out results” until they were done
    • AKWG, ORWG

Kudo!

Kudo!

Kudo!

Grey Flag Debrief Session

what didn t work
What Didn’t Work
  • Lack of Customer Service Orientation
    • One dog team handler spent over 16-hours awaiting a response (on standby)
    • No one offered a Liaison Officer
    • No follow up questions to ensure tasks were understood
    • Little communications with the “Customer” to ensure their needs were being met
      • Need to treat EXCON like a real customer!
  • Multiple instances of failed transitions between key incident staff members

Grey Flag Debrief Session

what didn t work1
What Didn’t Work
  • Fight like you train, train like you fight”
    • Have to take the exercise seriously
    • Asking the question “if this were a real mission, what would I do?” and then taking an appropriate action
      • Issues with tasking resources for Night and IFR conditions
  • Need to check e-mail frequently during these types of operations
    • Caused some lags in response

Grey Flag Debrief Session

what didn t work2
What Didn’t Work
  • EXPLAN Review
    • If we start out with a bad phone/e-mail list, it just gets worse
    • EXPLAN forms the agreement between EXCON and the participants
      • Not written in stone! Most issues can be prevented or negotiated out
  • Only EXCON has authority to alter the timeline or participation
    • Self-induced changes are unacceptable
    • Relates back to the “train like you fight” comment
    • Ask the question: “Do I have enough resources to do it properly?”

Grey Flag Debrief Session

mio operations
MIO Operations
  • Not a discrete task per se
    • Was completely intentional to see what would get done
  • No unauthorized releases of PCR Exercise Confidential Material
  • Great job of coordination by the MIOs into their own informal pool/JIC
  • Tom Traver’s efforts in getting us real media coverage
    • Yielded national-level results/awareness

Kudo!

Kudo!

Grey Flag Debrief Session

state agency contact
State Agency Contact
  • Same Night
    • WAWG, ORWG
  • Next Day
    • HIWG
  • Three Days Later
    • NVWG
  • Unaccounted For
    • AKWG, CAWG*

Grey Flag Debrief Session

alert level upgrades
Alert Level Upgrades
  • Yellow to Orange

Kudo!

Grey Flag Debrief Session

alert level upgrades1
Alert Level Upgrades
  • Orange to Red

Grey Flag Debrief Session

resource reports
Resource Reports
  • Asked for list of resources and their status from each participating Wing

Grey Flag Debrief Session

missing a c alnot
Missing A/C ALNOT
  • Generally, the operation was handled well by the Wings. Not all sites were completed
  • Some Wings showed great initiative
    • Using FBOs & other parties for ramp checks
    • Doing good intel work to help gain clues
  • Several Wings
    • Provided no progress updates during the search
    • Provided no reports on results of the search
    • Only reported person-hours invested
  • WAWG provided a 122 w/in an hour of closing

Kudo!

Kudo!

Grey Flag Debrief Session

route search
Route Search
  • No consistency in reporting what was getting done while it was getting done
    • Allowing for customer input and altering plans
  • Actual Sightings

Grey Flag Debrief Session

blood dog transport
Blood/Dog Transport
  • 1 of 3 completed within timing requested Poor communication/expectation setting with the receiving party
  • Aircrews
    • Did not “bust” the TFR in SMX
    • Did appropriate W&B calculations

Kudo!

Grey Flag Debrief Session

photo recon
Photo Recon
  • In general, photo quality was good
  • Anything delivered that night was counted as being delivered “on time”

Grey Flag Debrief Session

example of the day
Example of the Day

Grey Flag Debrief Session

participating wing debriefs

Participating Wing Debriefs

Various Wing Representatives

alaska wing
Alaska Wing
  • What went well?
  • What didn't go so well?
  • What was missing or missed?
  • What would you do differently?
  • How could the exercise be better?

Grey Flag Debrief Session

hawaii wing
Hawaii Wing
  • What went well?
  • What didn't go so well?
  • What was missing or missed?
  • What would you do differently?
  • How could the exercise be better?

Grey Flag Debrief Session

washington wing
Washington Wing
  • What went well?
  • What didn't go so well?
  • What was missing or missed?
  • What would you do differently?
  • How could the exercise be better?

Grey Flag Debrief Session

oregon wing
Oregon Wing
  • What went well?
  • What didn't go so well?
  • What was missing or missed?
  • What would you do differently?
  • How could the exercise be better?

Grey Flag Debrief Session

nevada wing
Nevada Wing
  • What went well?
  • What didn't go so well?
  • What was missing or missed?
  • What would you do differently?
  • How could the exercise be better?

Grey Flag Debrief Session

california wing
California Wing
  • What went well?
  • What didn't go so well?
  • What was missing or missed?
  • What would you do differently?
  • How could the exercise be better?

Grey Flag Debrief Session

other feedback

Other Feedback

Maj. Gonzalez

ca oes feedback
CA OES Feedback
  • OES was engaged for CAWG late in the game
  • Suggested that we use "GPS Photo Link" software or similar capability
  • Alternate delivery format suggested
    • Photo only (unaltered images)
    • Tasking instructions & field comments
    • Associated GIS data (GPS track)
  • Task Observation: Calling out general intersections makes an assumption that the crew has a mapping capability to find it. Reconcile task detail with the information systems capability that exists for the crews

Grey Flag Debrief Session

ca oes feedback1
CA OES Feedback
  • Including the task documents with the images is excellent
  • Suggested using a handheld GPS and Camera together and deliver the “entire package” for processing
    • Would give them all of the info that they would want
    • There are limitations to be considered
      • Equipment availability
      • Cost

Grey Flag Debrief Session

q a open mic

Q&A / “Open Mic”

All Participants

potential topics
Issues

Concerns

Feedback

Observations

Etc.

Additional Input

Suggestions

Questions

Constructive Criticism

Potential Topics

Anything / Everything is Fair Game!

Grey Flag Debrief Session

closing comments

Closing Comments

Lt. Col. Lewis & Maj. Gonzalez

final thoughts
Final Thoughts
  • This is a marathon run, not a sprint.
  • Ultimately, we will succeed or fail as a team.
  • None of us has the all the time, expertise or connections to be successful alone. By working as a team, we’ll be working smarter, not harder.
  • Our customers need to be our measurement for whether we’re successful or not.
  • How we measure our success should recognize both individual and organizational accomplishment.

Grey Flag Debrief Session

send us your aars
Send Us Your AARs!

Send Via E-mail To:

pcrex4@pcr-occ.org

Grey Flag Debrief Session

pcr command
PCR Command

The bosses get the final word...

Grey Flag Debrief Session

send us your aars1
Send Us Your AARs!

Send Via E-mail To:

pcrex4@pcr-occ.org

Grey Flag Debrief Session