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Office Paper Buying Guide. What’s the issue with Paper?. Vanderbilt spends over $600,000 annually on office paper for Copiers & Faxes Laser & Ink Jet Printers Over 150 different types and sizes of paper are routinely purchased

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What s the issue with paper
What’s the issue with Paper?

  • Vanderbilt spends over $600,000 annually on office paper for

    • Copiers & Faxes

    • Laser & Ink Jet Printers

  • Over 150 different types and sizes of paper are routinely purchased

  • 50% of users either overspend on paper or experience unsatisfactory results by using the wrong paper for the job

  • 20% of the total Vanderbilt paper spend still occurs with non-contract suppliers

    • Risk paying higher than contract prices for paper

    • Reduces our negotiation leverage for future contracts


Paper solution
Paper Solution

  • Procurement Services has created this Office Paper Buying Guide to help you

    • Select the right paper for the job

    • Order the right paper from the right supplier quickly and efficiently

    • Get the results you want

    • Save money, time and effort


What type of paper to buy
What type of Paper to Buy?

  • Many types of Office Paper are specifically designed for specialized applications as well as general purpose printing and copying

  • Six major categories:

    • Multi-Purpose Paper

    • Laser Printer Paper

    • Inkjet Printer Paper

    • Color Copier Paper

    • Recycled Paper

    • Security Paper

  • Product Listings on pages 13-14


Paper terminology
Paper Terminology

  • Office Paper comes in a bewildering array of colors, finishes, weights, sizes and packages

  • Acid-Free – Paper made without process acids. Has a longer shelf life and is good for long term archiving without turning yellow

  • Basis Weight – The weight of 500 sheets of paper measured in lbs. The higher the weight the thicker and more substantial the paper (16lbs, 20lbs and 24lbs are common weights)

  • Brightness – Measures how much light the paper will reflect. The higher the number the brighter (or whiter) the paper. A 96 brightness is visibly whiter than a 92 brightness

  • Caliper – The thickness of paper measured in thousandths of an inch or in millimeters. The higher the caliper the thicker the paper

  • Post Consumer Fiber – The previously used paper material contained in recycled paper. Expressed as a percentage

  • Ream – The basic bulk unit of paper equal to 500 sheets of paper

  • Sizes – U.S. standard measurements 8.5” x 11” (Letter), 8.5” x 14’ (Legal); European sizes (A4, A5, etc.)

  • Smoothness – The smoother the paper the sharper the printed image. The lower the smoothness number the smoother the paper


Multi purpose paper
Multi-Purpose Paper

  • Multi-purpose copier paper – everyday workhorse

  • Common Uses:

    • Proofs and drafts

    • e-mails, interoffice correspondence

    • Forms

    • General copying and printing needs

  • What to Look For:

    • Brightness: 90-92 range

    • Weight: 16-20 lb should be sufficient for all needs

    • Smoothness:170-160 range (lower the better)

  • Benefits:

    • Multi-use papers deliver reliable performance in a variety of office imaging equipment

    • Economical and competitively priced

    • Available in all common sizes


Laser printer paper
Laser Printer Paper

  • Laser Printer Paper – Optimized for use on laser printers when appearance is important

  • Common Uses:

    • Executive reports, Contract documents, legal documents

    • Analyses charts and graphs (especially when printing in color)

    • Announcements with complex graphics

  • What to Look for:

    • Brightness: 92–96 range

    • Weight: 22-32 lbs. These papers have a more substantial feel than multi-purpose paper

    • Smoothness: 100–80 range. Smoother surface yields clean, sharp images

  • Benefits:

    • Various grades available for everyday and presentation use

    • Improves laser printer performance especially for color and complex graphics


Inkjet printer paper
Inkjet Printer Paper

  • Inkjet Printer Paper – Insures images print cleanly without bleeding

  • Common Uses:

    • Proposals, Presentations, Flyers

    • Any general printing especially with color images

  • What to Look For:

    • Brightness: 96

    • Weight: 20-24 lbs

    • Smoothness: 100 or lower

  • Benefits:

    • Formulated to hold the liquid ink on the surface and insure dense, full colors and text

    • Higher weight and opacity permits 2-sided color printing

    • Cost effective way to produce colorful, complex presentation materials

      Tips:

    • Matte-coated inkjet printer papers feature rich texture and offer brilliant color prints

    • Gloss-coated papers offer a shimmer that makes the document stand out


Color copier paper
Color Copier Paper

  • Color Copier Paper – Specifically formulated to produce vivid colors and contrast when used in color copiers

  • Common Uses:

    • Brochures or Flyers

    • Reports especially those with graphs and charts

    • Executive Reports or documents

  • What to Look For:

    • Very High Brightness: 98

    • Weights: 28 lbs for text pages and 60-80 lbs for Covers

    • Smoothness: 40 or better

    • Opacity: 94-98

  • Benefits:

    • Superior color rendering and contrast

    • Quality allows copier jobs to be produced “in house” instead of externally printed

    • Maximizes investment in color copier equipment by increased job quality and production volume


Recycled paper
Recycled Paper

  • Recycled Paper is made with post-consumer paper materials, is acid-free and processed without the use of chlorine bleach

  • Types Available:

    • Multi-purpose, Laser and Color copy, papers

  • What to Look For:

    • Recycled Paper offers all the same qualities as new paper as well as the same quality guarantees.

    • Available in 30% – 100% post-consumer content

  • Benefits:

    • Compatible with all copiers and printers

    • 100% post-consumer products reinforce commitment to recycling programs

  • Tips:

    • Find the right recycled paper based upon need. Use the specifications of new paper and then find that right recycled option based upon those specs.


Security papers
Security Papers

  • Security Papers are designed to deter document fraud by the use of imbedded covert security features

    • Patented technology is 99% effective with all current digital technology; less effective with older analog equipment

    • Hidden words appear when original documents are scanned, copied or faxed

    • Paper is tinted and reveals a white space when text is physically erased

  • Common Uses:

    • Financial Reports, Contracts, Legal documents

    • Medical records, Transcripts, Official records, Gift Certificates

  • What to Look For:

    • Same basic specification as regular office paper

    • Choice of hidden words – “UNAUTHORIZED COPY”; “COPY”; “VOID”

  • Benefits:

    • Performance is the same as regular office paper

    • Offers a useful level of document security

    • No special equipment or training required to use


Where to buy paper
Where to Buy Paper

  • Guy Brown/Office Max

    • Guy Brown/Office Max is Vanderbilt University’s contract supplier for Office Paper and all other Office Supplies

    • VUMC mandates Guy Brown/Office Max through the implementation of their Office Supply formulary

    • Guy Brown/Office Max was selected as a result of a rigorous competitive bid process and found to have the best product selection as well as the most competitive prices

  • Guy Brown/Office Max program benefits:

    • Fast and easy ordering using eProcurement

    • High volume Product Formulary and online catalog

    • 24 hour Customer Service and Easy Return Policy

    • Next Day Desk Top delivery

    • Large Product selection

    • Guy Brown is a certified Diversity Supplier

    • http://www.shopguybrown.com/


Top sku s from guy brown
TOP SKU’s from Guy Brown

Multi-Use, Laser, Inkjet & Recycled Paper


Top sku s from guy brown1
TOP SKU’s from Guy Brown

Colored and Security Papers


Questions
Questions?

  • Procurement Services

    • Purchasing Agent – Andrea Netterville

      • Phone: 322-3275

      • Andrea.netterville@vanderbilt.edu

    • Services Sourcing Officer – Maggie Robinson

      • Phone: 936-7894

      • Maggie.robinson@vanderbilt.edu

  • Guy Brown/Office Max

    • Business Relationship Manager – Jaenne Roseberry

      • Phone: 615-238-6600 x 2442

      • Cell: 615-957-2577

      • Jaenneroseberry@officemax.com

    • Account Executive - David Carter

      • Phone: 615-777-1500

      • Cell: 615-364-4070

      • davidcarter@guybrownproducts.com