Military Personnel - Pay Functional Leadership Meeting Current Personnel - Pay Initiatives Review

1. Military Personnel - Pay Functional Leadership Meeting Current Personnel - Pay Initiatives Review CAPT Hank Vitali Director, Personnel Service Delivery Transformation Office (PSDTO/BUPERS-26) Ms. Sharon Duley Branch Head, BUPERS-074 26 January 2011

2. From Strategy to Execution … Agile and Flexible Human Resource Programs, Services, and Solutions Career Transitions Pay Certainty Service Delivery Focus Areas Key to Control/Monitor Authoritative Data Environment Single Control Entry

3. Impact of an FRB Approved Project

4. Essential Enabling Capabilities …to enabling capabilities Navy HR Services From focus areas… EFWDS CRM/KM PORTAL Support Transitional and Transformational Efforts

5. eFWDS eFWDS: Supports streamlining selected business processes. Provides electronic forms, routing & workflow, digital signature, ingestion into OMPF, and supports elements of pay certainty. Separations NPARS SGLI PG2

6. Integrated HR Portal A Developing vision aligned with NEP construct Supports “My Navy” Concept… Career… Life… Work…

7. Customer Relationship Management (CRM)and Knowledge Management (KM) Moving to a Tiered Service Delivery Model Customer Relationship Management Knowledge Management FAQs Enterprise Wide Policies/ Programs Across all Tiers Standardized Processes Customer Contact & Tracking Subject Matter Expertise Knowledge Capture Best Practices CRM and KM Support Tiered Service Delivery Model

8. Project: RIS # 90 (eFWDS) - Navy Serviceman's Group Life Insurance (SGLI) Online Project Risk: Overall RiskThis Risk cube represents the projects overall Risk Date Updated: 19 January 2011 • Unidentified Requirements Baseline Project Manager: James Christy (BUPERS-074) Functional Lead: William K. Harris (OPNAV-N135C) Project Status: • Completed initial review of Systems Requirements Specification (SRS) document created by VA and IBM. • Completed review of VA/IBM DoD As-Is and To-Be diagrams. • Completed review and approval of BUPERS-08 As-Is diagrams for SGLI and FSGLI. • Completed Branches of Service (BOS) Business Requirements Review (BRR) on 6 January 2011. • Received Concurrence from BUPERS-26 and OPNAV-N135C of BRR on 11 January 2011. Project Schedule Project Phases/Milestones (Overall % Complete: 46% ) Planned Completion Date Start Date Complete To date Milestone Upcoming Activities / Priorities Analysis 100% 8/1/10 8/31/10 • Coordinate with OPNAV-N135C to ensure Navy requirements are addressed. • Coordinate Product Validation Sessions between OPNAV-N135C and BUPERS-08 to validate all SGLI/FSGLI products, beginning February 2011. • VA/IBM: Obtain Stakeholder approval to proceed with next system-life-cycle phase, Solution Design, Macro Design and Micro Design Project Initiation 8/1/2010 12/31/10 100% 8/1/10 1/31/11 80% Requirements Solicitation 0% Refine / Development Develop / Test 0% Deployment 0%

9. Project: RIS # 29 (eFWDS) - Navy Performance and Appraisal Reporting System (NPARS) Project Risk: Overall RiskThis Risk cube represents the projects overall Risk Date Updated: 19 January 2011 • Offline dependencies Project Manager: Brent Ellis (BUPERS-074) Functional Lead: Jim Price (PERS-32) Project Status: • Focus groups were conducted with each user community to develop functional requirements, as-is and to-be processes, and use cases • Functional Requirements Document is complete and requirements clarification review has been completed with service providers • Requirements clarification in review by PERS-3 Project Schedule Project Phases/Milestones (Overall % Complete: 43% ) Planned Completion Date Start Date Complete To date Milestone Upcoming Activities / Priorities Analysis 100% 2/25/10 4/1/10 Project Initiation 4/1/10 4/30/10 • Provide approved responses from requirements clarification to service providers • Collaborative session among service providers to develop a joint Level of Effort • Update Project Plan to reflect LOE and begin development 100% 5/1/10 2/28/11 60% Requirements Solicitation 0% Refine / Development Develop / Test 0% Deployment 0%

10. Project: RIS # 86 (eFWDS) - Record of Emergency Data & Dependency Application Project Risk: Overall RiskThis Risk cube represents the projects overall Risk Date Updated: 19 January 2011 • Offline dependencies • Lack of DON & DOD interfaces may compromise data authority and sharing Project Manager: Nancy Lubiani (BUPERS-074) Functional Lead: CAPT Henry Vitali (NPC, 3D) Project Status: • Identified Functional Stakeholders for Record for Emergency Data • Drafted initial risk analysis • Documentation of AS-IS processing for Record of Emergency Data per policy is complete and ready for stakeholder review • Obtained DFAS process for Secondary Application which outlines proposed new web solution for QUALIFYING secondary dependents before they APPLY for benefits • EIM performing analysis of data requirements for each process based on fields identified on current forms Project Schedule Project Phases/Milestones (Overall % Complete: 23% ) Planned Completion Date Start Date Complete To date Milestone Upcoming Activities / Priorities Analysis 73% 10/14/10 3/28/11 Initiation 10/14/10 3/28/11 57% • Obtain approvals for Record of Emergency Data AS-IS processes • Define Dependency Application AS-IS, • Complete risk analysis with project team • TO-BE process documentation 11/3/10 12% Requirements Solicitation 0% Refine / Development Develop / Test 0% Deployment 0%

11. Project: RIS # 87 (eFWDS) - Navy Separation / Retirement Process Project Risk: Overall RiskThis Risk cube represents the projects overall Risk Date Updated: 21 January 2011 • Competing priorities • Some documents require wet signature and scanning for completion Project Manager: Tom Marshall (BUPERS-074) Functional Lead: Woodie Chewning (CNIC) Project Status: Scope: Define and develop an automated process for the preparation and distribution of the Separation package. Eliminate or reduce manual processes associated with completion and distribution of the Separation Package and DD 214 to improve accuracy and reduce processing time. • BUPERS 08 Separation/Retirement process maps are being evaluated and used to break project down to logical iterations • Working with project stakeholders to validate the “high level” separation/retirement process • Initial DD 214 High Level “As Is” process map has been reviewed by PERS-83 & BUPERS 26 • Attended demo of the Air Force Electronic DD 214 system • The FRD has been initiated for DD 214 and will be expanded to include the additional Separation/Retirement processes Project Schedule Project Phases/Milestones (Overall % Complete: 11% ) Planned Completion Date Start Date Complete To date Milestone Upcoming Activities / Priorities Analysis 30% 10/11/10 5/15/11 • 2nd review and validation of current DD 214 “As Is” process map by PERS-83 • Identify and develop the multiple iterations of development that will be required to complete this project • Additional Separation/Retirement “As Is” process maps will be developed and validated for iteration one • Work Group review of “As Is” process map and begin defining “To Be” process • Complete FRD Project Initiation 10/11/10 5/15/11 25% 10/12/10 8/30/11 12% Requirements Solicitation 0% Refine / Development Develop / Test 0% Deployment 0%

12. Project: RIS #89 (eFWDS) Integrated Navy Human Resources Portal Project Risk: Overall RiskThis Risk cube represents the projects overall Risk Date Updated: 19 January 2011 • Funding and staffing requirements must be addressed Project Manager: Brent Ellis (BUPERS-074) Functional Lead:Captain Hank Vitali (BUPERS-26) Project Status: • Initial analysis and planning stages identifying the key areas to focus on and develop the business vision • Investigating how to leverage other enterprise tools within the Navy Enterprise Portal framework • Specific guidance on requirement to migrate to NEP-O: • DON CIO IT Fiscal Policy for FY11 • DON CIO IM/IT Efficiencies (Draft) Project Schedule Project Phases/Milestones (Overall % Complete: 1% ) Planned Completion Date Start Date Complete To date Milestone Upcoming Activities / Priorities Analysis 5% 1/3/2011 7/1/2011 Project Initiation 0% • Develop business vision and project scope • Focus groups to discuss Single Sign On capability with service providers • Focus groups to develop the “My Navy” menu structure for the Integrated HR Portal 0% Requirements Solicitation 0% Refine / Development Develop / Test 0% Deployment 0%

13. What are we missing? • What are we missing in terms of opportunities? • Submission of business needs via the proposed governance model exposes desired functionality to broad spectrum of stakeholders • Pay and Personnel FRB is best venue to present needs • Meets Monthly • Voting FRB - 2X per year in January and July