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A few tips from 1 st call projects: - GENERATION project - ITACA project. “ G reen ENER gy A udi TI ng for a L O w Carbo N Economy ”. POWER 2nd Call Partnerfair October 16th, 2009. Seville, Spain. Andalusian Institute of Technology. Innovation and Technology Centre

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slide1
A few tips from 1st call projects:

- GENERATION project

- ITACA project

slide2
“Green ENERgy AudiTIng for a LOw CarboN Economy”

POWER 2nd Call Partnerfair

October 16th, 2009.

Seville, Spain

slide3
Andalusian Institute of Technology
  • Innovation and Technology Centre
  • Non profit private foundation
  • Recognized as being of public interest
  • Sited in Andalusia (Spain)
  • Created in 1989
  • 130 employees
slide4
THE GENERATION PROJECT

CONTENTS

  • Project overview
  • The proposal development
  • Evaluation
  • Some things that worked well
  • Contracting procedure
slide5
THE GENERATION PROJECT

Project Overview

  • “Green ENERgy AudiTIng for a LOw CarboN Economy”
    • THEME: 1. Energy Efficiency
    • SUB-THEME: 1.2. Public Sector Strategies, Programmes and Initiatives to improve the energy efficiency and reduce the carbon footprint of existing buildings, particularly the public housing stock.
slide6
THE GENERATION PROJECT

Objectives

Exchange and transfer of best practices & knowledge in Building Energy Audits in public buildings

Development of an innovative methodology

(Simplified Energy Audit – SEA)

Knowing the performance of buildings in a cost-effective way

Harmonisation of audit schemes to strengthen regional and European

policy frameworks

slide7
THE GENERATION PROJECT

The partners

  • 1) Andalusian Institute of Technology - IAT (Andalusia, SP)

Lead Partner & Financial Manager

Innovation & Technology experts

  • 2) The Environment Centre - tEC (South East England, UK)

Communication Manager

Sustainable development advisors

  • 3) Province of Modena - PoM (Emilia-Romagna, IT)

Legacy Manager

Public Authority

  • 4) AGH University of Science and Technology from Krakow (Malopolska, PL)

Scientific Manager

University

slide8
THE GENERATION PROJECT

Not only partners...ADVISORY BOARD

Guarantee the technical and scientific value of project results

Ensure a real impact on public policies

Policy makers

Universities &

Research Centres

Private Firms

slide9
IDENTIFICATION OF STAKEHOLDERS

Advisory Board definition:

University - Public Organization – Private sector

STATE OF PLAY ANALYSIS

Energy audtis collection data

(20 public buildings per region)

SWOT analysis

Best practices identification

(Total of 8 BP)

DEVELOPMENT OF A COMPUTER-BASED TOOL AND

A METHODOLOGY FOR SIMPLIFIED ENERGY AUDITS

Physical model development

for energy building performance

Relevant characteristics definition

to evaluate energetic performance

of buildings

Methodology for simplified

energy audits development.

Project Management

VALIDATION OF THE DEVELOPED TOOLS

Physical model adjustment

Date Base loading

Methodology for simplified

energy audits validation

COMMUNICATION ACTIONS

MOVING FROM COMMUNICATION TO POLICY

THE GENERATION PROJECT

slide11
THE GENERATION PROJECT

The proposal development – first steps

  • ATTENDANCE to POWER launch event (March 09. Hertogenbosch,NL)
  • ANALYSIS OF THE CALL & all documents related:
      • POWER Handbook
      • INTERREG IVC Programme Manual
  • NO
  • YES
  • 3. PRE-CHECKING of project idea with the Regional Correspondent
  • 4. PREPARATION of the proposal

Look for other opportunities in other EU programmes

Does our idea FIT INTO the POWER priorities

for the specific call???

Is my institution ELEGIBLE

within POWER?

slide12
THE GENERATION PROJECT

The proposal development – main key points

  • Analyse and IDENTIFY the POWER priority in which our project best fits: decide in which theme & subtheme we will submit the proposal
  • UNDERSTAND EU & specific POWER Programme requirements and how to write the proposal (attending Programme seminars is key!!)
  • DEFINE the project idea and its main goals
  • DEVELOP a specific Work Plan which will help achieve foreseen project goals
  • BUILD a transnational partnership with the knowledge and experience needed to implement the project
  • WRITE the proposal & co-ordinate all partners efforts

Proposal SUBMISSION

slide13
THE GENERATION PROJECT

Definition of project idea – important decisions

Do we want to be LEAD partners?

How are we going to write the proposal? (IAT, distributed among partners)

Will we need to organise a “preparation meeting”?

How many partners & with which expertise do we need to involve? (we need public authorities to ensure POLICY IMPACT!!)

slide14
THE GENERATION PROJECT

Building an ADEQUATE partnership

  • Use the EXECUTIVE SUMMARY: to be sent & published through contacts & Regional Correspondents, POWER website, relevant institutions in the field tackled, direct search.
  • ANALYSIS of partner profiles:
    • Do they have the technical expertise needed? (e.g. DIRECTLY involved in building energy audits)
    • Do they have experience in the management of EU projects (important to see previous projects and whether they have acted as LEAD partners)?
    • Do they meet the requirements of the proposed roles (researcher, component manager, policy makers)?
    • What are the specific requirements of the Programme? Regional bodies!!
  • GEOGRAPHICAL COVERAGE is important but not the unique aspect!

BEST PARTNERSHIP MUST HAVE JUST THE PARTNERS NEEDED (and NOT MORE) to meet project goals!!

slide15
POWER

SECRETARIAT

REGIONAL

AUTHORITY

Activity

Leader

Activity

Leader

Activity

Leader

Activity

Leader

Act.6 Legacy

Act.2 Analysis

Act.4 Validation

Act.5 Communication

Act.1 Management

Act.3 Methodology

IAT

Advisory Board

Lead Partner &

Financial Manager

TeC

Steering

Committee

PoM

Communication Manager

Legacy Manager

AGH

Scientific Manager

THE GENERATION PROJECT

Proposal writing & submission (I)

  • Programme the work to be done: resources & time
  • GET USED to the procedure for submission of proposals
  • Send DRAFTS to partners to ask for their contributions
  • Ask and agree with partners specific roles and budget
  • Define the Management Structure that will enable project implementation
slide16
THE GENERATION PROJECT

Proposal writing & submission (II)

  • SELECTION CRITERIA KNOWN BY HEAD! (elegibility & quality criteria)
  • Every day contact with partners to prepare all documents...PROGRAMME TIME IN ADVANCE!

GOOD PROPOSALS were not approved in the first call for not meeting elegibility criteria!

COMMUNICATION aspects are key!

PROGRAMME the time for administrative issues & translation

ASK FOR REGIONAL SUPPORT (ALL PARTNERS): your project should also be a priority for the region!

slide17
THE GENERATION PROJECT

The evaluation

slide18
THE GENERATION PROJECT

The evaluation – STRENGTHS

  • Application central to POWER
  • Quality of the approach: innovative, policy impact, previous experience in EU projects, partnership, very detailed, quantifiable and achievable deliverables, good justification of the need of the project
  • Communication detailed with an action plan.
  • Legacy Manager (Province of Modena) to validate results through local policies

The evaluation – WEAKNESSES

  • Budget ok and reasonably distributed. Be careful with subcontracting!
  • Website costs not eligible
  • Need to develop specific legacy actions
slide19
POWER

SECRETARIAT

REGIONAL

AUTHORITY

Activity

Leader

Activity

Leader

Activity

Leader

Activity

Leader

Act.6 Legacy

Act.2 Analysis

Act.4 Validation

Act.5 Communication

Act.1 Management

Act.3 Methodology

IAT

Advisory Board

Lead Partner &

Financial Manager

TeC

Steering

Committee

PoM

Communication Manager

Legacy Manager

AGH

Scientific Manager

THE GENERATION PROJECT

Some things that worked well: MANAGEMENT

  • Good distribution of roles and tasks among partners according to their specific profiles
  • Management structure
  • Advisory Board
slide20
THE GENERATION PROJECT

Some things that worked well: COMMUNICATION

  • Communication Manager (tEC) well experienced in dissemination of EU projects with policy impact
  • A specific Communication Plan will be designed within the first 6 months, taking into account:

1. Identification of relevant phases, outputs and tools for each of them

  • 2. Objectives
  • 3. Identification of target groups:
          • what is the message to be transmitted?
      • which is the role played by each partner?
      • definition of different kinds of communication – technical, specialized, popular
slide21
THE GENERATION PROJECT

Some things that worked well: COMMUNICATION

4. Action Plan

  • 5. Monitoring of results: indicators to measure success!
  • 6. Budget for the Communication Activities
slide22
THE GENERATION PROJECT

Contracting procedure

  • Notification of project approval under conditions (02/07/09)
  • No budget for website
  • Specific exit strategies in each region
  • Review of subcontracting costs for some partners
  • 4th partner coming from a different climatic region
  • Consultation at Lead Partner Event: 7,8/07/09
  • Written response by Lead Partner on Conditions for Approval document
  • Conditions resolved
  • New application form submitted to the POWER Secretariat
  • Offer letter sent to Lead Partner together with Grant Agreement: 15/09/09
  • Grant Agreement between SEEDA and Lead Partner signed: 23/09/09
slide23
THE GENERATION PROJECT

Project launch: Malaga, 29/09/09

slide24
THE GENERATION PROJECT

Thank you for your attention

Any questions???

slide25
THE GENERATION PROJECT

Isabel Raya

International Programmes Dept.

[email protected]

Tel. +34 95 446 80 10

Fax: +34 95 446 04 07

http://www.iat.es

C/ Leonardo da Vinci, 2

Isla de La Cartuja

E- 41092 Sevilla. Spain

slide26
ITACAInnovative Transport Approach in Cities and metropolitan Areas

Eduardo López

INTA

October, 16th 2009

slide27
There is a lot of experiences and information about Sustainable Transport in Europe, but....
slide30
What ITACA is?

Innovative Transport Approach in Cities and metropolitan Areas (ITACA) is a POWER Programme Project to…

  • identify best practices and approaches to achieve an integrated urban renewal and local mobility management process

How?

  • Identification of optimal management models for people mobility
  • Survey of innovative technologies for Sustainable Mobility
slide31
Partnership

Regione Emilia-Romagna – RER (Emilia Romagna Region, Italy). (LEADER)

Provincia di Rimini (Province of Rimini, Emilia-Romagna, Italy).

Instituto Nacional de Técnica Aeroespacial (INTA, Andalucía, Spain)

ITACA

Stichting Brabantse Milieufederatie (Province of Brabant, TheNetherlands)

Comune di Ferrara (Municipality of Ferrara, Emilia-Romagna, Italy).

Diputación Provincial de Huelva (Andalucía, Spain)

slide32
Management

Instituto Nacional de Técnica Aeroespacial

Regione Emilia-Romagna RER

Stichting Brabantse Milieufederatie

slide33
Activity Outputs and results

Innovative technologies (electric /fuel cell vehicles mixed fleets, RE charging points, hydrogen from RE, ITS,ICT, etc.)

Optimal management models for people mobility

Definition of a comprehensive methodology and an assessment of the success/failure factors of the implemented measures to define "good practice" feasible in similar contexts to concerned.

Handbook to help to policy and decision makers to choose the most suitable methodology and technical solutions for CO2 reduction: Definition of “best available technologies” in short-mid term for sustainable low-carbon transport

slide34
Proposal preparation

INTA’s experience

  • Use the project ideas and partner searching area at the POWER web site !
  • Looking for common points among your idea and other proposals
  • Define a clear objective, realistic and affordable taking into account your capacities and resources. Keep in mind the final goal of POWER Programme: CO2 reduction!
  • Consortium composition well-balanced: representation of different sectors, no “sleeping” partners, choice of partners according to capabilities and experience
slide35
Proposal preparation

INTA’s experience

  • Emphasize the innovative aspects of your proposal. Avoid duplication with other projects
  • Include a Communication Plan to assure an adequate dissemination process. Identify “target groups” and define how these targets will be achieved
  • Finally:
  • Be patient and persevering: a good proposal need a lot of contributions and revisions !
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