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Financial Management Clark County School District Las Vegas, Nevada Clark County School District Facts Number of Students: 239,821 Number of Schools: 244 167 ES, 41 MS, 32 HS, 1 ES/MS, 2 MS/HS, 1 ES/MS/HS Percent Free and Reduced: 39% Annual Budget: $40,000,000

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financial management

Financial Management

Clark County School District

Las Vegas, Nevada

clark county school district facts
Clark County School District Facts
  • Number of Students: 239,821
  • Number of Schools: 244
    • 167 ES, 41 MS, 32 HS, 1 ES/MS, 2 MS/HS, 1 ES/MS/HS
  • Percent Free and Reduced: 39%
  • Annual Budget: $40,000,000
  • Employees: 673 full time, 651 part time
  • Daily Meals: 152,656
types of child nutrition programs
Types of Child Nutrition Programs
  • Breakfast Program
  • Lunch Program
  • USDA Snack Program
  • Summer Feeding
types of meal service
Types Of Meal Service
  • Elementary schools
    • 95 satellite schools receive prepackaged meals
    • 62 schools are on the dish-up program
    • 10 Self prep kitchens
  • Middle schools are self prep
  • High schools are self prep and most are not on the National School Lunch Program
challenges
Challenges
  • Student population grows at a rate of 10% each year
  • Open 10 – 12 new schools each year
  • 76 year round schools
  • Compete with the county’s major employer, the casinos, for employees
  • District covers 8,000 square miles
challenges continued
Challenges (continued)
  • Schools range in size from 14 to 3,000 students
  • Power shortages
  • Controlled water usage
slide7

Paper/Supplies 7%

Equipment5%

Miscellaneous 4%

Benefits 11%

Food 40%

Labor 33 %

slide8

Revenue Percentages

High School Sales 15%

Student Payments 28%

Other Services 3%

Federal Funds 54%

daily participation
Breakfast: 22,111

Paid: 4,469

Reduced: 364

Free: 17,278

Lunch: 78,246

Paid: 26,499

Reduced:

7,962

Free: 43,785

Daily Participation
  • A La Carte sales
    • High Schools: 14,558
    • Middle Schools: 3,847
school level financial tools
School Level Financial Tools
  • All school level financial tools are monitored by the school manager and the supervisor
  • Daily Income And Expense Summary
    • All revenue
    • Labor expenses including benefits
    • All expenses
school level financial tools continued
School Level Financial Tools (continued)
  • Daily Banking
    • Armored Car Receipt
    • Bank Bag Strip
    • Bank Deposit Slip
    • Cash Count Slip
school level financial tools continued12
School Level Financial Tools (continued)
  • Daily Production Records
  • Express Cart Inventory
    • Used for ala carte sales and nutrition breaks in some of the high schools
    • Cart is inventoried before it leaves the kitchen and after it returns
    • Money is to match inventory of items sold
school level financial tools continued13
School Level Financial Tools (continued)
  • MCS software for point of sale, applications and AccuClaim
  • Computer Generated Reports
    • Recap/Reconciliation Report
    • Line Recap
    • Student Collections Report
    • Meal Summary
supervisors financial tools
Supervisors’ Financial Tools
  • School level financial tools plus
    • Monthly Income And Expense Summary
    • Monthly Profit And Loss Statement
    • Comparison of the two reports for each school
    • Comparison of P&Ls for like schools
financial tools that i use
Financial Tools That I Use
  • All of the school reports
  • All of the Supervisors’ reports
  • What is different?
    • The way I slice and dice the information
always remember
Always Remember
  • Financial reports will not help you if you do not use them.
  • The information that you need is constantly evolving. Financial reports must change as your needs change.