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PCC Committee Meeting Summary and Action Points - 8th March 2023

PCC Committee meeting held on 8th March 2023 covered various aspects including attendance, minutes approval, events calendar, social events, and more. The PowerPoint slides, weekly cycling events, ride events, social events, and general actions were discussed with confirmed organizers and actions assigned. The meeting notes highlighted the confirmed events, organizers, and actions to be taken for upcoming activities. Financial updates, membership count, and future meeting details were also shared. Key decisions regarding events, social activities, and club enhancements were documented, showcasing the club's active engagement and planning for the year ahead.

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PCC Committee Meeting Summary and Action Points - 8th March 2023

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  1. 1/ Present (John) 2/ Apologies (John) 3/ Minutes of last meeting (John) 4/ Review PowerPoint doc and agree action / owners for 2023. (All) 4/ AOB 8/3/23 PCC Committee meeting notes 1

  2. 1. Present: Garth Pearson (Chair), John Miroslaw, Andrew Isherwood, Keith Jardine, Amy Ferry, Kevin Chalmers, Alan Gray, Stuart Laidlaw, Ruth Isherwood, Scott Wardlaw 2. Apologies: None 3. Notes of last meeting were agreed as a true record of the meeting. Matters arising: see PowerPoint for action 4. A provisional calendar of events was agreed and those with firm dates will be put in the Website calendar 5. The PowerPoint slides:- Weekly/Regular cycling events, Ride events, Social Events, General Actions and Other ideas to develop were discussed. 6. AOB – None 7. Post meeting:- Current account is £16465 Membership as of 4/3/23:- Snr F 34, Snr M 97, Jnr F 9, Jnr M 26, TOTAL 166 8. Next meeting 4thMay, venue to be decided. 8/3/23 PCC Committee meeting notes 2

  3. Weekly /Regular Cycling Events Organiser (s) Confirmed Y/N Added to Calendar & comms Actions New 12mph social group Ruth y y All in place Saturday 17mph Road Ride Andrew, Stuart , Matt All in place Need declared person for PVG and CWP? For Under 18 riders. Saturday 15mph social ride Ewan y y All in place Tuesday and Sunday Gravelly Garth, Scott, Nige y y All in place Summer Time Trial Kevin, John y y Need declared person for PVG and CWP? For Under 18 riders. Kids Club Scott y y All in place Bike and Blether Colin y y All in place Winter Zwift Keith Y y All in place Gravel crit Garth Y y Add to calendar 8/3/23 PCC Committee meeting notes 3

  4. Ride Events Date Organiser Confirmed Y/N Added to Calendar Actions Road Race 29 April Al / Scott F / Richard Allen Y y Al has raised with BC – working group up and running, on track 27th August Tour of Tweeddale Chris / Garth Y y Form working Group, Gravel route to be included this year. On track 2ndApril Tweed-duro Jo/Garth y y Advertised / GT Hotel supporting / Agreed club to pay for breakfast Gravel meet Aviemore 10/11 June Jo Merritt Y y Jo organising, Advertising sent out July 15th Road/Gravel/MTB meet Lake District Andrew Y N Accommodation options to be explored along with shorter ride Fun Race TBC Matt? N N Andrew/Garth to liaise with Matt Jenny Graham ladies ride out 6/5/23 Ruth y Y Advertised Jenny Graham all ride out 7/5/23 Ruth y Y Publicise, still to confirm if doing. Grand Fondo 29 July Jo Merritt Y Y Jo confirm with Franco costs, routes etc. In hand 16thSept Gravel TOT Chris & Garth Y Y Might not happen. Chaingang Committee agreed to remove Chain Gang as a PCC event, to be removed from website and Facebook. 8/3/23 PCC Committee meeting notes 4

  5. Social Events Date Organiser Confirmed Y/N Added to Calendar Actions Trial Club Quiz night GT Hotel TBC Garth N Y Murray at GT has agreed to host / run in autumn? Matt Smith or Chris Swap shop / table sale of cycling kit 11 March John Y Y St Josephs, 11 tables, final details to be sent out Larger social event summer similar to 25th 2 September y y Murray has been advised of intent to run this keeping date. Talks Mark Beaumont 23/3/23 Garth/Al y y Identify general help needed. PCC Slide show, stand in foyer, Feathers etc., flyer Talk Jenny Graham 6/5/23 Garth/Al y Y Identify general help needed. PCC Slide show, stand in foyer, Feathers etc Talk Christina McKenzie 3/10/23 Ruth Agreed to cover £100 costs for Christine, Ruth organizing, agree to open widely but no charge. Talk Markus Stitz 14/09/23 Garth Y Y Contract to be signed with Eastgate but agreed Cycle Law Scotland Talk – Rod Mitchell offer TBC Andrew Y N Discussion about having talks to committee and members – need to confirm Eastgate as venue set date Maybe Lucy Grant, Grant Ferguson, Cameron Mason, Naiomi Frierich Doug McDonald, Chris Hoy Amy approached Cameron Mason no response. Garth has spoken to Kathy Gilchrist to suss out Chris Hoy. TBC Keith, Kevin, Garth 8/3/23 PCC Committee meeting notes 5

  6. Ref General Actions Comments Actions 1 Club female diversity Build female representation and numbers, new club ride. Ruth has recruited 4 new women to the club 2 Club event calendar issued Version 1 issued / refreshed with added dates to go out. Calendar agreed to be published asap by Garth 3 Sponsorship Garth met Rod Mitchell, options discussed e.g. funding of TOT and some other individual events £2500 agreed Press Release and Club announcement completed. Andrew to pick up re transfer £ with Rod 4 Instagram / Social Media / web site There is a club Instagram account, Stuart is now the moderator is. Need to get content and advertise it. Stuart, John 5 Charity Support in 2023 Mountain Rescue, agreed £500, photo opp / Kids club involved Scott & Andrew 6 World Champs 2023 Scott W has introduced Garth via email to Paul Davis 2023 World Champs Competition Manager regarding PCC presence in Event Village, we have been added to the waiting list. Confusion remains a theme. Garth needs to pick up with Kathy Gilchrist PCC rep needed to liaise with Paul 7 Kids Club Racing Publicise SXC events to potential riders and parents to form a joined up group for each race helping novices start racing and support with mentor at races. Feargus Pearson & Sam Ferry has volunteered as mentor. Amy to publicise each SXC race as entry closing date approaches. 8 Trial a Kids club Bike Maintenance session “Get you home” Nick Tanner and Feargus Pearson have agreed to trial some bike maintenance sessions. E.g. fixing broken chain etc. Agree dates with Nick and publicise. Garth 8/3/23 PCC Committee meeting notes 6

  7. Ref General Actions Comments Actions 9 Fun Race Garth discussed with Bill Brown possibility of using farm to run a fun race Discuss all, follow up with Bill Brown 10 Review membership names / google groups / has everyone paid? All members included on email circulation, can we automate further? John and Andrew to check via membership. Ongoing 11 Social event coordinator Keep tabs on social calendar etc. Discuss all, suggestions, nominations 12 Social Media coordinator Keep tabs on social media, develop club presence by publicising events, Instagram, FB & Web Stu. 13 Communication Remove password for members area on web John 14 Communication Update web calendar with confirmed dates etc. John 15 Communication Explore Google share area John/Kevin/Stuart 16 Tempus Cycling Club Kit Andrew and some others trialing test kit. Kit looks okay so far, need to get a woman’s and other sample. Andrew Women's PCC sample ordered. 17 Identify helper pool Pool of people who can dip in and out to run events e.g. quiz night in support of Organising group All could each member of group try and get one volunteer? 18 High Five Deal Rewards programme - Discount available to club members of 40%, spend drives return to club of 10% cashback on purchases, checked small print and no issues. Recommend sign up. Agreed to do – Garth has signed club up. 19 Club member discount at Bspoke Garth in discussion with Nick and Pip, agreed at 10% Advertised. Complete 8/3/23 PCC Committee meeting notes 7

  8. Ref General Actions Comments Actions 20 Club Member Discount at Glentress Murray has agreed to support rides with discount deal if ride leaders advise in advance. Completed 21 Club member discount at Alpine Andrew discussed with Alpine 10% agreed. Advertised and completed. Completed 22 Club Member discount at Omni Andrew picking up with Sean 23 Roll of Honour Al to collect more recommendations. 24 Non-Whiskey gift for Chris Ex chair gift Kevin, Osso voucher? 25 Treasurer Handover Completed Andrew / Garth 26 First Aid Courses Open to members leading / organising rides Ruth, 2 types over one and two evenings 27 Insurance Discuss approach further for next year all 28 Saddle drunk review Poll members on experience - completed Kevin 29 West Lothian Cycle Track Connect with West Lothian Clarion so we get involved Al to let us know of opening date and check if we can attend. 8/3/23 PCC Committee meeting notes 8

  9. Other Ideas to develop Daft or Not? Actions Fund raising calendar for 2024? Race Team for Adults, lead by example? Kids bikepacking trip? Runner v bike with Moorfoots Follow up with Moorfoots to discuss Garth 8/3/23 PCC Committee meeting notes 9

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