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Oakland Schools Budget FY 2005-2006 Designates Meeting

Oakland Schools Budget FY 2005-2006 Designates Meeting. May 17, 2005. Overview of FY 2004-2005. Services to Districts and Cost Savings July 1, 2004 – current 2005. Number of PD events attended by districts. SB-CEUs earned through Oakland Schools workshops.

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Oakland Schools Budget FY 2005-2006 Designates Meeting

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  1. Oakland Schools Budget FY 2005-2006 Designates Meeting May 17, 2005

  2. Overview of FY 2004-2005 Services to Districts and Cost Savings July 1, 2004 – current 2005

  3. Number of PD events attended by districts

  4. SB-CEUs earned through Oakland Schools workshops

  5. Professional Development Highlights • Early Childhood • 38 Early Literacy workshops in 6 districts • 10 MiLETRS T3 workshops in 10 districts • 18 Social Emotional workshops in 4 districts • Special Education PDI workshops with 174 enrollments • LANGUAGE! workshops with 522 participant enrollments

  6. Early Childhood Support • Project Challenge behavioral consultation • Served 128 children • 19 in-district consultations • 36 in-district and 29 community based workshops for parents • Early On information and resources delivered at 100 community agencies and meetings

  7. Special Education Services & Support • 3,267 total students referred for second opinions and services not offered by districts • Teacher consultant services • Autism Impaired: 243 students from 20 districts • Hearing Impaired: 269 students from 28 districts • Orientation/Mobility: 44 students from 22 districts • Physically/Otherwise Health Impaired: 79 students from 17 districts • Visually Impaired: 184 students from 28 districts

  8. Special Education Services & Support • Audiological services including 689 student contacts, fitting/testing of 1,200 hearing devices • Assistive Technology services • 785 students from 5 districts using STELA stations (learning resources) in classrooms • 374 assistive technology referral cases • 207 assistive tech resources provided to districts • Monitoring and compliance office

  9. Braille & Large Print Instructional Resources • One of top 20 county-operated facilities in the United States • 244,616 pages of large print produced • 30,408 pages of Braille for 25 students in 17 districts • 1,300 Braille titles and 3,000 large print volumes • 2,100 orders filled for 292 students in all districts • Teaching aids, adaptive learning materials • Specialty materials (maps/graphs)

  10. Truancy Support • Truancy officer works with district staff, families, and county court officials • Assisting 159 students from 23 districts

  11. Oakland Schools Technical Campus Enrollment by Cluster

  12. Oakland Schools Technical Campus Enrollment by District

  13. Curriculum Support • Subject area specialists serve curriculum needs in all districts, including curriculum development (SCoPE) and support • Countywide resources are provided for district implementation of No Child Left Behind • Provide majority of required professional development (7,160 participant enrollments) for school employees

  14. Learning Services Support • Serve 22 schools in 6 districts that have not made AYP, providing coaches who reinforce professional development in math, literacy and science • Score more than 100,000 tests for local districts annually • Preparing to deliver 450 Heinemann open-ended math assessment items to all teachers in Oakland County via web-based resource • Will be aligned to GLCEs and HS benchmarks

  15. Communications Support • 38 press releases sent to media • 1,397 publication pages edited • In the News clipping service sent daily to hundreds of districts around the state, saving districts approx $108,000 (equivalent cost via Bacon's News Service) • Assists with FOIA requests

  16. ONE Network Services • District Internet connectivity rate 99.996% • Access to all web applications, voice over IP, and Internet and Internet2 resources • Five channels of instructional video resources broadcast daily to 28 districts • OSTN broadcasts more than 3,500 educational programs annually

  17. Cost Savings • More than 6,138 video titles circulated to classrooms in all 28 districts, saving an average cost of $2,799 per video or total of $15,338,862 • 25,641 Teachers’ Store purchases for classroom materials - at substantial savings over commercial vendors

  18. Cost Savings • REMC statewide bid for school supplies and equipment saved local districts $1,644,316 in 2004 on more than 126,000 items • Oakland/Genesee Beverage Consortium • 12 districts from Oakland and Genesee counties awarded contracts to Pepsi and Coke in 2000 • $4,634,671 in commissions and exclusivity dollars (Dec ’04)

  19. Cost Savings • ServSafe (child nutrition) training for 81 participants from 9 districts • Saved $4,700 in lower fees over other providers • Bus drivers trained from all 28 districts • 138 in New Driver Training • 1,351 in Advanced Driver Training • 3 in Supervisor Training

  20. Cost Savings • OCSBO Bid Savings Estimate

  21. Cost Savings • Consolidated more than 24 bus routes serving 30 students in Southeast Quad districts (12) since 2002 • $1,200,000 value of resources absorbed back into districts as a result of this collaboration (estimated $50K per route) • Proposed “15-Minute Window” Program for bus routing (ISD Special Ed Plan, Fall 2005) • Would allow 10 districts to eliminate 16 bus routes, saving approx $770,000

  22. School Funding Support • Stopped Governor's proposal to change pupil count to 50-50 saving millions for districts • Stopped Governor's proposal to eliminate 20j saving districts millions • Increased funding for At-Risk • Increased funding for Section 24 court placed students (Farmington, Oxford, Waterford) • Stopped FY ‘04-05 pro-ration, saving districts millions

  23. Overview of Oakland Schools Continuous Improvement Plan • Focus On Results: 2005-2008 • Increase Student Achievement • Serve Diverse Needs of Schools • Decrease Costs/Increase Efficiencies

  24. Continuous Improvement Plan Outcome Goals • Improve student achievement • Maximize resources, improve cost efficiencies • Meet state/federal compliance requirements • Create more positive and productive culture • Establish standard operating procedures • Allocate organizational resources to support Oakland Schools priorities and goals

  25. Overview of FY 2005-2006 Oakland Schools Proposed Budget

  26. Oakland Schools Fiscal Year 2006Total Revenue Summary $274.2 Million Dollars in millions

  27. Major Revenue Assumptions • Property Tax revenue grows at the post Headlee adjusted historical rate of 3.5% • General Education state aid increased by 2.7% • Special Education and Career Focused Education state aid held flat • Other local revenues held flat

  28. Oakland Schools Fiscal Year 2006Total Expense by Type $272.1 Million Dollars in millions

  29. Oakland Schools Fiscal Year 2006Total Expense by Purpose $272.1 Million *A portion of these funds are mixed support costs. Our new resources system will allow for a more detailed breakout in FY 2007. Dollars in millions

  30. Major Expenditure Assumptions • Salary and wages have grown by 2% in all funds – creates a “pool” of available funding to correct compensation inequities within the organization • MPSERS retirement rate increased 14.87% to 16.34% • Health insurance budgets increased by 10% for non-represented staff and 12% for represented staff (MESSA) • Dental and vision held flat • Capital outlay held flat

  31. Oakland Schools Organization Board of Education Director of Communications & Marketing Shelley Yorke Rose Superintendent Dr. Vickie L. Markavitch Deputy Superintendent of Finance & Operations Robert Moore Deputy Superintendent of Programs & Services Dr. Dan Austin Associate Superintendent Dr. Carol Klenow • Liaison to local superintendents • Accountability • Planning • Organizational development • Enterprise initiatives Director of Facilities & Bldg Proj. Director of Finance Director of Gov’t & Comm Services Director of Legal Affairs Director of Regional Services Director of Human Resources Director of Technology Services Director of CFE Campuses Director of CFE Directors of Instructional Services Executive Director of Special Education Oakland Schools Education Foundation Grants & Community Based Programs May 2005

  32. Reorganization • Shift in responsibilities and positions to match work of ISD • Eliminated four Assistant Superintendent positions • Dissolved Educational Media Services, shifting functions to other departments • Added Deputy Superintendent position

  33. Allocation of Resources • Focus on student achievement; increased services for schools not making AYP • Student assessment system and data analysis tool for LEA use in raising student achievement • Add truancy services to serve growing population • Continue and grow cutting edge professional development for curriculum, assessment and instruction

  34. Allocation of Resources • Regional Services • Expand opportunities for collaborative services regionally and countywide • Expand the community’s use of the Oakland Schools building • Increase focus on Oakland Schools culture • Develop standard operating procedures via ISO 9000 process • Internal professional development for Oakland Schools staff

  35. General Fund Overview Dollars in millions

  36. General Education Summary • Total Revenue: $24 Million • Property tax – $11.5 M • Other local revenues – $4.2 M • State sources revenues – $4.7 M • Other financing source revenues – $3.6 M • Total Expenditures: $25.1 Million • General administration – $1.3 M • Finance and operations – $5.8 M • Programs and services – $12.9 M • Plant and fixed charges, transfers to LEAs – $3.0 M • Plant and fixed charges – $2.1 M

  37. General Fund Detail of Changes • ONE capital outlay reserve represents current funds reserved for infrastructure improvements of the ONE network • Increase in workshop and professional development revenue for priority schools • OSMTech program has been eliminated in FY ’06 • Medicaid revenues are decreased to reflect uncertainty in the program • Elimination of an Assistant Superintendent budget via reorganization

  38. General Fund Detail of Changes • Transfer of Grant Management unit to the Associate Superintendent • Increase in workshop and professional development expenditures to better support priority schools • Creation of the in-house Legal Affairs unit • Budget for new Director of Facilities & Building Projects position • Addition of one Truancy Officer and one support position

  39. General Fund Detail of Changes • Elimination of Educational Media Services unit; staff/functions merged with other units • New unit to separate Administrative Technology Services from Program Services (Technology Licensing – 028) • Transfer of expenditures to 028 • Additional expenditures for ONE capital infrastructure improvements • Elimination of the OSMTech program for FY ‘06

  40. General Fund Detail of Changes • Additional consultant and operational funds to support priority schools • Structural change in reporting the budget and transfer of staff from Educational Media Services • Structural changes in Learning Services and an additional consultant • Structural changes in reporting within Learning Services • Change in reporting to comply with MDE

  41. Resolution for General Fund Revised School Code 380.624 - Overview • Not later than May 1 of each year, the ISD shall submit proposed budget for next fiscal year to the board of each constituent district for review • Not later than June 1 of each year, the board of each constituent district shall review the proposed ISD budget, shall adopt a board resolution expressing its support for or disapproval of the proposed budget • Mail copy of resolution indicating support or disapproval (with rationale) to the Oakland Schools Board of Education

  42. General Fund • Questions & Comments

  43. Special Ed Fund Overview Dollars in millions

  44. Special Education Summary • Total Revenue: $154.6 Million • Property tax – $146.7 M • Other local revenues – $1.6 M • State sources revenues – $6.3 M • Other financing source revenues – $0 M • Total Expenditures: $152.7 Million • Program supervision and direction – $2.8 M • Program operations – $10.3 M • Plant and fixed charges – $5.5 M • LEA transfers and program subsidies – $134.1 M

  45. Career Focused EducationFund Overview Dollars in millions

  46. Career Focused Education Summary • Total Revenue: $38.5 Million • Property tax – $35.9 M • Other local revenues – $0.8 M • State sources revenues – $1.4 M • Other financing source revenues – $0.4 M • Total Expenditures: $37.1 Million • Campus and other program administration – $25.0 M • LEA transfers and direct program operations – $4.5 M • Facility and technology maintenance/renovations – $3.4 M • Plant and fixed charges – $4.2 M

  47. Proposed Grants and Funded Projects Summary • ISD administered grants and projects: $10.0 M • Direct transfer to districts: $47.3 M • Total dollar award value of all current grants and funded projects: $57.3 M • These numbers are based on FY 2004-05 Actual

  48. Questions & Comments

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