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Lesson 7: Creating and Editing Business Letters

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Lesson 7: Creating and Editing Business Letters - PowerPoint PPT Presentation

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Lesson 7: Creating and Editing Business Letters. Learning Objectives. After studying this lesson, you will be able to: Type a professional business letter Save a document Select and edit text Use the AutoCorrect feature Set AutoFormat as You Type options Copy and move text

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Presentation Transcript
learning objectives
Learning Objectives
  • After studying this lesson, you will be able to:
    • Type a professional business letter
    • Save a document
    • Select and edit text
    • Use the AutoCorrect feature
    • Set AutoFormat as You Type options
    • Copy and move text
    • Set Page Layout options
    • Preview a document
typical business letter styles
Typical Business Letter Styles
  • Block Style
  • Modified Block Style – Standard Format
  • Modified Block Style – Indented Paragraphs
block style
Block Style

Date line

Inside address






modified block style standard format
Modified Block Style-Standard Format

Date, close and signature begin at the 3½ inch mark

Other lines begin at the left margin

modified block style indented paragraphs
Modified Block Style-Indented Paragraphs

First lines of the body paragraphs are indented ½ inch

inserting text
Inserting Text
  • AutoComplete
    • Recognizes names, dates
  • Using the [Enter] Key
    • New paragraph or blank line
  • Word Wrap
    • Makes formatting consistent when text is added or removed
showing formatting marks
Showing Formatting Marks

Show/Hide to see paragraph markers

[Enter] inserts a paragraph symbol in the document

spacing in letters
Spacing in Letters
  • Different styles use different spacing
  • Apply spacing changes with the Line Spacing button
creating an envelope
Creating an Envelope

Word recognizes the delivery address

Print separate envelope or add to document top

Return address

Envelope size and more options are available

saving your work
Saving Your Work
  • The Save Command
    • Save button
      • [Ctrl]+[S]
    • Save vs. Save As
      • Save As allows new versions and locations
      • Save As allows different formats
    • .docx format
      • Different format from Word 2003 and earlier
selecting text
Selecting Text
  • Mouse
    • Double-click to select a word
    • Hold down the left button and drag to select a block
    • [Ctrl]+click to select a sentence
  • Keyboard
    • Navigate with arrow keys
    • Hold [Shift] to select blocks
    • [Ctrl]+[A] to select all
editing text
Editing Text
  • Inserting and Deleting
    • [Backspace] and [Delete] to remove text
      • [Backspace] deletes left
      • [Delete] removes right characters
  • Undo and Redo
    • Undo or [Ctrl]+[Z] reverses your last action
    • Redo undoes an undo!
working with autocorrect
Working with AutoCorrect
  • Corrects common spelling errors
  • AutoCorrect Options
  • Setting Options
    • File tab > Backstage View > Options
autoformat as you type options
AutoFormat as You Type Options
  • Found in the AutoCorrect dialog box
  • Place checkmarks to set your options
copying and moving text
Copying and Moving Text
  • Commands on the Ribbon
  • Cut, Copy, and Paste
    • [Ctrl]+[X], [Ctrl]+[C], [Ctrl]+[V]
  • Clipboard

Number of items

Clear Clipboard

Paste all at once

Paste one item

switching between documents
Switching Between Documents
  • Viewing open documents on the Windows Taskbar
    • Active document is lighter
    • Hover for a preview (Win 7/Vista only)
using page layout options
Using Page Layout Options
  • Margins
    • Set for entire document or a selection
  • Orientation
    • Vertical (portrait) or landscape (horizontal)
  • Paper size
    • Letter, legal, or custom
combined print and print preview
Combined Print and Print Preview
  • Print & Print Preview combined in Word 2010
  • File tab > Print
  • Print options
  • Layout options

Note! You can no longer edit while previewing.