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Release 12.1 Overview. New and Changed Features in Oracle Release 12.1. Release 12.1 Overview. New and Changed Features for Procurement in Oracle Release 12.1. 2. R12.1 Procure to Pay Enhancements. Procurement Buyer Workbench Spend Classification Analytics Dashboards

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release 12 1 overview

Release 12.1 Overview

New and Changed Features in Oracle Release 12.1

release 12 1 overview1

Release 12.1 Overview

New and Changed Features for

Procurement in Oracle Release 12.1

2

r12 1 procure to pay enhancements
R12.1 Procure to Pay Enhancements
  • Procurement
    • Buyer Workbench
    • Spend Classification
    • Analytics Dashboards
    • Two Stage RFP Evaluation
    • Award-based Cost Factors
    • Mass Close of PO Documents
    • Payables
    • Supplier – Trading Community Architecture (TCA)
    • Payment Manager
    • ACH Formats
    • iExpenses
release 12 1 overview2

Release 12.1 Overview

New and Changed Features for

Accounts Payable in Oracle Release 12.1

release 12 1 overview3

Release 12.1 Overview

New and Changed Features for

Grants Accounting in Oracle Release 12.1

grants accounting deltas
Grants Accounting Deltas
  • Oracle Payables
    • Payables and Oracle Grants Accounting Reconciliation
      • New supplier cost adjustment report
      • Invoice Workbench drilldown to the Project Expenditure
    • Capture and transfer additional information to and from Projects
    • Payments, instead of invoices, are interfaced from Payables to Project Costing.
      • Allows reconciliation of cost in Projects with costs recognized in GL.
    • Removal of Supplier Cost Adjustment Restrictions
    • Adjustment Accounting entries interfaced to Oracle General Ledger by from Projects
grants accounting deltas1
Grants Accounting Deltas

Sub Ledger Accounting

Code the same transaction to different ledger books

More journal detail (header & line)

Multi-Org Access Control (MOAC)

Access, process, and report across OU’s with a single responsibility

grants accounting
Grants Accounting
  • Functionality not Currently Leveraged
    • Interface to Fixed Assets
    • Interface Supplier Invoices from Payables
    • Cost-based billing to reduce manual Events
  • Improve Reporting Formatting Capabilities
    • Convert select Grants inquiries to BI Publisher
    • User-friendly, pre-formatted
  • Resolve interface issues with Payables API
grants accounting1
Grants Accounting
  • Award Budgeting Enhancements
    • Increased budget flexibility
    • Automatic summarization of budgets in Project Status Inquiry
    • Additional sorting options
  • Award Status Inquiry Enhancements
    • New views by various budget periods
    • Additional parameters for expenditure and commitment inquiries
  • Increased Processes for Encumbrance Funds Check
release 12 1 overview4

Release 12.1 Overview

New and Changed Features for

Budgeting in Oracle Release 12.1

typical budget processes are inefficient
Typical Budget Processes Are Inefficient
  • Time – takes too long, results obsolete/stale
  • Quality – too many input variables
  • Cost – many wasted resources, dubious benefits
  • Flexibility – lack of responsiveness to changes

Senior Management

FP&A Group

Dept B

Dept C

oracle hyperion planning
Oracle Hyperion Planning

Shortens Planning Cycles and Improves Business Predictability

  • Powerful workflow and process management
  • Intuitive interface
  • Robust data integration
  • Leverages Essbase – powerful reporting and analysis
  • Scalable web infrastructure
  • Special-purpose planning modules for fast deployment
hyperion essbase
Hyperion Essbase
  • Developed by Arbor Software – 1991
  • Essbase:
    • Extended Spreadsheet Server Database
  • Heritage:
    • Spreadsheets
    • Financial modeling tools

“Speed of Thought” response

hyperion planning out of the box modules workforce capex allocations
Hyperion Planning: Out-of-the-box ModulesWorkforce, CapEx, Allocations
  • Workforce Planning
  • Special-purpose planning module that makes headcount, salary and compensation planning fast and efficient across the enterprise.
  • Designed with pre-built functionality and best practices that are ready to use right out of the box
  • Includes predefined data forms, accounts, calculations, menus, and Smart lists.
  • CapEx Planning
  • Specialized planning module that automates the planning of capital assets and capital asset related expenses, such as depreciation, maintenance and insurance.
  • Capital Expense Planning includes pre-built functionality and best practices that easily plan for all your capital expenses.
  • Includes predefined data forms, accounts, calculations, menus, and Smart lists
drill through to general ledger insight into action in a single system
Drill-through to General LedgerInsight into Action in a Single System

Hyperion Financial ManagementHyperion Planning

Oracle

Oracle Account Analysis and Drill-Down for both Actual and Budget

interaction options for planning

Excel

Financial Reporting

Other MS Office

Dashboards

Webform

Interaction Options for Planning

Workspace

Hyperion Planning

release 12 1 overview5

Release 12.1 Overview

New and Changed Features for

Human Capital in Oracle Release 12.1

r12 1 content by focus area
R12.1 Content by Focus Area
  • Core Human Resources
  • Self Service Human Resources
  • Advanced Benefits
  • Performance Management
  • Compensation Workbench
  • iRecruitment
  • Time & Labor
  • Payroll
r12 1 core human resources
R12.1 Core Human Resources
  • Legislative updates for reporting
    • Ethnic categories
    • Statutory changes
    • Comply with Social Security Administration changes
  • Delete “Pending for Approval” Transactions
    • Initiator may delete transactions prior to final approval
  • Enhanced Change Pay Rate Functionality
    • Allow multiple pay actions as part of one transaction
    • Propose/Update/Delete future base salary changes
    • Support Salary Basis change

30

r12 1 advanced benefits
R12.1 Advanced Benefits
  • Reopen Scheduled Life Events process
    • Reopen distinctive number of life events as a batch
    • Extend enrollment window after reopening processed events
  • Manage Open Enrollment Process
    • Modify Enrollment Period End Date
    • Modify Processing End Date
    • Modify Default Enrollment Date
    • Provide “Number of Days” Extension
  • Additional Input Parameter – Fast Formula
    • Person_ID can now be passed as input value in fast formulas
r12 1 performance management
R12.1 Performance Management
  • Manage Offline Appraisals
    • Download in-progress appraisals
    • Update, in Excel format, without connecting to application
    • Upload updated appraisal to application
  • Maintain Succession Plans function
    • Supports Web ADI spreadsheet to retrieve and update succession information
    • Delivered in Manager Self-Service
r12 1 compensation workbench
R12.1 Compensation Workbench
  • View All employees as CWB Administrator
    • Compensation Detail Report enhancements
      • Employee information grouped by tabs
      • Plan selection page and parameters replaced by filters
      • Able to check Do not restrict by Hierarchy
      • Salary statistics tab – downloadable to spreadsheet
  • Responsibility based access for Administrators
    • “Super Administrator” able to map responsibilities of other administrators to plans they are allowed to access
r12 1 compensation workbench1
R12.1 Compensation Workbench
  • Person Selection Rule on Post Process
    • Parameter of Person Selection Rule has been added to Compensation Workbench Post Process
  • Perform Dynamic Calculations in Multiple Columns
    • Define dynamic calculations on worksheet amount rates, separately from custom columns
    • Define conditions and condition results using column names
    • Define custom errors and warnings based on requirements
r12 1 irecruitment
R12.1 iRecruitment
  • iRecruitment Create Enrollment Process
    • Automatically enroll New Hires in compensation plans included in their offer letter
    • Process creates enrollment records for the employee for plans associated with an offer
r12 1 time labor otl
R12.1 Time & Labor (OTL)
  • Automatic Days-to-Hours Conversion
    • Users can now enter Hours and Days within a single timecard
    • System converts Days into Hours for Oracle Projects.
  • Mixed Format Entries
    • Allows user to enter mixed format for certain time elements based on certain conditions
    • Example: “Regular” could be start and end, such as 09:00-12:00; Lunch could be entered as number of hours, such as 2 – in the same timecard
r12 1 human resources benefits
R12.1 Human Resources Benefits
  • Performance management can help the organization identify systemic performance problems, identify training needs, and save money for the organization.
  • Compensation Workbench will help the organization identify compensation distribution patterns that may not be consistent with organizational goals and will help assure compensation dollars are spent in the most effective manner.
  • Allocated checklists help the organization save money by putting critical steps into defined tasks list so that work is not overlooked.
  • New reporting capabilities will help HR become an important strategic partner in the organization by providing key analysis about the organization’s Human capital ROI.

37

37

release 12 1 1 overview

Release 12.1.1 Overview

Upgrade Considerations

12 1 1 base technology
12.1.1 Base Technology
  • Oracle RDBMS 11g 11.1.0.7
    • The Database
  • Oracle Application Server 10gAS 10.1.2.3
    • Forms and Reports Services
  • Oracle Application Server 10gAS 10.1.3.4
    • Web and Java Services

From: Oracle Applications Concepts Release 12.1 Part No. E12841-02

e business tech stack version changes
E-Business Tech Stack Version Changes
  • All EBS Versions above are certified on 11gR1
  • Discoverer is 10gAS 10.1.2.3
    • Still requires stand-alone install of 10gAS
    • Similar for Portal, SSO, OID, BPEL
    • See note 373634.1
several r12 technical differences
Several R12 Technical Differences…
  • Client JVM for Forms Applet
    • No longer use Oracle Jinitiator now use Sun J2SE
  • $INST_TOP
    • Centralizes logs, configurations, scripts
  • Most tools are pretty familiar….
    • adpatch, RapidClone, OAM, adadmin– no major changes
  • Upgrade by Request
    • Reduce Upgrade Downtime– Fin, CRM, PO, PA, SCM
  • No more auto-upgrade
    • Upgrade processes are consolidated into upgrade driver
  • R12.1.1 can run on 10gR2 or 11gR1
    • Upgrade can be performed using either
a few requirements for upgrade
A Few Requirements for Upgrade
  • Directly upgradable versions of E-Business to 12.1.1
    • 11.5.9, or 11.5.10
    • <11.5.9 must first upgrade to 11.5.10.2
  • Disk Space
    • Technology sizes slightly larger than 11i
      • Apps tier technology stacks require about 35GB
    • Data growth size
      • Estimate ~10% see note 399362.1
  • Server Specifications
    • Consider many of the same metrics
      • Modules used – Heavy (PAY/PA), medium (AR/PO), light (GL,CE)
      • User counts – Web only, forms based
      • Concurrent processing – Usage and timing
      • Other applications…
    • Most vendors have EBS sizing calculations
basic 11i to r12 1 upgrade overview
Basic 11i to R12.1 Upgrade Overview
  • Stage Media
  • Install R12.1.1 Technology
  • Backup
  • Preparatory Scripts 11i and R12.1.1
  • Upgrade Database to at least 10gR2
  • Upgrade Apps to 12.1.1
  • Patch to latest levels
  • Post Upgrade Scripts
  • Migrate Customizations
  • Cleanup
  • Backup
  • Testing
  • Go-live!
  • Post Upgrade Support
considerations for an upgrade
Considerations for an Upgrade
  • Planning for time requirement
    • Allocate plenty of time especially to the first run
    • Consider how many iterations will be needed
      • Count on at least three
    • How to reduce downtime?
      • Upgrade database ahead of time
      • Partial business data upgrade
      • Fully pre-build technical Production

R12.1.1 environment

considerations for an upgrade1
Considerations for an Upgrade
  • Hardware and environment
    • New hardware requirements
    • Can existing hardware be utilized?
    • Will we have space and processing?
      • Need at least two existing 11i systems + R12
    • Run (at least) one iteration on Prod like hardware
  • Useful tools
    • Maintenance Wizard
      • A very useful tool
    • Search Metalink using upgrade driver name
      • Good source for issues others are seeing
      • 12.0- u4440000.drv, 12.0.4- u6394500.drv, 12.1.1- u6678700.drv
good r12 1 information sources
Good R12.1 Information Sources
  • Overall Planning and Documentation
    • Note 790942.1: Oracle Applications Documentation Resources
    • Note 580299.1: Best Practices for Adopting R12
    • http://blogs.oracle.com/stevenChan/2008/04/five_key_resources_for_upgrading_to_ebusiness_suit.html
  • Technology
    • Note 380482.1: Technology Stack Documentation Roadmap
    • Note 403537.1: Best Practices for Securing R12
  • Sizing
    • Note 399362.1 :Oracle Applications Upgrade Sizing and Best Practices
    • http://www.oracle.com/technology/products/applications/sizing/Sizing_EBS_LongVersion.ppt
    • http://blogs.oracle.com/stevenChan/2008/12/whitepaper_options_for_reducing_ebs_database_size.html
transparency accountability and strategy

Transparency, Accountability and Strategy

Using Release 12.1 to Address ARRA Requirements

making your processes transparent
Making Your Processes Transparent
  • Oracle provides a comprehensive business solution for Yuma County, including efficient business practices. CedarCrestone’s extensive public sector experience and knowledge of Oracle gives us a solid understanding of Yuma County’s unique business needs and the challenges public sector entities face each day.
making your processes transparent1
Making Your Processes Transparent
  • While the American Recovery and Reinvestment Act (ARRA) provides the opportunity to address important road infrastructure, health and welfare services, law enforcement, and other needs in our communities, it also brings some new challenges and reporting requirements.
  • ARRA requires a free flow of information from the federal government to state organizations to local governments and then to citizens and back.
  • Transparency and Accountability are not new concepts to government; however, the delivery of both will now take a different format as a result of ARRA.
transparency and oversight requirements
Transparency and OversightRequirements

Federal ARRA Transparency and Oversight Requirements

  • Certify projects have been reviewed as required by law.
  • Certify projects are an appropriate use of taxpayer funds.
  • Certifications must include a project description and an estimated total cost.
  • Project information must be available to the public via an internet site.
quarterly reporting requirements
Quarterly Reporting Requirements
  • Total Amount of Funds Received
  • Amount of Funds Received Spent on Projects or Allocated to Projects
  • Detailed List of Projects or Activities to include
  • Name of the Project or Activity
  • Project or Activity Description
  • An Evaluation of the Completion Status of the Project or Activity
quarterly reporting requirements1
Quarterly Reporting Requirements
  • Estimating the Number of Jobs Created and the Number of Jobs Retained as a Result of the Project or Activity.
  • For Infrastructure projects and activities, the purpose, total cost and the rationale for funding the project. An agency contact must also be included.