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Plans, Specifications and Estimate (PS&E) Kelli Sparkman Local Agency Liaison, Region 3 January 30, 2009 Ready…Set…GO!! PS&E documents are used to advertise, award and administer construction contracts.

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plans specifications and estimate ps e

Plans, Specifications and Estimate (PS&E)

Kelli Sparkman

Local Agency Liaison, Region 3

January 30, 2009

ready set go
Ready…Set…GO!!
  • PS&E documents are used to advertise, award and administer construction contracts.
  • These documents must be reviewed and approved by ODOT (non-certified) or an “approving authority” (certified)
resources
Resources
  • Non-Certified Agencies:

See LAG Manual Section B, Chapter 11

  • Certified Agencies:

See LAG Manual Section C, Chapter 11

  • User’s Guide to PS&E Delivery

See Office of Pre-letting website

(http://www.oregon.gov/ODOT/HWY/OPL; click on “Manuals, Forms, etc” on the left side; click on “Guides”)

slide4

Key Items for PS&E approval:

  • Civil Rights Compliance
  • Wage Rates
  • Quality Control
    • Must be in compliance with the applicable, current, ODOT approved edition of various design standards and guidelines
  • FHWA Form 1273
    • Must be included, ODOT inserts
  • Affirmative Action, EEO, OJT & DBE
    • ODOT determines goals and aspirational targets
key items for ps e approval
Key Items for PS&E approval:
  • Buy America Requirements
    • Any waivers must be approved by FHWA
  • Traffic Control Plans
    • “Full” or “Simplified” Transportation Management Plan (TMP) is required on all projects
  • Sole Source Justification
  • Patented and Proprietary Items
  • Local Agency Supplied Materials
  • Warranty/Guarantee
time table for odot ps e submittals
Time Table for ODOT PS&E Submittals
  • Due NO LATER THAN 24 calendar days prior to the planned start of the advertisement length
  • For Full Federal Oversight (FFO) projects, add 3 weeks to the due date
  • PS&E due dates are assigned by the Office of Pre-letting (OPL) when the bid date is scheduled
  • Submittal due by 8:00 am on due date
  • ODOT employees can access submittal information from OPL’s “Bid Date Planning and Status Report” link on the OPL website
final ps e submittal checklist
Final PS&E Submittal Checklist
  • Cover sheet contains project specific information
  • Requires signature from LAL, ODOT Area Manager and ODOT Technical Center Manager
  • If any item is marked “NO” in the “Completed?” column, a PD-02 exception letter, approved by ODOT’s Deputy Director, will be required
  • “on file” means all relevant information is in the project master file and available for audit
ps e package contents
PS&E Package Contents

*Two paper copies are required with Full Federal Oversight (FFO) projects

office of pre letting tasks
Office of Pre-letting Tasks
  • Import PS&E Estimate into Trns*port database and generate Bid Sheets.
  • Obtain Chief Engineer Signature on Plans Title Sheet.
  • Conduct a “fatal flaw” review of the PS&E package.
    • Comments will be sent to the LAL with recommended action
  • Prepare advertisement and submit to ODOT Contractor Plans for publishing.
  • Coordinate with FHWA during PS&E to obtain approval to advertise all projects with Federal funds.
  • Process electronic addenda for publishing on the internet. The QA Engineer will prepare the new bid schedule for the addenda based on items identified in the addenda letter.
  • Review the PS&E Estimate and prepare the Engineer’s Estimate.
    • Engineer’s Estimate is to be kept confidential
  • Archive final special provisions with addenda.