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Developing a Thank You Letter Following a Job Interview Reported by Andy Marchica September 16, 2004 Why Send a Thank You Letter? Help you get the attention of potential employers by showing interest in the position and attention to detail.

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developing a thank you letter following a job interview

Developing a Thank You Letter Following a Job Interview

Reported by Andy Marchica

September 16, 2004

why send a thank you letter
Why Send a Thank You Letter?
  • Help you get the attention of potential employers by showing interest in the position and attention to detail.
  • Offers another sample of your writing and editing skills.
  • Can provide details that were not covered in the interview or that you may have forgotten.
slide3
Keeps you fresh in the interviewers’ minds.
  • Gives you an opportunity to invite additional questions.
  • Helps to keep the communication between you and the interviewers going.
choosing a letter format
Choosing a Letter Format
  • A Business Letter
  • An Email Message
  • A Hand-written Card
a business letter
Offers room for details.

Offers a standard, professional format.

Can further showcase your writing, editing, and communication skills

Perceived as a more traditional medium

Not delivered immediately to recipient, but through postal mail.

Considered an un-techie medium.

Is not easy for recipient to forward to other decision makers.

A Business Letter

Advantages

Disadvantages

an email message
Offers room for details.

Immediate delivery.

Easy for recipient to forward to other decision makers.

Can showcase writing, editing, and communication skills.

Is a techie communication medium.

May be perceived as less formal or professional.

May be perceived as a less traditional communication medium.

An Email Message

Advantages

Disadvantages

a hand written card
Can give a personal touch.

Can be perceived as more traditional.

May be seen as less professional or polished.

Is not delivered to recipient immediately, but through Postal mail.

Is considered un-techie communication medium.

Is not easy for recipient to forward to other decision makers.

A Hand-written Card

Advantages

Disadvantages

developing the letter
Developing the Letter
  • Introduction
  • Body
  • Conclusion
introduction
Introduction
  • Thank the recipient. At the very least, the interviewer took time to introduce you to the company, to provide information about the position, and to answer questions.
  • Remind the recipient of the position you interviewed for.
  • Reiterate on when you were interviewed.
  • Express your interest in the position.
  • Remind the interviewer of your qualifications, briefly.
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Body
  • Reiterate the key details that support your qualifications for the position.
  • Mention additional details that you did not discuss in the interview.
  • Provide examples, numbers, or other information that supports points the interviewer focused on in the interview.
  • Provide other details that might separate you from other candidates, given what you now know about the position.
conclusion
Conclusion
  • Thank the recipient again.
  • Reiterate your interest in the position.
  • Invite the recipient to contact you with questions.
  • Include contact information (and specifics of your availability to be contacted, if appropriate)
  • Remember to always go back and check for errors.
importance to technical writing
Importance to Technical Writing
  • In Technical Writing, we learn skills to prepare us for a career in the workplace.
  • Résumés, Cover Letters, and Follow-up or Thank You Letters are critical in the application process.
  • This article describes how to create an effective Thank You Letter following an interview.