DISBURSING and PAYROLL Disbursing and Payroll Miscellaneous Encumbrances Payments to New Employees Accounts Payable Payroll & Miscellaneous Encumbrances References: Memorandum dated May 2, 2008 “Miscellaneous Encumbrances and Payment” Memorandum dated May 12, 2008
“Miscellaneous Encumbrances and Payment”
“Fiscal Year-End Procedures for Payroll Encumbrances and Payments/ Liquidation”
received in FY2008 and paid after July 1, 2008.
Payroll transactions to be booked by central offices:
(worked performed thru 06/15/08)
5. Payment of payroll for 06/30/08 06/25/07
Do not process a miscellaneous encumbrance form for SCOPIS and
“After the Fact” Payroll that is being booked centrally.
Deadline for submission: June 14, 11:00 a.m.
Departments must accrue (but not necessarily encumber) payroll for new hires if hired before July 1, 2008 and not paid by:
A8.866 Accounts Payable Listinghttp://www.hawaii.edu/svpa/apm/disb/a8866.pdf
FMIS-22YR, Accounts Payable Journal Voucher
Replaces FMIS-11 A/P Listing Form
JVs done on-line in FMIS
Allows 50 entries per JV
Dept submits A/P JV to Disbursing for approval
Dept retains supporting documents
June 30th FHMR009B Open Commitment Status by FO report available on-line in Page Center.