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SharePoint Global Strategy

SharePoint Global Strategy. December, 2012. SharePoint eliminates the need to email documents Allows files to be stored in one location Easy access for all your employees Remote access to files Secure or public access. The Benefits of SharePoint. Opportunity for Improvement.

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SharePoint Global Strategy

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  1. SharePoint Global Strategy December, 2012

  2. SharePoint eliminates the need to email documents Allows files to be stored in one location Easy access for all your employees Remote access to files Secure or public access The Benefits of SharePoint

  3. Opportunity for Improvement SharePoint has been in place for approximately two years Growth in departmental use has been exponential • Need to create policies and procedures to ensure appropriate • and effective use

  4. Site Structure and Characteristics File Type Criteria Expired Site Management Customizations and Development Improvement Categories

  5. Sites will now be defined for better management Site Structure and Characteristics Unit or Department Sites Permanent and/or Temporary, Collaboration, Dashboards, Business Process Management, and Applications (workflow, forms) Records Sites Permanent, KnowledgeLake (scanned docs), Indexed, Searchable PDFs, Electronic Records, Workflows/Forms Events Sites Short-Lived, Timed Expiration, Internal Collaboration, Automatic Deletion Date Class Sites Short-Lived, Timed Expiration, Collaboration

  6. Acceptable File Formats Word (doc, docx) PowerPoint Visio Excel Project PDF Microsoft Access Database (mdb) File Type Criteria

  7. Prohibited File Types Moving Picture Experts Group (mpeg1, mpeg2, mp3) Audio Video Interleave (avi) Flash (flv) No software (file sharing programs, games, etc.) File Type Criteria

  8. Applies to Class and Event Sites Only Sites untouched for 370 days will be slated for automatic deletion. Site owners will be provided with 4 notifications before the site is automatically deleted. During this time, owners can stop the deletion process. Expired Site Management

  9. To maintain security and a stable environment, all customizations and development work will need to be contracted through IT Next Gen Services. Customizations and Development

  10. Meet with constituents and gather feedback Refine message Sign-off from Central Administration Communication to university community Next Steps

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